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Presentation skills

The document outlines essential strategies for creating and delivering effective presentations, including planning, preparation, and delivery techniques. Key components include understanding the audience, structuring content logically, using visual aids, and overcoming nervousness. It emphasizes the importance of practicing, engaging with the audience, and maintaining a clear focus throughout the presentation.

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How to make an Effective Presentation? By – N.G.Palit 1
What is a Presentation? • ” A structured, prepared and speech- based means of communicating information, or ideas to a group of interested people, in order to inform or persuade them.” 2
Why Presentation Skills Training? • To properly structure your presentation. • To overcome nervousness. • To develop powerful Body Language. • To deliver effective presentation. • To learn what not to do during presentation • To design and use visual aids effectively 3
Boring Presentation 4
Common cause of Ineffective Presentation • Failure to motivate the audience • Confusing structure • Execessive details • Poorly designed slides 5
Steps needed to make an Effective Presentation • For delivering an effective presentation we need to take the following steps: • 1. Planning • 2. Preparation • 3. Delivery 6
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Planning • What is the purpose of your presentation? • Who will be your audience? • What are you trying to achieve through this presentation? 8
Planning (cont) • Design your message • Organize your material • Design the look of your presentation • Create the slides. 9
Step -1: List your objectives • Why are you making this presentation? • What do you expect to accomplish? 10
Step -2: Focus on the audience • Who are they? • Focus on what your audience needs to know, NOT- what you know. • Consider audience’s level & interest • Decide what you want the audience to do, as a result of your presentation 11
Step -3: Determine the message • Tailor the points to the audience’s technical level: information needs and interest. • Modify the presentation for each new audience 12
Preparation • Fundamental rules for presentation are: 1. Subject of presentation: a) Decide your message in advance b) Have a strong conviction on what you want to talk. 13
Preparation • 2. Organize your points logically: a) What to say at the begining? b) What you deal in the middle? c) How to close? ( May be by summarizing entire presentation.) 14
Preparation 3. Rehearse in private: You need to practice delivery of presentation. Because, ’Practice makes a person perfect’. 15
Preparation • 4. Keep notes to a minimum: --If necessary, use Index Cards. -- Jot down the main points 16
Conquer Nervousness 17
9 Ps of how to overcome Fear of Public Speaking ”Prior & Proper • Preparation • Prevents • Poor • Performance of the • Person • Putting on the • Presentation” 18
Don’t Be Afraid • Sometimes an audience may seem intimidating • But always remember they are also people like you. * Imagine that you are addressing your friends 19
Preparation Try to conquer nervousness: * Try to minimize your stage-fear. • Take deep breath and try to relax. • If required, drink little water. 20
Preparation • Concentrate on topic & not the audience. • Remember-” Winners continue, losers stop.” 21
Organizing your Delivery- General Tips • Announce your topic clearly • Give an outline of your presentation in your introduction • State your objective upfront 22
The Delivery • The Eyes • The Voice • Expression • The Body 23
Organizing your Delivery- The Opener ”Tell them what you are going to tell them” - Set the tone - Capture your audience’s attention - Build rapport - Tailor your opener to your 24
The Opener 1. Introduction: • a) Start with a bang to get attention. Start with an ice-breaker such as a story, joke or a quotation. 25
The Opener • Be warm and friendly • Provide facts & figures • Throw out a question 26
Organizing The Delivery (Middle) • ”Say it” - Organize the presentation around main aspects of the subject. 27
Body of Presentation • 1. Cover the subject in logical order • 2. Repeat important points • 3. Use visuals wherever possible • 4. The voice should not be too fast, too high or too slow. 28
Body Language during presentation * SMILE • Make Eye-Contact • Do not lock your arms • Knees unlocked, head up, • Move • Connect with the audience • Breathe & Relax 29
Organizing- The Close ”Tell them what you have told them” - Reiterate the theme - Summarize message - Repeat key points - Ask for action - End on a positive note 30
Time yourself for Maximum Impact 31 Oops! I don’t have much time left!
The Three Presentation Essentials • 1.Use Visual Aids, wherever you can • 2. Rehearse, Rehearse, & Rehearse ”If you fail to prepare, you are prepared to fail” • Rehearse against clock • 3. Memorize your script 32
Designing Effective Power Point Presentation 33 • Big Progressive Consistent Simple Clear Summary
Design the ”Look” of your Presentation * Follow the ’KISS’ rule – Keep it Short and Simple • Use short words and short phrases • The 6 x 7 rules: - Not more than 7 words per line - no more than 6 lines per slide 34
Why Visuals? • Visuals are powerful tools because they: - increase understanding - Save time - Enhance attention - Help control nervousness 35
Make it clear • Size implies importance 36
Keep it Simple (picture) Art work may distract your audience 37
Make it Big (How to estimate) • Look at it from 2 meters away 38 2 m
Tips & Techniques for Effective Presentation • Maintain good eye contact • Vary your speaking volume • Use pauses • Do not read your presentation • Don’t stand between the audience and the slides • Use stories, questions, clips, examples etc 39
Tips & Techniques for delivery • Do not put both hands in your pockets for long time • Speak to the audience. Not to the visuals • Speak clearly and loudly enough • Circulate around the room as you speak • Discuss your objectives at the begining of the presentation 40
Tips on Visual Aids • Are the Visual Aids easy to read and easy to understand? • Can they be easily seen from all areas of the room? 41
Some Final Words • Communication is the key • Text to support the communication • Pictures to simplify complex concepts • Visuals to support, not to distract 42
Signs to detect that Audience is not Listening • Start to look down • Touch or rub the face, hand or hair • Yawn • Fidget • Sigh heavily • Whiisper • Tap their feet 43
44 “Make sure you have finished speaking before your audience has finished listening.” -Dorothy Sarnoff
45 QUESTIONS
46 Thank You
The End By –N.G.Palit 47
At The End • If you liked this presentation, please feel free to send your valuable feed-back to nandapalit@yahoo.co.in Or through face book @ nandapalit 48