HIA608 Week 5
Discussion
Student’s Name
Institution Affiliations
Instructor
Date
• Informatics Implementation Project Proposal: Video Presentation [WLOs: 1, 2, 3, 4, 5] [CLOs: 3, 4, 5]
• Prior to beginning work on this discussion forum, complete the following:
• Read Chapter 3 from the course text, Health Program Management: From Development Through Evaluation. It is recommended you
also review all Chapters 1 through 9 in your textbook as well as all required articles.
• It is also recommended you review all previous articles that apply to your project plan and
A Guide to the Project Management Body of Knowledge Links to an external site.(PMBOK Guide) pertaining to project management
practice areas where you identified knowledge gaps in your Week 1 discussion and project management self-assessment.
• Review any course materials that impact your Informatics Implementation Project Proposal. Research at least six
scholarly, peer-reviewed, or credible sources Links to an external [Link] support your assignment.
•
• Introduction
• This week you are preparing one summary slide to finish your Health Informatics Implementation Proposal. You will also collate all the
slides that you worked on in Weeks 2 through 4 to complete your final Health Informatics Implementation Project Proposal in a video-
recorded PowerPoint presentation. This presentation should be no longer than 22 PowerPoint slides. With a focus on the Five Pillars of
Informatics, you will revise previously submitted PowerPoint assignments that you completed in Weeks 2 through 4 based on the
feedback given to you and compile them into a presentation that flows appropriately for an executive audience such as the information
technology (IT) subcommittee of the Board of Directors of the Integrated Delivery Network.
• Important Aspects of the Presentation:
• The presentation must be three to five minutes long and 15 to 19 content slides, not including the title slide and references slides.
• Add speaker’s notes Links to an external [Link] the bottom of each slide for ease of narration and to provide accessible content to
students with accessibility needs.
• Please note that your peer responses for this discussion forum will be due on Day 4 so that you and your team members have time
to incorporate feedback into your final presentation for your assignment this week.
•Develop the appropriate level of scope and
justification for the project.
•Outline a strategy for stakeholder management
for the project including key stakeholders and their
roles in project governance and decision-making.
•Compose the communication plan for the program
inclusive of audience, content, and modalities to
be used in implementing the project.
Section 2:
•Develop a high-level timeline including milestones
and deliverable schedule for the project.
•Compose an outline of program costs including
budget pro forma including capital and operational
costs.
•Generate your resource management plan
including your strategies for acquisition of staff and
other capital and operational resources.
Section 3:
•Compile the project risk plan including the
assessment and mitigation plan for relevant
technical, operational, and financial project risks.
•Develop a quality plan focusing on quality metrics
addressed by the informatics solutions being
implemented as part of the project.
•Develop a program evaluation plan focusing on
Introduction
• The health care industry is constantly changing and evolving, and
in order to keep up with the fast pace of progress, healthcare
organizations need to be able to quickly and effectively implement
technology solutions.
• One such solution is the Personal Health Record (PHR), also
known as a patient portal. This technology allows patients to
access their health information online and better manage their
own healthcare data.
• In this presentation, we will look at Star Health Alliance PHR
system implementation and evaluate its impact on risk
management, quality assurance, and project evaluation.
Scope
Consumers (patients)
Access to
Healthcare Providers
personal
Reduced
Payers
healthcare
information, medical errors,
Stronger cost
Suppliers
Lower costs & Improved
healthcare controls &
Provide most
Community
better reduced risks,
outcome quality and updated
patient improved Reduced
health healthcare
satisfaction technology health
information expenditure
management and access to
healthcare
information
Communication and
Stakeholders Strategy
The CEO
Board of Directors/Executive Sponsors
Billing team/head of billing/clinical team
The project management/implementation team
Marketing team
Project Timeline: Phase 1
• This phase will take place at 9 to 12 months before launching the project
and will involve the following:
• Ensuring that employees are on board with the PHR implementation.
• Accessing what we have against what we will need.
• Consulting with an analyst regarding the project and the implementation
resources.
• Planning ahead for implementation, as well as vendors and trainers.
• Creating a go-live timetable/ planning when to execute the project.
Project Timeline: Phase 2
• This phase will take place at 6 to 9 months before launching the
project and will involve the following:
• Mapping the workflow of the PHR as well as any automated processes.
• Creating a leadership team for the implementation and assigning roles.
• Encourage participation from staff members in order to improve efficiency of patient treatment.
• Choose a vendor for your PHR system through structural approaches.
• Determine the most prevalent chief complaints, diagnoses, and billing codes
• Get ready and reviewing the system contract .
Project Timeline: Phase 3
• This phase will take place at 3 to 6 months before the launching of the project and will
involve:
• Deciding which of PHR's features, sections, and sections the organization should put into effect.
• If the organization is planning to share the PHR system with a hospital, a health information exchange, or any
other entity, there must be a precise/clear definition of the process referred to as “Share Data."
• Hardware installation is required.
• Adjusting the template to met the organizational needs.
• Determining if the stakeholders are prepared.
• Scheduling the training program.
• Testing the system
Project Timeline: Phase 4
• This phase will take place at 1 months before and after the launching of the project and will
involve:
• Share the plan, timeline, and goals for the rollout with the team.
