PRIMAVERA PROJECT MANAGEMENT

MODULE
INTRODUCTION TO PRIMAVERA PROJECT
MANAGEMENT MODULE (P6)
The Primavera Project Management module is comprehensive, multi-
project planning and control software, built on Oracle and Microsoft SQL
Server relational databases for enterprise-wide project management
scalability.
•The Project Management module enables your organization to store
and manage its projects in a central location.
•The module supports:
• WORK BREAKDOWN STRUCTURES (WBS).
• ORGANIZATIONAL BREAKDOWN STRUCTURES (OBS).
• USER-DEFINED FIELDS AND CODES.
• CRITICAL-PATH-METHOD (CPM) SCHEDULING.
• RESOURCE LEVELING.
WHY PRIMAVERA IS REQUIRED?
• Gives complete Project Management Solution.
• Internationally Reputed.
• Having Flexibility to Manage Multiple Projects in Centralized
location.
• Provides facility to Integrate ERP or Accounting System.
• It gives the creation of Work Breakdown Structure (WBS) and
activities, documenting and managing project risks and issues,
managing status updates, and reporting on key performance
indicators like earned value.
• By using Primavera Project Management, organizations can ensure
that the project team members are communicating with each other,
whether it is regarding activity status updates, scope changes,
revisions to documents, or issue(s) resolution.
ADVANTAGES OF USING PRIMAVERA IN COMPARISON WITH
USING OTHER CONVENTIONAL PLANNING TOOLS.
 Enterprise Project Structure & Codes : A configurable Enterprise Project Structure
(EPS) helps forms the hierarchical structure of the projects based on your
organizational needs. Extensible Project Codes help capture different attributes of
projects, such as the region where the project is being executed or the type of project

 Cross-project Analysis and Reporting : Quickly and easily create cross-project

dependencies and see how projects impact one another. Built-in analysis shows
whether resources are over- or under-allocated across projects

 CPM Scheduling : P6 provides Critical Path Method (CPM) Scheduling, which uses
the activity durations, relationships between activities and calendars to calculate a
schedule for the project. CPM identifies the critical path of activities, those activities
that affect the completion date for the project or an intermediate deadline, and if
delayed will delay the finish of the project.

 Float Path Analysis : Float Path Analysis identifies all critical paths within a project to
help avoid potential delays before they occur and to help visualize an activity's
importance to overall project plan.
ADVANTAGES OF USING PRIMAVERA IN COMPARISON WITH
USING OTHER CONVENTIONAL PLANNING TOOLS…..
 Cross-Project Dependencies : Cross-project dependencies helps to monitor overall
critical path of the program and reduces the risk of multiple parties working together.

 Resource Assignments : When project resources needs have been determined, they
can easily be assigned to the schedule activities. P6 tracks labor, material, equipment
and expense needs for activities and WBS nodes.

 Resource Leveling : Resource leveling helps ensure that sufficient resources are
available to perform the activities in the project plan.

 Baseline Management : Store unlimited versions of the schedule, resources and cost
assignments to compare how the project is progressing vs. the original plan vs. the last
update cycle, vs. 6 months ago, etc.

 Projects Reports : Select from 150+ predefined reports and unlimited custom reports.
BRIEF ABOUT TECHNIQUES USED FOR
SCHEDULING PROJECTS

CPM – Critical Path Method

The method by which activity durations and the relationships between
activities are used to mathematically calculate a schedule for the entire
project. CPM focuses attention on the critical path of activities that affect
the completion date for the project or an intermediate deadline.

Early dates, the earliest possible dates each activity can start and finish,
and late dates, the latest possible dates each activity can start and finish
without delaying the project finish or an intermediate deadline
(constraint) are also calculated.

