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Presentation Skills.ppt

This document discusses presentation skills and the use of audio-visual aids. It defines a presentation and outlines the key steps in preparing an effective presentation: planning, preparing, practicing, and presenting. When preparing, presenters should consider their audience, goal, format, and include elements like structure, visual aids, and handling questions. The document recommends rehearsing multiple times with all materials. It also discusses best practices for delivery and discusses factors for success. Finally, it covers types of audio-visual aids like photos, graphs and their purpose in capturing attention and reinforcing messages.

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PRESENTATION SKILL By Department of Humanities & Social Sciences, KIET GROUP OF INSTITUTIONS DELHI-NCR, GHAZIABAD
Contents:  Presentation Skills  Designing a Presentation  Elements  Advanced Audio-Visual Aid
Definition • A presentation is a means of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.
Presentation skills • Following are the steps include in preparing effective presentation: P4 Plan Prepare Practice Present
Planning Planning usually include following questions: • Who is your audience? • Why are they there? • What is your goal? • How long will it be? • Where will it take place?
Preparing Following points must keep in mind while preparing: Structure Prompt Visual aids Voice Appearance Style Questions
Preparation material • You can use following items to make the content of your presentation: Handouts Personal notes Internet Visual aids
Structure Write your presentation in this order: Objective Beginning or introduction Main content Summary, conclusion and recommendations Questions
Structure Introduction Main theme summary/ Conclusion Get Attention Grab the audience attention content should be relevant to topic Key message
Questions • Sketch an idea that what kind of questions audience may ask.
• Short bullet points, key words only. • Put your entire prompt onto your power point slides. • These prompt are for you.
Practice
Practice • Rehearse all points what you prepare. • Rehearse with all visual aids and handouts. • Practice again and again to manage time. • Rehearse in front of mirror or a friend.
Present • Make a strong start. • Engage the audience in first 2-3 minutes. • Show your passion through your movements and gestures. • Make an eye contact. • Don’t forget to smile as well, unless your topic is very grim.
Flaws in Presentation • Lack of experience. • Lack of enthusiasm. • Lack of practice. • Lack of related material. • Lack of confidence. • Hesitation • Ambiguity in the results that you want to conclude.
Factors for Successful Presentation • Be over prepared. • Rehearse and practice. • Grip on your topic. • Know your subject. • Be positive. • Avoid stress.
Elements of Presentation • T.M.I • Guy Kawasaki’s 10-20-30 Rule • Design Template or Design Theme • Electrifying Color Choices • Font Choices • Photos & Graphs • Animations • Order of Slides
T.M.I. • Too Much Information • Stick to three or four points about your topic and elaborate them. Guy Kawasaki’s10-20-30 Rule • 10 slides are the optimal no. to use for a presentation. • 20 minutes is the longest amount of time you should speak. • 30 point font is the smallest font size you should use on your slides.
Design Template or Design theme • Choose a design that is appropriate for the topic. • A clean, straight-forward layout is ideal for business presentations. • Young students respond to presentations that are full of color and contain a variety of shapes.
Electrifying Color Choices • Good contrast with the background is essential to make your text easy to read. • Dark text on a light background is best. • Dark backgrounds are very effective, if the text is light.
Font Choices • The font size should not be too small or too big. • It should be easy to read from a distance. • The font style chosen should be simple and easy to read. Photos and Graphs • Use photos, charts and diagrams to emphasize key points of your presentation.
Animations • Different animations create confusion for the audience as to from which direction the text would appear. Thus uniformity is preferred. Order of Slides • The information flow should be in proper order and thus the slides.
Uses of Advance Audio-VisualAid in a Presentation
• The ability to listen can be developed best through the use of audio- visual materials. • It is generally accepted that the best learning takes place when the greatest number of senses are stimulated. • The use of devices or audio-visual materials will stimulate the greatest number of senses. • For this reason, good teachers have always used devices or audio- visual materials. A device is any means, other than the subject- matter to the learner.
Speaker’s impact
Purpose of Audio Visual aid •Best motivation •Clear image •Save energy and time •Capture attention •Gain and hold interests •Long term effect
Audio Aid • The aid that involve the sense of hearing are called audio aids. • It is the most dominant mode of instruction. • For example: Speakers, Mp3 player, radio, tape recorder, gramophones etc.
Visual Aid • The aid which use the sense of vision are called visual aid. • For example: such as a film, slide, or model, cameras, photographs, recordings, flip charts.
Audiovisual Aids •Training or educational materials directed at both the sense of hearing and the sense of sight.
Sources of Audio-Visual Aid •Lecture •Television •Film strips •Computers •Video tapes •VCDs, DVDs, LCDs •Overhead projectors
Thank You