Introduction to Project Management
When we finish this Session, you
should understand:
Chapter 1
1. What is Project Management.
2. Similarities and Differences in Project & Operations
3. Project Management Process
4. Project Management Knowledge Areas
5. Importance of Project Management
6. The common challenges of managing projects
Project: Work performed by an organization one
time to produce a unique outcome
Chapter 1
Five Core Aspects
1- Established Objective, 2- Defined Life Span, 3-
Unique, 4- Specific time, cost, performance
requirements, 5- Multi-Tasking Team
Examples:
[Link] a new house,
[Link] software application,
[Link] a new radio commercial
Features Project Operations
Key Planned, executed, Planned, executed,
Similarities controlled. controlled.
Chapter
Performed by 1 Performed by
people. people.
Resource Resource
constrained. constrained.
Attain objectives Sustain the
Purpose
and terminate. organization.
Time Temporary. Ongoing.
Unique product, Non-unique product,
Outcome
service, or result. service,or result.
Functional teams
Dynamic, temporary
People with organizational
teams
heirarchy
Project Management Process
Chapter 1
Knowledge Description Deliverables
Area
Project Project Coordination Project Charter
Integration
management
Chapter 1 Project Plan
Change requests
Work results
Processes required to ensure
that project includes all the Scope Statement
Project Scope
work that is required to Work Breakdown Structure
Management
complete the project Formal Acceptance
successfully.
Processes required to ensure Network Diagram
Project Time
timely completion of the Task Estimates
Management
project. Project Schedule
Processes required to ensure
Project Cost Resource Requirements
the project is completed within
Management Cost Estimates
the approved budget.
Knowledge Description Deliverables
Area
Project Quality Processes required to ensure Quality Management Plan
Management the needs will be satisfied Check lists
Chapter 1 Quality Reviews
Processes required to make the
Project Human Role and Responsibility Matrix
most effective use of the
Resources Organization Chart
people involved with the
Management Performance Evaluation
project.
Project Ensuring timely collection, Project status reports
Communication dissemnation and storing of Presentation to Management
Plan project information Lesson Learned
Processes concerned with
Risk Management Plan
Project Risk identifying, analyzing,
Risk Response Plan
Management and responding to
Risk Log
project risk
Procurement Plan
Processes required to
Project Statement of Work
Importance of Project Management
1) Effective way to respond to changing market conditions and new
Chapter 1
strategic opportunities
2) Maximizes the innovative capabilities of the organization by
creating focused team with open communication
3) Allows organizations to accomplish more with less costs
4) Enables better leverage of both internal and external expertise
5) Provides key information and visibility on project metrics to
enable better management decision-making
6) Reduces financial losses by “killing off” poor project investments
early
Project Management Challenges
Uncharted territory—Each project is unique. The work to be done
has likely never been doneChapter
before by1 this group of people
Multiple expectations—Each project has multiple stakeholders that
each have their own needs and expectations for the project.
Communication obstacles—Due to natural organizational
boundaries, communication channels, and team development
stages, communication of project information must be proactively
managed to ensure proper flow.
Cutting Edge—Projects have a strategic, innovative focus. As a
result, they will often deal with new, leading-edge technologies.
Collaboration—Project team consists of stakeholders across the
organization from different functional areas that are not used to
working together. Often, the project manager plays a key facilitating
role in this collaboration process
Q & A Session