Cooperative Development of Operationa
Safety & Continuing Airworthiness
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MAINTENANCE RECORD
KEEPING
OBJECTIVE.
This presentation provides guidance for
evaluating an operator's procedures for
utilizing, preserving, and retrieving the
maintenance records required by the
appropriate State Regulation.
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RECORD KEEPING
REQUIREMENTS
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ICAO ANNEX 6, 8.8 Records
The following records must be kept:
a) the TTIS (hours, calendar time and cycles, as
appropriate) of the aeroplane and all life limited
components;
b) the current status of compliance with all
mandatory continuing airworthiness
information;
c) appropriate details of modifications and repairs
to the aeroplane and its major components;…..
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ICAO ANNEX 6, 8.8 Records
d) the time in service (hours, calendar time and cycles,
as appropriate) since last overhaul of the aeroplane or
its components subject to a mandatory overhaul life;
e) the current aeroplane inspection status such that
compliance with the maintenance manual can be
established; and
f) the detailed maintenance records to show that all
requirements in the maintenance manual for issuance
of a maintenance release have been met.
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ICAO - Retention Periods
The records in a) to e) shall be kept for a
period of 90 days after the end of the
operating life of the unit to which they refer,
and the records in f) for a period of one year
after the issuance of the maintenance release.
The records shall be transferred to the new
operator in the event of any change of
operator.
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MAINTENANCE RECORD
KEEPING
GENERAL.
To comply with the maintenance
recording requirements of ICAO and the
States Aviation Regulations, the
operator's maintenance manual must
identify and contain procedures
to complete all applicable
documents used by the
operator.
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MAINTENANCE RECORD
KEEPING
CURRENT AIRWORTHINESS DIRECTIVE
STATUS.
The operator must keep records
showing:
A list of ADs applicable to the aircraft
the current status of applicable ADs,
the method of compliance.
the date and time in service or cycles,of
compliance, as applicable
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MAINTENANCE RECORD
KEEPING
TOTAL TIME IN SERVICE RECORDS
Total time in service records may
consist of aircraft maintenance record
pages, separate component cards or
pages, a computer list, or other
methods as described in the operator's
manual and approved by the NAA.
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MAINTENANCE RECORD
KEEPING
LIFE-LIMITED PARTS STATUS
RECORDS
State Regulations should
require that records be kept
for components of the
airframe, engine, propellers,
rotors, and appliances that
are identified to be removed
from service when the life
limit has been reached.
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MAINTENANCE RECORD
KEEPING
AIRWORTHINESS RELEASES
When maintenance, repair or modifications
on an aircraft are performed, an
airworthiness release or log entry must be
completed prior to operating the aircraft.
Using the procedures described in the
manual, the operator must be able to retain
all of the records necessary to show that all
requirements for the issuance of an
airworthiness release have been met.
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MAINTENANCE RECORD
KEEPING
OVERHAUL LIST.
The operator is required to develop
procedures for recording the time since
the last overhaul of all items installed
on the aircraft that are required to be
overhauled or inspected on a specified
time basis.
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MAINTENANCE RECORD
KEEPING
OVERHAUL/REPAIR RECORDS
Records must be made of every
component overhaul/repair and must
include the following:
A description of the work performed or
reference to data
A positive identification of the person
performing the work and the person
approving the work
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MAINTENANCE RECORD
KEEPING
CURRENT AIRCRAFT INSPECTION STATUS.
A record, identifying the current inspection
status of each aircraft must be maintained,
detailing:
The time in service since the last inspection
Records must be maintained for periods as
listed in a states regulations
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MAINTENANCE RECORD
KEEPING
MAJOR MODIFICATION AND MAJOR
REPAIR.
operators are required to retain records of
major repairs and major modifications
Major modifications
record should include:
the date of modification
a brief description of the
work accomplished.
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MAINTENANCE RECORD
KEEPING
MAJOR REPAIRS.
Operators are required
to retain records of
major repairs
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EVALUATION OF AN
ORGANISATION
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INSPECTION/EVALUATION OF
AN ORGANISATION
Review the operator's
Maintenance Manual to
check for procedures to
ensure a suitable system for
creating, preserving
and retrieving required
records.
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INSPECTION/EVALUATION OF
AN ORGANISATION
REVIEW THE MANUAL PROCEDURES.
Ensure that the State requirements are
met for the retention of Airworthiness
Release Records. Ensure the following:
records will be retained for (one* year) after
the work is performed or until the work is
repeated or superseded
The manual identifies the person(s)
authorized to sign an airworthiness release
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INSPECTION/EVALUATION OF
AN ORGANISATION
FLIGHT MAINTENANCE RECORDS.
Ensure that procedures provide for the
following entries:
Flight discrepancies to be entered
at the end of each flight
Corrective actions and sign-off, per manual
procedures
Certification of Required Inspection Items (RIIs),
by authorized personnel
Minimum Equipment List (MEL) deferment
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INSPECTION/EVALUATION OF
AN ORGANISATION
TOTAL TIME IN SERVICE RECORDS
Evaluate the method of recording total
time in service of airframes. This record
should show the current time in service
in hours and cycles.
Ensure that procedures are in place to
retain the records until the aircraft is
sold and that the records will then be
transferred with the aircraft.
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INSPECTION/EVALUATION OF
AN ORGANISATION
LIFE-LIMITED PARTS STATUS
Ensure that the operator has procedures for
tracking life-limited parts, to include the following
information:
*Total operating hours (including calendar
time)/cycles accumulated
* Life limit (total service life)
* Remaining time/cycles
* Modifications
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INSPECTION/EVALUATION OF
AN ORGANISATION
TIME SINCE LAST OVERHAUL
RECORDS.
Ensure that the manual includes a
method/procedure for updating this
document and ensuring that this
document accompanies the aircraft
upon sale
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INSPECTION/EVALUATION OF
AN ORGANISATION
OVERHAUL RECORDS
Ensure that the CMM describes how the last complete
overhaul of each part is recorded. The record should
include the following information:
* Disassembly data
* Dimensional check data
* Replacement parts list
* Repair data/ Reassembly/test data
* Reference to data including overhaul specifications
Ensure that these records will be retained until the work
is superseded by work of equivalent scope and detail.
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INSPECTION/EVALUATION OF
AN ORGANISATION
CURRENT AIRCRAFT INSPECTION
STATUS
Evaluate the method the operator will
use to record the time in service since
the last inspection.
Determine if procedures ensure that
these records are transferred with the
aircraft when sold.
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INSPECTION/EVALUATION OF
AN ORGANISATION
AIRWORTHINESS DIRECTIVE (AD) COMPLIANCE.
Check that AD compliance records contains the
following data:
Current status. Ensure the data will include:
* A list of all ADs applicable to the aircraft
* The date and time of compliance
* The time and/or date of next required action
Method of compliance. Ensure that this data will
include either a record of the work performed or a
reference to the applicable section of the AD.
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INSPECTION/EVALUATION OF
AN ORGANISATION
MAJOR MODIFICATION RECORDS
Check that manual procedures to ensure
that the operator prepares and maintains
a list of current major modifications to
each aircraft and component part.
Ensure that the list includes the following
information:
* The date of the modification
* A brief description of the modification
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INSPECTION/EVALUATION OF
AN ORGANISATION
MAJOR REPAIR RECORDS.
Evaluate the manual procedures to ensure that
the operator prepares and maintains a report of all
major repairs to each airframe, engine, propeller,
rotor, and component.
end
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