MODULE 2 – PUBLIC SPEECH & GROUP
DISCUSSION
CONTENT
Public Speech – Composition, Principles, Speech
Delivering Skills
Group Discussion
Group Discussion – Dos & Don’ts
Communication in Committees, Seminars and
Conference
Essentials of Effective Communication
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WHAT IS SPEECH/PUBLIC
ADDRESS
Talk given to Large Gathering
Usually to encourage, appreciate, congratulate or
entertain
Cheerful and Congratulatory
Followed by applause of the Audience
Avoid Controversial Ideas
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PREPARATION – 4
STAGES
Finding out about the
surroundings
Preparing the Text
Physical Appearance
Practising the Talk
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• The Venue – Physical Environment
THE • Occasion – Farewell, Appreciation, Anniversary
SURROUNDINGS • Time Availability – Time Allotted, Time of Arriva
• Organizers – Name of organizers, president
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SPEAKER’S PERSONALITY
• Comfortable Posture – Body weight
• Eye Contact – Eye movement
• Movements – Must be natural
• Gestures & Facial Expression
• Voice – Loud enough to reach those sitting at the
back
• Pauses – Comfortable speech, Don’t overload
listeners
• Health!!!
PREPARING THE TEXT
WHAT & HOW LOGICAL NEW TO PUBLIC
TRANSITION FROM SPEECH…
ONE POINT TO WRITE IT DOWN
ANOTHER
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APPERANCE &
PERSONALITY
• Physical appearance and Personality
• Body Language – Good grooming
• Attire you wear – First impression..
• Standing, sitting, walking, hand
movements
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STYLE
• Should sound like a conversation
• Use short Sentences
• Keep it Simple – Words, phrases
• Bad fillers – You know, You see,
Basically
• Avoid slangs and colloquial terms
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HUMOUR – IT’S NOT THAT EASY
Makes a speech much more interesting
Say it only if you are good at it
Feeling Nervous…stay away of humour
Don’t say “That reminds me of a Joke….”
Light and Enjoyable, relevant to the topic
Never embarrass your AUDIENCE
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Opening
Greetings, Self-Introduction
Expression of pleasure
Smile…it helps
COMPOSITIO Don’t start with a Joke or Apology
N OF Common bond – Audience and You
SPEECH
“Good Morning, everyone. Thank you
for having me. Let me express my
sincere gratitude to _____________ for
giving me a privilege of participating
in _____________
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• Head, Chairman must be addressed first
• Other members are addressed next
STYLE OF • Names and titles should be known in
ADDRESSIN advance
G • Ladies & Gentleman, Dear Students
(Formal)
• Friends (Informal)
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Utter Questions (1 or 2) – But
expect no Answers
• E.g: What is working age population
of China?
• Which country has highest GDP
ATTENTION growth in last decade?
PLEASE
Pointed statement of facts and
figures
• E.g: India's Index of Industrial
Production (IIP) for July 2021 stood
at 131.4 against 122.6 for June
2021
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• Anecdote or Historical story
• Body of Presentation – Objective of the
occasion
• Conclusion – Smooth with clear message
ATTENTION PLEASE..
Let me once again thank our organizers for
inviting us to share your annual function, thank
you honourable dignitaries and ladies and
gentleman for listening to us. I wish success and
prosperity so well
COMMEMORATIVE
SPEECHES
• Information about Guest speaker
• Information about the company holding the
event
• Information about the function
WELCOME
• Start – Expressions of welcome for Chief
AND Guest
INTRODUCTIO • Bio – Data
N • Many Guest? Time of introduction same for
all
• Party Bio – Graphical/Narration
INAUGURAL SPEECH
• Social relevance of the present
activity
• Recognition for organizers
• Vote of Thanks – Parties
responsible
• Order of listing them
FAREWELL AND SEND OFF
Emotional Occasion
Summary of achievement
Contribution towards the organization
Narrate a specific incident – illustrates person’s specific
qualities
Strike the balance between emotions and humour
GROUP DISCUSSION AND PERSONAL INTERVIEW
DEFINITION
• A discussion or exchange of views and thoughts among a group of persons.
• Around 5-20 members, who will express their views, ideas freely in a friendly manner,
• The abilities of the members of the group is measured on certain scale as time limit, skills,
• It is both a technique and an art to judge the capacity of the person and his aptness for the job.
WHY GROUP DISCUSSIONS
• Interactive skills
• Ability to work in team
• Flexibility
• Neuroticism (if a person is too sensitive or not)
• Listening
• If a person is Extrovert
• Leadership
• Analytical skills and Subject knowledge
• Problem solving and Critical thinking skills
• Attitude and confidence.
ASSESSMENT OF
GROUP
DISCUSSION
• Leadership Skills
• Communication Skills
• Interpersonal Skills
• Persuasive Skills
DO’S AND DON’T’S OF GROUP
DISCUSSION
1) Dress Formally
2) Don’t Rush Into It
3) Keep Eye Contact While Speaking
4) Allow Others to Speak
5) Don’t be Aggressive
6) Maintain Positive Attitude
7) Speak Sensibly
8) Keep the Discussion on Track
PERSONAL INTERVIEW
- TIPS
• Step 1- Conduct background research
• Step 2- Qualifications, skills and job requirement
• Step 3- Practice interview etiquette
• Step 4- Prepare responses to common questions
• Step 5- Dress to impress
• Step 6- Decide what you need to carry to the
interview