FORMULATING THE
CONTINGENCY
PLAN
Contingency Plan
• Although mechanism for disaster response
it remains a disaster preparedness activity.
• It will work best if activities are
successfully done during peacetime.
• It is important to “sell the idea” of CP to
officials and relevant authorities.
Contingency Plan
• Further, it is important to generate
situation awareness.
• Situation awareness is the ability to extract
and integrate information to direct future
actions. It entails understanding of the
operational environment that will provide
the basis for the conduct of CP.
To generate situation awareness:
• Do risk assessment.
• Detect early warning signs of hazard.
• Analyze historical data on previous
disasters or crises.
• Determine the level of participation in the
planning process.
• Invite technical experts.
• Prepare and review relevant materials.
Parts of Contingency Plan
Chapter I. Background
Chapter II. Goal and Objectives
Chapter III. Response Arrangements
Chapter IV. Activation, Deactivation,
and Non-Activation.
Annexes
CHAPTER I.
BACKGROUND
A. Introduction
• Write a narrative to describe the overall
profile of the
LGU/Agency/Office/Organization.
• - refer to existing relevant sources in
coming up with the narrative.
B. Hazard Analysis
1. Accomplish CP Form I: Hazard Analysis.
This will allow identification and analysis of
hazards based on their “Probability” and
“Impact”.
2. Write a narrative to further describe the
results of the accomplished form. Refer to
existing relevant sources in coming up with
the narrative.
C. Hazard to Plan for
1. State the specific hazard to plan for. This is the
hazard that ranked as number one in the
accomplished CP Form I.
2. Accomplished CP Form 2: Anatomy of the
Hazard for the selected hazard to be included
as part of Chapter I
3. Write a narrative to further describe the results
of the accomplished form. Refer to existing
relevant sources in coming up with the
narrative.
D. Scenario
1. Develop the scenario for the identified
hazard, which will be the focus of the CP.
a) If planning for a natural hazard, accomplish CP
Form 3A: Scenario Generation for Natural
Hazard.
b) if planning for a human-induced hazard,
accomplish CP Form 3B: Scenario Generation
for Human-Induced Hazard.
D. Scenario
2. Determine the projected number of
individuals who will be affected by the
hazards based on worst-case scenario.
For this purpose accomplish CP Form 4A:
Affected Population. If there is a need to
do disaggregation, accomplish CP Form
4B: Breakdown of Affected Population,
as appropriate.
CP Form I: Hazard Identification
PROBABILITY IMPACT
AVERAGE
HAZARD RANK
RATE REMARKS RATE REMARKS P+I/2
Sample Rating Scale Probability
5
1 2 3 4
Almost
Most Unlikely Unlikely Likely Very Likely
Certain
The event may The event The event The event will The event is
occur only in could occur at might occur at probably occur expected to
exceptional some time, but some time, in most or occur in many
cases probably will and probably many cases or most cases
not will
Sample Rating Scale or Impact
1 2 3 4 5
Neglible Minor Moderate Severe Devastating
No casualty • Injured: 1-5 • Injured: 1-20 • Injured: 1-50 • Injured: 51 & above
(dead, injued, • Dead: 0 • Dead: 1-2 • Dead: 1-20 • Dead: 21 & Above
missing) • Missing: 0 • Missing: 1-2 • Missing: 1- • Missing: 21 &
20 Above
No damage to Minor loss Significant loss Major loss and Catastrophic loss and
property and/or damage and/or damage damage to damage to property
to property (up to property (up property (Php (Php 10M above)
to Php to Php 500,001 - 3.1M – 10M)
500,000) 3M)
No delay in Up to one day Up to 1 week Between 1 More than 1 month
normal delay in delay in month delay in delay oin operations
functioning operations operations operations
CP Form 2: Anatomy of the Hazard
HAZARD TO PLAN FOR:
CP FORM 2: ANATOMY OF THE HAZARD
EXISTING
EARLY TRIGGERING
ROOT CAUSES MITIGATING
WARNING SIGNS FACTORS
MEASURES
CP Form 3A: Scenario Generation for Natural
Hazard
PARTICULARS
(CAN BE BAD WORSE WORST
CUSTOMIZED)
General Description of
Event
No. of Affected
Individuals
No. of Dead
No. of Injured
No. of Missing
CP Form 3A: Scenario Generation for Natural
Hazard
PARTICULARS
(CAN BE BAD WORSE WORST
CUSTOMIZED)
EFFECTS
Communication
Power/Electricity
Transportation
Environment
Response Capabilities
Government Trust
CP Form 3B: Scenario Generation for Human-
Induced Hazard
PARTICULARS
(CAN BE BAD WORSE WORST
CUSTOMIZED)
General Description of
Event
No. of Affected
Individuals
No. of Dead
No. of Injured
No. of Missing
CP Form 3B: Scenario Generation for Human-
Induced Hazard
PARTICULARS
(CAN BE BAD WORSE WORST
CUSTOMIZED)
EFFECTS
Communication
Power/Electricity
Transportation
Environment
Response Capabilities
Government Trust
CP Form 4A: Affected Population
DISPLACED POPULATIONS (FOR LGU ONLY)
NO. OF NO. OF NO. OF
AREA/LOCATION INDIVIDUALS INDIVIDUALS INDIVIDUALS
AFFECTED REASON FOR
INSIDE OUTSIDE
DISPLACEMENT
EVACUATION EVACUATION
CENTERS CENTERS