DEPARTMENT OF EDUCATION
School Election Guidelines
2024
S C H O O L S D I V I S I O N OF Q U E Z O N P R O V I N
C E
Content
DEPARTMENT OF EDUCATION
Composition
Duties and Responsibilities
Election Modalities
Screening
Campaign
Election Proper
Tabulation and Canvassing
Proclamation and Oath of
Office
Complaints and Disputes
Offenses and Sanctions
SCHOOLS DIVISION OF
QUEZON PROVINCE
Composition of School
DEPARTMENT OF EDUCATION LG COMEA
Chief Commissioner
School Head
Commissioner on Screening and Validation
Any non-teaching or teaching-related personnel
Commissioner on Electoral Board
Any non-teaching or teaching-related personnel
Commissioner on Grievance
Guidance Counselor/Designate or CPC member
Notes:
1. For schools without non-teaching and/or teaching-related personnel, only teachers who are non-advisory or
have minimum loads can be assigned to the Screening and Validation and/or Electoral Board
2. The School Head shall issue a School Memorandum and individual designation papers all dated April 22, 2024
for the official appointment of commissioners.
3. For schools with less than four personnel, including the School Head, multiple commissions may be assigned to
an individual.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Duties and DEPARTMENT
Responsibilities
OF EDUCATION
of the
Commissioners
Chief Commissioner
Designate and appoint commissioners
Call and preside all meetings and/or may designate
concerned commissioner to preside for meetings related to
the preparation and conduct of learner government
elections
Supervise the learner government elections
Approve the official results and other documents of the
learner government elections
Enforce the rules and regulations of the commission
Administer the Oath-Taking ceremonies
Approve the composition of each committee and the total
number of members
SCHOOLS DIVISION OF
QUEZON PROVINCE
Duties and DEPARTMENT
Responsibilities
OF EDUCATION
of the
Commissioners
Commissioner on Screening and Validation
Evaluate all election related documents
Prepare the final list of qualified candidates for elections
Validate the official results of the learner government elections
Submit the results to the Chief Commissioner
Post official results of the learner government elections in strategic places in schools
or accessible platforms
Prepare notice of meeting, minutes of the meeting, and resolutions related to learner
government elections
Preside over meetings related to evaluation and validation
Secure and manage effective recordkeeping of all documents before, during, and after
the election process.
As a Committee:
Distribute and/or retrieve the LG COMEA forms and all other election-related
documents
Screen and validate the Election Application Documents
Canvass the tabulated votes of the learner government elections
SCHOOLS DIVISION OF
QUEZON PROVINCE
Duties and DEPARTMENT
Responsibilities
OF EDUCATION
of the
Commissioners
Commissioner on Electoral Board
Prepare the election paraphernalia
Regulate the utilization of the campaign materials prior to posting, dissemination, and
publication
Conduct and facilitate the voting process
Ensure the confidentiality and integrity of the results
Turn-over the tabulation form for canvassing of votes to Committee on Screening and
Validation
Oversee the conduct of tiebreaking, if deemed necessary
As a Committee:
Organize electoral processes on the schedule of election activities such as:
a. orientation on election process
b. election campaign (including Meeting de Avance)
c. distribution of official ballots and election paraphernalia
d. casting and tabulation of votes
SCHOOLS DIVISION OF
QUEZON PROVINCE
Duties and DEPARTMENT
Responsibilities
OF EDUCATION
of the
Commissioners
Commissioner on Grievance
Establish and manage the Election Help Desk during the election proper
Review, validate, and conduct fact-finding on written complaints received by the
committee
Convene with other commissioners and/or concerned personnel in resolving issues
and complaints to ensure fair and just decision
Submit the initial decision of concerns to the Chief Commissioner for approval
Enforce sanctions based on the gravity of the offense committed by the complainant
As a Committee:
Manage, verify, and process issues, concerns, complaints, and petitions in the conduct
of the elections
Provide assistance and services through the Election Help Desk
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election
DEPARTMENTModalities
OF EDUCATION
The LG COMEA may adopt any of the following modes of elections:
For manual elections, voting procedures and canvassing of votes will be done
in-person
For digital elections, voting procedures and canvassing of votes will be done
virtually, through an online platform, with the use of an existing electoral
procedure within the school or may also be adopted from other schools
For hybrid elections, voting procedures and canvassing of votes may use both
digital and manual
Note: The modality and the schedule of the election activities shall be posted in
strategic places in schools or be disseminated in accessible platforms designated
by the LG COMEA
SCHOOLS DIVISION OF
QUEZON PROVINCE
Screening
DEPARTMENT OF EDUCATION
Any learner who intends to run for a certain position in the Learner Government
shall have the following qualifications:
Must be a bona fide learner of the current school year
Must have good moral character
Must have no failing grade on the previous semester(1st)/grading(1st to 3rd)
Each of the aspiring candidates for elections shall submit the following
requirements:
Election Application Form (EAF)
Photocopy of School Form 9 (Learner’s Progress Report Card)
Certificate of Good Moral
Introductory Profile
Note: A recognized group of qualified candidates may form a political party.
