Project Management

Mridula Raghunandan
 AGENDA

Introduction Project Lifecycles Project Processes Best & Worst

Practices

Activity Q&A Thank you!

Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. V0324 2
 Project Management
101

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential.
Introduction

• A project is a temporary endeavor with a

unique goal and a budget. Each project
has its own challenges & constraints.

• Hence, project management is the practice

of achieving a project's goals within
defined constraints while navigating
processes like planning & execution.

• Case Study: Redecorate my room with

me!

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 4
 Knowledge Check

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 5
 Project Lifecycle
Waterfall Project Lifecycle Agile Project Lifecycle

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 6
 Project Lifecycle
Waterfall Project Lifecycle

• Requirements: Collect and document

project needs from stakeholders.
• Analysis: Evaluate requirements to identify
challenges.
• Design: Create detailed specifications for the
project.
• Implementation: Develop the product
according to the design.
• Testing: Identify and fix defects to ensure
functionality.
• Maintenance: Provide ongoing support and
updates post-deployment.

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 7
 Project Lifecycle
Agile Project Lifecycle

• Concept: Define project vision and gather initial

requirements.
• Inception: Form the team and prioritize the
backlog.
• Iteration/Development: Develop features in
short cycles (sprints).
 Sprint: A time-boxed period (1 to 4 weeks) for
developing a specific set of features.
 Scrum: An Agile framework that promotes
collaboration through defined roles, ceremonies, and
artifacts.
• Testing: Continuously test features for quality.
• Release: Deliver completed features for
feedback.
• Maintenance: Provide support and make
iterative improvements.
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 8
 Knowledge Check!

What are the 5 processes in a project?

Initiation Planning Execution M&C Closing

Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. V0324 9
 STEP 1
Initiation
• Gather information
to collect data on
project needs.
• Identify key
stakeholders
involved in the
project.
• Assess project
viability to
determine if it should
proceed.
• Create a project
charter outlining
objectives,
deliverables, and
roles.
• Develop a
stakeholder
10
registry with
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential.
 1.1 Project Chart

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 11
1.2 Stakeholder Management
RACI: Responsible, Accountable, Consulted, Informed Stakeholder Engagement Assessment &
Metrics

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 12
1.2 Stakeholder Management
RACI: Responsible, Accountable, Consulted, Informed Stakeholder Engagement Assessment &
Matrix

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 13
 Quick Revision

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential.
 STEP 2
Initiation Planning
• Gather information • Answer key
to collect data on questions: What are
project needs. we doing? How will we
• Identify key do it? How will we
stakeholders know it's done?
involved in the • Create
project. documentation like
• Assess project BRD, WBS, schedule,
viability to budget & risk
determine if it should estimates.
proceed. • Detailed Project
• Create a project Charter with research
charter outlining data & justification.
objectives, • Manage scope by
deliverables, and reminding
roles. stakeholders of budget
• Develop a & timeline.
stakeholder • Include a Project
registry with Scope Agreement
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 15
2.1 Work Breakdown Structure

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 16
Case Study: Redecorating Room’s Gantt Chart 2.2 Gantt Chart

A Gantt chart visually

represents the timeline of tasks

identified in the Work

Breakdown Structure (WBS).

Each work package is shown as a

horizontal bar, indicating its

start and end dates.

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 17
 True/False

“We can make a Gantt Chart

before making a Work Breakdown
Structure.”

Is this statement True/False?

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 18
 True/False

“We can make a Gantt Chart

before making a Work Breakdown
Structure.”

False!!

