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Forms

Forms are database objects used for data entry and retrieval. They provide a user-friendly interface that can include menus, instructions, and graphics. Forms are commonly used for tasks like online reservations, entering contact information, and electronic card catalogs. They allow for faster searching and data entry while making information easy to read and understand, and allow censoring of certain data fields. Common elements of forms include graphics, data from database records, calculations, controls to define data use, descriptive text, and subforms embedded in the main form.

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Forms 5.02 Understand database queries, forms, and reports.
Forms 5.02 Understand database queries, forms, and reports used in business. Slide A database object that is used to create a user-friendly format for data entry and retrieval May include drop-down menus, instructions, navigational controls, and graphics
Uses Online reservations for hotels, flights Entering contact and billing information online Electronic card catalog in the media center 5.02 Understand database queries, forms, and reports used in business. Slide
Advantages of Forms Searching for information is faster Data entry is faster Easy to read and understand Allow information to be censored For example, a hotel reservation form posted on the web may allow users to select a type of room and the arrival and departure dates, but prevent or hide users from viewing the details of the hotel rates. 5.02 Understand database queries, forms, and reports used in business. Slide
Common Elements of Forms Graphics – lines, shapes, images Data – content from records in the database Calculations – forms can contain formulas that perform calculations Controls – define how data can be entered, viewed, or used in calculations Descriptive text – help text and hints for users Subforms – forms embedded in and connected to a main form through a common field. 5.02 Understand database queries, forms, and reports used in business. Slide