• Schedule changes for patients may be necessary to accommodate new procedures.
• Make sure there is proper preparation for downtime and established practices.
• Lighten the load on patients
• Take in user feedbacks and make changes
Project Timeline: Phase 5
• This phase will take place at 1 to 4 after the launching of the project and will
involve:
• Verifying the Staff's Training
• Arranging for additional training
• Creating a standardized internal process and vocabulary
• Maintaining a unified voice and hold yourself accountable for implementation
Fiscal Year (FY)
FY '01 FY '02 FY '03 FY '04 FY '05 Totals
Capital Costs (one-time costs that can be depreciated)
Implementation Salaries 60,000 0 0 0 0 60,000
Database Software 8,000 0 0 0 0 8,000
Hardware Costs 35,000 0 0 0 0 35,000
Network Costs 32,000 50,000 79,000 85,000 97,000 343,000
Licensed Software
130,000 110,00 106,000 115,000 128,000 589,000
Capital Totals $310,00
Estimated
0 $200,000 $210,000 $215,000 $225,000 $1,160,000
Operating Costs (annual recurring costs)
Project Costs Software Maintenance and Support 10,000 11,000 12,000 15,000 18,000 66,000
Hardware Maintenance and Support 3,500 3,500 3,500 3,500 3,500 17,500
Physician Salary Support 10,000 10,000 10,000 10,000 10,000 50,000
Support and post-production Salaries (IT and Other) 50,000 100,000 100,000 100,000 100,000 450,000
Travel and Training 10,000 4,000 4,000 4,000 4,500 26,500
Other 0 0 0 0 0 0
Operating Totals $75,000
$130,00 $135,000 $130,500 $133,000 $603,500
Grand Totals
$2,958,800
Risk Management Plan
Identific
Creatin Perform
ation of Minimizi
Analyzing g an ing A
the ng the
the Risk Action System
Potentia Risks
Plans Audits
l Risks
Quality mitigation Measure/Strategies
Clinical Financial
Quality quality
Measures measures
Project Evaluation
• The Personal Health Record (Patient Portal) Implementation
For Star Health Alliance will use a variety of methods to
evaluate the effectiveness of the project. The methods used will
be based on the specific goals and objectives of the project.
• Technical effectiveness will be measured by determining if the Patient
Portal meet the needs of the users, is easy to use, and provides the
functionality required.
• Operational effectiveness will be measured by determining if the
Patient Portal is used as intended by health care providers, patients,
and staff.
• Financial effectiveness will be measured by determining if the Patient
Portal is cost effective and meets budget constraints.
Summary
A centralized repository for all patient health data
Secure access for patients and providers
Integration with existing systems
Personalized features
Support for mobile devices
System Benefits
• There are many benefits associated with implementing a PHR system within an organization.
• One of the most significant benefits is the ability to increase communication and collaboration
between different departments within the organization.
• By having a centralized system where all health information is stored, different departments
can easily access and share information with each other.
• This can help to improve communication between doctors and nurses, as well as between
different departments within the hospital. Additionally, it can help to improve patient care by
ensuring that everyone involved in the care of a patient has access to the same information.
• Another significant benefit of implementing a PHR system is the ability to reduce costs
associated with health care.
• By having a centralized system, organizations can avoid duplication of tests and procedures,
as well as reduce the need for paper records.
• Additionally, they can utilize data from the PHR system to identify areas where cost-savings
can be achieved.
References
•
• Abdekhoda, M., Dehnad, A., & Khezri, H. (2019). The effect of confidentiality and privacy concerns on adoption
of personal health record from patient’s perspective. Health and Technology, 9(4), 463-469.
• Al Nahyan, M. T., Sohal, A., Hawas, Y., & Fildes, B. (2019). Communication, coordination, decision-making and
knowledge-sharing: a case study in construction management. Journal of Knowledge Management.
• Daglish, D., & Archer, N. (2009, August). Electronic personal health record systems: a brief review of privacy,
security, and architectural issues. In 2009 world congress on privacy, security, Trust and the Management of e-
Business (pp. 110-120). IEEE.
• Kraan, C. W., Piggott, J. J. H., Van der Vegt, F., & Wisse, L. (2015). Personal Health Records: Solving barriers to
enhance adoption. E-health Strateg.
• Lujan, G., Quigley, J. C., Hartman, D., Parwani, A., Roehmholdt, B., Van Meter, B., ... & Bowman, D. (2021).
Dissecting the business case for adoption and implementation of digital pathology: A white paper from the digital
pathology association. Journal of Pathology Informatics, 12(1), 17.
• Nahm, E. S., Diblasi, C., Gonzales, E., Silver, K., Zhu, S., Sagherian, K., & Kongs, K. (2017). Patient-centered
personal health record and portal implementation toolkit for ambulatory clinics: a feasibility study. CIN:
Computers, Informatics, Nursing, 35(4), 176-185.
• Nguyen, L., Bellucci, E., & Nguyen, L. T. (2014). Electronic health records implementation: an evaluation of
information system impact and contingency factors. International journal of medical informatics, 83(11), 779-796.