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 19
 STEP 3
Initiation Planning Execution
• Gather information • Answer key • Implement &
to collect data on questions: What are complete the
project needs. we doing? How will we plan established
do it? How will we in the planning
• Identify key
know it's done? phase.
stakeholders
involved in the • Create • Guide the team
project. documentation like to adhere to the
BRD, WBS, schedule, agreed-upon plan.
• Assess project
budget & risk • Manage
viability to
estimates. processes &
determine if it should
proceed. • Detailed Project teams while
Charter with research resolving conflicts.
• Create a project
data & justification. • Manage
charter outlining
objectives, • Manage scope by stakeholder
deliverables, and reminding expectations &
roles. stakeholders of budget protect the
& timeline. scope agreement.
• Develop a
stakeholder • Include a Project • Consider only
registry with Scope
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary Agreement
and confidential. legitimate change 20
 STEP 4
Initiation Planning Execution M&C
• Gather information • Answer key • Implement & • M&C runs parallel
to collect data on questions: What are complete the to all the prior
project needs. we doing? How will we plan established in phases, especially
do it? How will we the planning Execution.
• Identify key
know it's done? phase. • Monitor scope to
stakeholders
involved in the • Create • Guide the team prevent scope creep
project. documentation like to adhere to the & schedule to
BRD, WBS, schedule, agreed-upon plan. avoid delays.
• Assess project
budget & risk • Manage • Assess costs,
viability to
estimates. processes & quality, risks, and
determine if it should
proceed. • Detailed Project teams while procurement
Charter with research resolving conflicts. throughout the
• Create a project
data & justification. • Manage project.
charter outlining
objectives, • Manage scope by stakeholder • Review each work
deliverables, and reminding expectations & package to ensure
roles. stakeholders of budget protect the budget and schedule
& timeline. scope agreement. adherence;
• Develop a
• Include a Project • Consider only investigate
stakeholder
Scope Proprietary Agreement legitimate change discrepancies.
registry with
© 2023 Epsilon Data Management, LLC. All rights reserved. and confidential. 21
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 22
 True/False

“M&C runs parallel to initiation,

planning, and execution.”

Is this statement True/False?

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 23
 True/False

“M&C runs parallel to initiation,

planning, and execution.”

True!!

© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 24
 STEP 5
Initiation Planning Execution M&C Closing
• Gather information • Answer key • Implement & • M&C runs parallel • Recognize that the
to collect data on questions: What are complete the to execution and product or service
project needs. we doing? How will we plan established in extends from steps 1 is complete, not
do it? How will we the planning & 2. the project.
• Identify key
know it's done? phase. • Monitor scope to • Hand over the
stakeholders
involved in the • Create • Guide the team prevent scope creep finished work
project. documentation like to adhere to the & schedule to package to the
BRD, WBS, schedule, agreed-upon plan. avoid delays. client.
• Assess project
budget & risk • Manage • Assess costs, • Complete
viability to
estimates. processes & quality, risks, and procurements:
determine if it should
proceed. • Detailed Project teams while procurement make final
Charter with research resolving conflicts. throughout the payments,
• Create a project
data & justification. • Manage project. including billing
charter outlining
• Manage scope by stakeholder • Review each work and cost records.
objectives,
deliverables, and reminding expectations & package to ensure • Gather final
roles. stakeholders of budget protect the budget and schedule lessons learned
& timeline. scope agreement. adherence; from all key
• Develop a
• Include a Project • Consider only investigate stakeholders.
stakeholder
Scope Proprietary Agreement legitimate change discrepancies. • Release
registry with
© 2023 Epsilon Data Management, LLC. All rights reserved. and confidential. 25

•
 Lessons Learned: Best &
Worst
TO-DOs NOT-TO-DOs

Prioritize Transparency: Satya Ignore Stakeholder Input: Howard

Nadella (Microsoft) states, Schultz (Starbucks) says,
Share project metrics openly to build trust Neglecting feedback can lead to
and drive innovation. misalignment and dissatisfaction.

Underestimate Resource
Foster Collaboration: Sundar Pichai Management: Indra Nooyi
(Google) notes,
(PepsiCo) warns,
Encourage teamwork to gather insights
and refine goals. Ignoring resource allocation can cause
burnout and inefficiency.

Embrace Agility: Tim Cook (Apple) Set Unrealistic Expectations: Elon

believes in adaptability: Musk (Tesla) highlights the risks of
overpromising:
Use Agile methodologies to respond to
changing project needs. Setting unattainable deadlines can
compromise quality.
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential. 26
 What project kind of
project leader are you?
Let’s discuss.
© 2023 Epsilon Data Management, LLC. All rights reserved. Proprietary and confidential.