WEL – COME
TO MATERIALS
MANAGEMENT
DEPARTMENT
SOM DATT SHARMA
(IRSS)
MATERIAL MANAGEMENT
Contents
[Link] items, PL NO and Non Stock items
[Link] ,planning of stores ,inventory
Management, ABC analysis, cost of inventory
[Link] procedure of stock item and non
stock items
[Link] Of Quality
[Link] records related with stores
6. Periodic checking of stores
7. Proper storing of materials
8. Care to be observed for withdrawal /issue of
stores
9. Imprest items
Procurement ,planning of
stores ,inventory Management,
ABC analysis, cost of inventory
Procurement of stock items
● AIS and AES
● Quantity calculation
● Tendering
● Placement of purchase order
● Receipt and inspection
● Accounting of material
[Link] items, PL NO and
Non Stock items
Stock items
● Regular consumption.
● more then two drawl in a year
● AAC value minimum 25000/-
● Unique I/D No./ P. L. No.
PL No.
● Price list No./or Price ledger No.
● Unique I/D No. of stock items
● Eight digit No.
● All information about the item Example
P. L. No. 80.03.1365
●80 = Main group = Oil
●03 = Sub group = Grease
●136= Sr. No.
●5 = check digit No.
Non Stock items
● No regular consumption
● Requirement not conform
● May be P.L. item or not
● Funds required at the time of procurement
● Not available as stock
Procurement of Non-stock items
● Correct assessment of Quantity
● Correct description with IS spcn. And
drawing
● Proper sanction of purchase proposal
● last purchase reference or market rate
● correct allocation
● Right panel of venders in case of restriction
● correct requisition
● Then tendering
● T/S and offer acceptance
● placement of P.O
Checking Of Quality
● Description
● IS Spcn.
● Drawing copy
● Chemical analyses
● Physical properties
● practical fitment
● comparison with Sample
Various records
related with Stores
DS-8
Issue Tickets
Requisition cum issue note
PAC (Proprietary Article Certificate)
Essentiality Certificate
Non Stock Requisition
Receipt Note Stock
Receipt Note Non Stock
Gate Pass
Inventory Management
This the Management which says to keep
maximum no of Items available with
minimum Stock value.
ABC Analysis
A Cat = 70% of Consumption Value of A
Zonal Railway .
B Cat = 20% of Consumption Value of A
Zonal Railway .
C Cat = 10% of Consumption Value of A
Zonal Railway .
No of Items of A Cat = 10% of Total Items.
B Cat = 20% of Total Items.
C Cat = 70% of Total Items.
Cost of Inventory
Cost of Material
Cost of ware Housing
Cost of Electricity
Handling Cost
Clerical Cost
Security Cost
Depreciation Cost
Periodic checking of stores
A Cat = twice in A Year.
B Cat = Once in A Year.
C Cat = Once in 2 Year.
Dead Stock = Once in 2 Year.
Proper storing of materials
• Paints = Cool, away from sunlight ,
regular stirrup, self
life Item.
• Oils = Fire hazarded, Low
temperature, In sealed
Containers .
• Wood = Away from sunlight, Rain, Fire
etc.
• Rubber = Cool and dry place, Require
humidity, Away
from sunlight and high
temperature.
• Ferrous = Away from Rain and Rust.
• N/F = In lock and sealed Place.
• Spl elect = In AC rooms.
RAILWAYS WARE HOUSE
STORAGE SYSTEM
ADJUSTABLE HEAVY DUTY
STORAGE SYSTEM
Care to be observed for Withdrawal /Issue of
Stores
No Correction in Qty. and Unit
No Correction PL No
Pairing of charged Issue tickets.
Lifting of correct Material.
Imprest items
Items which dose not leave any residue after Use falls
under this cat. for ex. Kerosene Oil, Diesel, Petrol, Match
Box etc.
THAN
K
YOU