Module 7

Technical Writing
Dr. Atul Aman
SASL, VIT Bhopal
Outline

• Technical Proposals
• Drafting project proposals and article writing
• Dynamics of drafting project proposals and
research articles
• Activity: Writing a project proposal.
• Writing a research article
• Writing a technical proposal
What are Technical Proposals?
• Definition: Technical proposals are detailed documents that outline
comprehensive plans for addressing specific technical challenges or
projects.
• Purpose: They serve to present structured solutions and recommendations
for resolving technical problems or fulfilling technical objectives.
• Common Usage: Technical proposals are commonly used in fields such as
engineering, research, business, and technology to convey complex
technical ideas and projects.
• Key Elements: A technical proposal typically includes problem definition,
solution overview, methodology, cost estimates, benefits, qualifications,
timeline, and evaluation criteria.
• Importance: Well-crafted technical proposals are crucial for securing
funding, contracts, or approvals for technical projects and initiatives.
 How to write Technical Proposals?
[Link] Problem/Objective 1. Explain your technical solution [Link] Criteria
comprehensively.
1. Clearly state the technical issue 1. Define objective criteria for
or objective. [Link] proposal assessment.

[Link] Your Audience 1. Describe the technical methods [Link] & Edit
and processes.
1. Tailor the proposal to the 1. Check for errors and ensure
audience's expertise. [Link] Estimates clarity.

[Link] & Data 1. Break down expenses and [Link]

resource requirements.
1. Gather supporting technical 1. Include supplementary visuals
information and data. [Link] & Justification or references.

[Link] Structure 1. Emphasize the value and [Link] & Feedback

advantages of your solution.
1. Plan proposal sections and 1. Seek input from experts and
sequence. [Link] & Experience colleagues.

[Link] Summary 1. Highlight your expertise and [Link] & Submit

team capabilities.
1. Concisely summarize the 1. Make revisions and meet
proposal's key points. [Link] Timeline submission deadlines.