PERT
The program evaluation and review technique (PERT) uses the same
ideas as CPM; but instead of using just the most likely time estimate, it
uses a probabilistic estimate of time for completion of an activity.
STRUCTURING PROJECTS
1. Setting-up and define EPS (Enterprise
Project Structure). (EPS)
Enterprise Project Structure

2. Add a project to the EPS hierarchy.

3. Defining WBS (Work breakdown
structure) to the Project.
Projects

4. Defining OBS (Organisational

breakdown structure)
5. Defining Resources.
(WBS)
6. Create Calendar for Activities & Work Breakdown Structure

Resources.
7. Add activities to WBS.
8. Input activity details. Activities

9. Schedule project.
10. Updating progress after project starts.
(OBS)
11. Preview / Print reports (Default / Organisational Breakdown
Structures
Custom made reports).
EPS (Enterprise Project Structure)
The Enterprise Project Structure (EPS) forms the hierarchical structure of your database of projects.
Each EPS node (or folder) can be subdivided into multiple levels to represent the work that needs to be
done in your organization. The number of levels and their structure depend on the scope of your projects
and how you want to summarize data.
EPS create/edit form :
Adding project to EPS hierarchy.
We can organise unlimited number of Projects in EPS in groups.

Project added under

Industrial Plants (EPS
Node)
 Example of WBS Structures
Project

WBS (Work Breakdown

Civil Works
Structure)
Buildings Roads & Drains
A WBS is a hierarchy of work
that must be accomplished to Ware House Equipment Fdns
complete a project, which
defines a product or service Foundation
to be produced. The WBS is
structured in levels of work Superstructure
detail, beginning with the
deliverable itself, and is then Finishing Works
separated into identifiable
work elements. Admin Building

Mech. Works

Tanks Piping

Fire Water Tank

Diesel Tank
 Example of OBS Structures
President

OBS (Organizational Regd. Office

Breakdown Engineering Finance HRD & Admin

Structure)
Project Administration GM Finance

The organizational breakdown

structure (OBS) is a global Sr. GM

hierarchy that represents the

managers responsible for the GM

projects in enterprise. The OBS

usually reflects the management [Link]

structure of organization, from

top-level personnel down Design

through the various levels

constituting your business. We Design Engineer

can associate the responsible

managers with their areas of the Sites

EPS either nodes or individual

projects. Project Manager

Planning & Billing Engineer

Engineer Execution
Defining Resources.
Resources include the personnel and equipment that perform work on
activities across all projects. Resources are generally reused between
activities and/or projects.
Creating Calendars
Create and assign calendars to each
resource and each activity. These
calendars define the available work-hours
in each calendar day. We can also
specify national holidays, your
organization's holidays, project-specific
work/non-workdays, and resource
vacation days. Calendar assignments are
used for activity scheduling, tracking, and
resource leveling.
ADDING ACTIVITY TO WBS

WBS
Task / Activity
Activity Detail form
List of common Inputs / Information to be given
to an activity

 Activity ID, Name & Type of activity.

 Start, Finish Dates (Early, Late).
 Steps of an Activity (Breakdown the activity to smaller units).
 Relationship between activities (Predecessor, Successor).
 Resource Assignment (Labour, Non-Labour & Material)
 Activity Calendar.
 Constraints.
 Status of activity (Actual start & finish dates, % of progress).
 Expenses.
 Any other comments, notes etc.
Scheduling Project
 Project schedule can be calculated one of two ways: when we
choose the Scheduling command or each time we make a change
that affects schedule dates.

 The Critical Path Method (CPM) scheduling technique is used to

calculate project schedules. CPM uses activity durations and
relationships between activities to calculate the project schedule.
 Updating Progress
To update the progress of the individual activity, the following inputs are to be given in the activity detail form.
1. Start Date (If activity is started)
2. Finish Date (If activity is completed)
3. % of duration completed (if activity is in progress)
4. Remaining duration to complete the activity
FIRST LECTURE END OBJECTIVES
 Introduction of class and teacher
 Course Outline
 Introduction of Primavera
 Groups of Students (3-4) for Project
 Project Selection (Assignment)
 Nomination of C.R