Presentation Skills
Technical Report
Writing and
Communication Skill
By
Prof. Dr. Majid Majeed Akbar
Contents
Preparation
Clarity of Purpose
Audience Recognition
Timing
Presentation Venue
Structure of presentation
Practice
Confidence
Handling transition in group presentation
Presentation
Do’s and don’ts
Body language
Preparation
Preparation
1. Clarity of purpose:
Purpose of presentation (what you wish to
achieve)
2. Audience
What will the audience be expecting from the
presentation?
How much do they already know about the
topic of the presentation?
Is the audience composed of technical or non-
technical?
Are there any sensitive issues (political or
cultural) that should be avoided for this
……………………….Continued
Timing: Presentation should be
timed carefully.
Too long or too short presentation
Presentation Venue: Be familiar
with the presentation venue
Structure of Presentation:
Introduction
Body
Conclusion
………………….Continued
i. Introduction
Greet your audience
Introduce yourself
Introduce your topic
State the purpose of presentation
Give a brief overview of your presentation
………………….Continued
Discussion or Body
Content
Sequencing your ideas
Keeping the audience's attention
Signposting or signaling where you are
Visual aid
iii. Conclusion
Reminder of what is said
Thanks
Invite for questions
Guidelines for Powerpoint
Slides
Uncluttered Slides
Large font (24-point)
One major topic per slide
Maximum 7-8 points per slide
No more than 3 or 4 colours
Consistent style
Practice
Practising the presentation
Practice makes perfect
Instills confidence
Testing ground for visual aids
Hand-off-----Transition from one
member to another in group
presentations
Presentation
Things You Shouldn’t
Do
Reading directly from notes
Reading all the time from
screen
Turning back on audience
Slouch, hands in pockets
No excessive um, ah, you
know’s
No nervous gestures
Talk too fast,
Talk too quietly
Things You Should Do
Eye contact
Can glance at
notes
Appropriate
gestures
Rhetorical
questions to
involve
audience
Your BODY SPEAKS even when you are
quiet.
Body Language
Appearance
Facial expressions
Eye contact
Posture and Movement
Voice
Non-Words
Appearance
It says more about you than you think.
Dressing
Hair cut
Facial Expressions
Face makes the things obvious even if you are hiding.
Happiness
Sadness
Fear
Anger
Nervousness
Eye Contact
Eyes reflect your soul
The importance of eye contact:
It helps to
maintain interest
gain attention
Eye Dart
It shows:
Nervousness
Fear
Posture and Movement
How you hold yourself physically can
reflect how you hold yourself mentally.
Stand tall as it shows self esteem and
confidence.
Move to gain attention.
Move hands to explain
or describe something.
Voice
It is like a vehicle.
A noisy old car or a finely tuned automobile.
Voice gives extra life to your message
Check:
Pitch
Speed
Volume
Pronunciation
Stage fright
-In spotlight
-Unprepared
-Inexperienced
Managing presentation
nerves
Practice deep breathing
Drink water
Smile
Press and massage your forehead
Just before you start talking, pause, make
eye contact, and smile
Speak more slowly than you would in a
conversation
Move around during your presentation
Stop thinking about yourself
Tips to Control the
“Butterflies”
Know the room- Become familiar
with the place of presentation
Know the audience- Greet or
chat with the audience before
hand. It’s easier to speak to
friends than to strangers
Know your material-Increased
nervousness is due to un-
preparedness
Control the “Butterflies”
Relaxation- relax entire body by
stretching and breathing so as
to ease the tension
Visualize giving your speech-
Visualize yourself giving your
speech from start to finish. By
visualizing yourself successful,
you will be successful
Control the “Butterflies”
People want you to succeed-the
audience is there to see you
succeed not to fail
Don’t apologize-by mentioning
your nervousness or apologizing,
you’ll only be calling the
audience’s attention to mistakes
Control the “Butterflies”
Gain experience-experience
builds confidence, which is key
to effective public speaking
Practice takes you from this..
To this….
CONCLUSION
Well-prepared
Well-presented