[Link] Details 1. Present a project timeline with

milestones.
How to draft an article?
[Link] a Topic 1. Use anecdotes, examples, or questions to keep
1. Select a relevant and engaging subject for your readers interested.
article. [Link] Sources
[Link] Thoroughly 1. Attribute information and quotes properly using
1. Gather information, data, and sources related to citations.
your topic. [Link] and Revise
[Link] Your Structure 1. Review for clarity, grammar, and coherence.
1. Plan the article's introduction, body, and Polish Your Conclusion
10.
conclusion. 1. Summarize key points and leave a lasting
[Link] a Captivating Headline impression.
1. Create a compelling title that grabs the reader's Proofread Carefully
11.
attention. 1. Check for errors, typos, and formatting issues.
[Link] a Strong Introduction Seek Feedback
12.
1. Start with a hook and provide context for your 1. Get input from peers or editors for improvements.
article.
Finalize Your Draft
13.
[Link] Your Main Points
1. Make necessary revisions and prepare for
1. Organize your content logically and support your publication.
arguments.
[Link] Your Audience
How to Draft project proposals?
[Link] Project Goals 1. Provide comprehensive details Proofread and Edit
12.
1. Clearly outline the objectives and about the project scope, 1. Carefully review for errors and
purpose of the project. methodology, and approach. ensure clarity in your proposal.
[Link] Your Audience [Link] Allocation Supporting Documents
13.
1. Tailor the proposal to the needs 1. Specify the required resources, 1. Include any necessary
and expectations of your including budgets and timelines. appendices or references for
audience. [Link] Project Benefits additional information.
[Link] and Data Collection 1. Emphasize the positive impact Review and Feedback
14.
1. Gather relevant information, and outcomes of your project. 1. Seek input from peers or experts
research findings, and supporting [Link] Qualifications and to refine your proposal.
data. Expertise Finalize and Submit
15.
[Link] Proposal Structure 1. Showcase your team's 1. Make necessary revisions and
1. Create a structured outline with qualifications and experience. submit the completed proposal.
sections for clarity and Create a Realistic Timeline
10.
organization.
1. Develop a timeline with clear
[Link] a Compelling Executive milestones and deadlines.
Summary Define Evaluation Criteria
11.
1. Summarize the key points and 1. Clearly state how the proposal
benefits of your project proposal. will be assessed and measured.
[Link] Project Details
Dynamics of drafting project proposals
1. Project Clarity offers.
1. Begin with a clear definition of project goals and objectives. 9. Team Expertise
2. Audience-Centric Approach 1. Showcase the qualifications and expertise of your project
1. Tailor the proposal to the specific needs and expectations of team.
your audience. [Link] Timeline
3. Research and Data Integration 1. Develop a realistic timeline with milestones and deadlines.
1. Incorporate research findings and relevant data to support [Link] Criteria
your proposal. 1. Define criteria for evaluating and measuring the success of
4. Structural Framework the proposal.
1. Establish a well-organized structure with defined sections. 12.
Quality Assurance
5. Compelling Executive Summary 1. Proofread, edit, and refine for clarity and accuracy.
1. Craft an engaging summary to capture attention and Supporting Documentation
13.
interest. 1. Include supplementary documents and references as
6. Comprehensive Project Details needed.
1. Provide in-depth project descriptions, methodologies, and Feedback Loop
14.
strategies. 1. Seek input and feedback from peers or experts for
7. Resource Allocation enhancements.
1. Specify resource requirements, budgets, and timelines Finalization and Submission
15.
clearly. 1. Make necessary adjustments and submit the polished
8. Emphasize Benefits proposal.
1. Highlight the positive outcomes and value your project
Dynamics of drafting research articles
1. Research Focus techniques in detail.
1. Clearly define the research question or focus of your8. Data Presentation
article. 1. Present research findings through tables, graphs, or
2. Audience Understanding figures for clarity.
1. Tailor your article to the knowledge level and interests9. Citation and References
of your target readers. 1. Properly cite sources and adhere to a consistent
3. Comprehensive Literature Review citation style.
1. Conduct a thorough review of relevant research and10. Revision and Peer Review
existing literature. 1. Revise your article for clarity, coherence, and accuracy.
4. Structure and Organization Ethical Considerations
11.
1. Establish a logical and coherent structure with sections 1. Address ethical concerns, including data handling and
like introduction, methodology, results, and conclusion. authorship.
5. Engaging Title and Abstract Feedback Incorporation
12.
1. Craft a compelling title and concise abstract to grab 1. Consider feedback from peers or mentors for
readers' attention. improvements.
6. Introduction Significance Finalization and Submission
13.
1. Explain the importance and relevance of your research 1. Make necessary revisions and prepare for journal
problem. submission.
7. Methodology Clarity
1. Describe your research methods and data collection
Writing a project proposal
[Link] project objectives.
[Link] target audience.
[Link] research and gather data.
[Link] a clear project plan.
[Link] resources and budget.
[Link] project benefits.
[Link] team qualifications.
[Link] a project timeline.
[Link] evaluation criteria.
[Link], edit, and submit proposal.
Sample
• Project Proposal: Enhancing Community Parks
• Project Summary: We propose an initiative to enhance the
quality and accessibility of community parks in our city. This
project aims to create safer and more attractive public
spaces for residents to enjoy, promoting physical activity,
social interaction, and community well-being.
• Project Objectives:
[Link] existing park facilities.
[Link] new playground equipment.
[Link] lighting and security measures.
[Link] a community garden.
[Link] recreational programs and events.
• Project Scope: This project will focus on three
community parks within the city, namely Park A, Park B,
and Park C. Renovations will include repairing park
infrastructure, resurfacing walking paths, and adding
benches and picnic areas. New playground equipment
suitable for all ages will be installed. Enhanced lighting
and security measures will improve safety during
evening hours. A community garden will be established
for residents to cultivate and maintain, and a series of
recreational programs and events will be organized
throughout the year.
• Budget: The estimated budget for this project is
$250,000, which will cover materials, labor, equipment,
and program costs. Funding will be sought from local
grants, donations, and community partnerships.
• Project Timeline: • Month 10-12: all residents.
This project is Community garden • Enhanced green
planned to span 12 development and spaces for
months, with the program launch relaxation and
following key • Expected recreation.
milestones: Outcomes: Upon • Promotion of
• Month 1-3: Design completion of this healthy lifestyles
and planning phase project, we through recreational
• Month 4-6: anticipate: activities.
Renovation and • Increased park • Strengthening of
equipment usage and community bonds
installation community through shared
• Month 7-9: Lighting engagement. activities and
and security • Improved safety events.
enhancements and accessibility for
• Evaluation Criteria: This project's success will be
measured based on:
• Increased park utilization.
• Reduction in safety incidents.
• Community satisfaction surveys.
• Program participation numbers.
• Conclusion: By investing in the enhancement of our
community parks, we aim to create spaces that enrich
the lives of our residents and foster a stronger sense of
community. We request support and funding to bring this
project to fruition and improve the well-being of our city's
residents.
Writing a research article

[Link] a research topic. abstract.

[Link] literature review. [Link] methodology and
[Link] research results sections.
questions/hypotheses. [Link] discussion and
[Link] research conclusion.
methodology. [Link] sources and
[Link] and analyze data. proofread article.
[Link] findings.
[Link] introduction and
Writing a technical proposal
[Link] technical problem or approach.
objective. [Link] costs and
[Link] and gather resources.
relevant data. [Link] project benefits.
[Link] proposal structure. [Link] qualifications
[Link] a compelling and expertise.
executive summary. [Link] evaluation criteria and
[Link] detailed technical proofread.
solution.
[Link] methodology and
Thank you !!