Introduction to Microsoft Office

Introduction to Microsoft Office

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  FORM TWO DESKTOP APPLICATIONS MICROSOFT WORD MICROSOFT POWERPOINT MICROSOFT EXCEL
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  Microsoft Office Introduction to Microsoft Office Desktop applications Server applications Web Services Common features File formats and metadata Supported operating systems Version history
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  Introduction to Microsoft Office • is an office suite of desktop applications, servers and services for the Microsoft Windows and Mac OS X operating systems, introduced by Microsoft on August 1, 1989. • First version of Office contained Microsoft Word, Microsoft Excel and Microsoft PowerPoint. Over the years, Office applications have grown substantially closer with shared features such as a common spell checker, OLE data integration and Microsoft Visual Basic for Applications scripting language. Microsoft also positions Office as a development platform for line-of-business software under the Office Business Applications brand. Office is reported to now be used by over a billion people worldwide. • The current versions are Office 2013 for Windows, released on October 11, 2012; and Office 2011 for Mac OS X, released October 26, 2010. On 24 October 2012, the RTM final code of Office 2013 Professional Plus has been released to TechNet and MSDN subscribers for download. • On 15 November 2012, the 60-day trial version of Office 2013 Professional Plus was released for download.
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  DESKTOP APPLICATIONS MICROSOFT WORD MICROSOFT POWERPOINT MICROSOFT EXCEL
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  WORD • is a word processor and was previously considered the main program in Office. Its proprietary DOC format is considered a de facto standard, although Word 2007 can also use a new XML-based. • Microsoft Office-optimized format called .DOCX, which has been standardized by Ecma International as Office Open XML and its SP2 update supports PDF and a limited ODF. Word is also available in some editions of Microsoft Works. It is available for the Windows and Mac platforms. • The first version of Word, released in the autumn of 1983, designed by Microsoft was for the MS-DOS operating system and had the distinction of introducing the mouse to a broad population. Word 1.0 could be purchased with a bundled mouse, though none was required. Following the precedents of LisaWrite and MacWrite, Word for Macintosh attempted to add closer WYSIWYG features into its package. Word for Mac was released in 1985. Word for Mac was the first graphical version of Microsoft Word.
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  Screen Layout
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  Menus • When youbegin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within Word 2007: – Microsoft Office Button – Quick Access Toolbar – Ribbon • These three features contain many of the functions that were in the menu of previous versions of Word. The functions of these three features will be more fully explored below.
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  Microsoft Office Button
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  Microsoft Office Button •The Microsoft Office button performs many of the functions that were located in the File menu of older versions of Word. • This button allows you to create a new document, open an existing document, save or save as, print, send (through email or fax), publish or close.
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  The Ribbon • The Ribbon is the panel at the top portion of the document. It has seven tabs: – Home – Insert – Page Layout – References – Mailings – Review – View • that contain many new and existing features of Word. Each tab is divided into groups. The groups are logical collections of features designed to perform functions that you will utilize in developing or editing your Word document. Commonly used features are displayed on the Ribbon, to view additional features within each group, click on the arrow at the bottom right of each group.
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  The Ribbon Each ofthe tabs contains the following tools: Home: Clipboard, Fonts, Paragraph, Styles, and Editing. Insert: Pages, Tables, Illustrations, Links, Header & Footer, Text, and Symbols Page Layout: Themes, Page Setup, Page Background, Paragraph, Arrange References: Table of Contents, Footnote, Citation & Bibliography, Captions, Index, and Table of Authorities Mailings: Create, Start Mail Merge, Write & Insert Fields, Preview Results, Finish Review: Proofing, Comments, Tracking, Changes, Compare, Protect View: Document Views, Show/Hide, Zoom, Window, Macros
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  Quick Access Toolbar Thequick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click on Show Below the Ribbon.
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  Quick Access Toolbar Youcan also add items to the quick access toolbar. Right click on any item in the Office Button or the Ribbon and click on Add to Quick Access Toolbar and a shortcut will be added to the Quick Access Toolbar.
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  WORKING WITH DOCUMENTS CREATE A NEW DOCUMENTS OPENING AN EXISTING DOCUMENTS SAVING A DOCUMENTS RENAMING DOCUMENTS WORKING IN MULTIPLE DOCS DOCUMENT VIEWS CLOSE A DOCUMENT
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  Create A NewDocuments There are several ways to create new documents, open existing documents, and save documents in Word: • Click the Microsoft Office Button and Click New or; • Press CTRL+N (Depress the CTRL key while pressing the “N”) on the keyboard. • You will notice that when you click on the Microsoft Office Button and Click New, you have many choices about the types of documents you can create. If you wish to start from a blank document, click Blank. If you wish to start from a template you can browse through your choices on the left, see the choices on center screen, and preview the selection on the right screen.
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  Opening An ExistingDocuments There are several ways to create new documents, open existing documents, and save documents in Word: • Click the Microsoft Office Button and Click Open, or; • Press CTRL+O (Depress the CTRL key while pressing the “O”) on the keyboard, or • If you have recently used the document you can click the Microsoft Office Button and click the name of the document in the Recent Documents section of the window Insert picture of recent docs
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  Saving A Documents •Click the Microsoft Office Button and Click Save or Save As (remember, if you’re sending the document to someone who does not have Office 2007, you will need to click the Office Button, click Save As, and Click Word 97-2003 Document), or • Press CTRL+S (Depress the CTRL key while pressing the “S”) on the keyboard, or • Click the File icon on the Quick Access Toolbar
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  Renaming Documents To renamea Word document while using the program: • Click the Office Button and find the file you want to rename. • Right-click the document name with the mouse and select Rename from the shortcut menu. • Type the new name for the file and press the ENTER key.
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  Working in MultipleDocuments Several documents can be opened simultaneously if you are typing or editing multiple documents at once. All open documents will be listed in the View Tab of the Ribbon when you click on Switch Windows. The current document has a checkmark beside the file name. Select another open document to view it.
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  Document Views There aremany ways to view a document in Word. • Print Layout: This is a view of the document as it would appear when printed. It includes all tables, text, graphics, and images. • Full Screen Reading: This is a full view length view of a document. Good for viewing two pages at a time. • Web Layout: This is a view of the document as it would appear in a web browser. • Outline: This is an outline form of the document in the form of bullets. • Draft: This view does not display pictures or layouts, just text.
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  To view adocument in different forms, click the document views shortcuts at the bottom of the screen or: • Click the View Tab on the Ribbon • Click on the appropriate document view.
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  Close A Document Toclose a document: • Click the Office Button • Click Close
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  FIN NEXT LESSON : “CUSTOMIZE THE WORD ENVIRONMENT”