However, any candidate with no political party may run independently.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Screening
DEPARTMENT OF EDUCATION
SCHOOLS DIVISION OF
QUEZON PROVINCE
Screening
DEPARTMENT OF EDUCATION
SCHOOLS DIVISION OF
QUEZON PROVINCE
Screening
DEPARTMENT OF EDUCATION
Election of all Grade 7 and 11 representatives in all secondary schools shall be
done during the first quarter of School Year 2024 – 2025. A separate Division
Memorandum shall be issued for this matter.
After the evaluation, the official list of candidates shall be posted in visible places
in schools or be disseminated in accessible platforms as determined by the LG
COMEA.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Campaign
DEPARTMENT OF EDUCATION
Campaign Period
Unless otherwise fixed in special cases by the LG COMEA, the campaign period
shall cover five (5) school days beginning from the announcement of official list
of candidates and ending immediately a day before the election, if such is not
possible to be carried out, the campaign period may be extended to a period not
more than eight (8) school days.
Modes of the Election Campaign
Schools shall adopt the modality that is applicable to their context.
a. For in-person campaigns, all candidates from a political party may engage in a classroom
campaign with a maximum of ten (10) minutes, and a maximum of three (3) minutes for
independent candidates.
b. For virtual campaigns, the Commissioner on Electoral Board/Electoral Board Committee
shall regulate any social media platform agreed upon by the LG COMEA.
c. For the combination of in-person and virtual campaigns, the Commissioner on Electoral
Board/Electoral Board Committee shall regulate both modalities.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Campaign
DEPARTMENT OF EDUCATION
Campaigns shall only be allowed during the prescribed period set by the LG
COMEA and done in such a manner that there is no disruption of the learning
process and other school functions.
All campaign materials must be regulated and approved by the LG COMEA prior
to posting, dissemination, and publication.
Campaign materials shall only be posted in visible places in schools or accessible
platforms as determined by the LG COMEA. Candidates shall also be responsible
for the clean up of the said materials.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election
DEPARTMENT OF Proper
EDUCATION
The LG COMEA shall determine the number of polling precincts for the voters and
shall be opened within the school hours with no noon break.
Voters are only allowed to vote once. Voters can bring a list of candidates to vote
for but are not allowed to discuss or influence other voters inside the precinct.
Each political party or independent candidate is allowed to have one (1) poll
watcher in each polling precinct. Poll watchers shall secure an Appointment Form
and present it to the LG COMEA during elections.
Voters shall present a School ID, or any alternative school document as
determined by the LG COMEA to the Electoral Board Committee as a requisite to
vote.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election
DEPARTMENT OF Proper
EDUCATION
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election
DEPARTMENT OF Proper
EDUCATION
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election
DEPARTMENT OF Proper
EDUCATION
The LG COMEA shall ensure that all polling precincts have the following:
a. an area that can accommodate voters
b. readily accessible equipment and materials
c. displayed list of candidates
d. a master list of voters
In case a voter violates the rules and regulations set by the LG COMEA, his/her
vote will be nullified.
The Commissioner on Electoral Board/Electoral Board Committee shall prepare
the ballots which shall contain voting instructions, a list of candidates, space for
the voter’s thumb mark and/or signature for manual elections, and electronic
identity verification for digital elections.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election
DEPARTMENT OF Proper
EDUCATION
For manual elections, the ballots in the polling precincts shall remain only under
the supervision of the Commissioner on Electoral Board/Electoral Board
Committee until the casting of the votes is finished.
For transparency purposes, the Chief Commissioner may issue an official
statement regarding the status of the polls.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Tabulation and Canvassing
DEPARTMENT OF EDUCATION of Votes
The Commissioner on Electoral Board/Electoral Board Committee shall tabulate
the votes using the Election Tabulation Form in the following manner:
a. ballot-by-ballot for manual elections
b. utilization of authorized equipment, programs, or platforms for digital
elections
c. combination of the two preceding methods in hybrid elections
The Commissioner on Screening and Validation/Screening and Validation
Committee shall canvass the tabulated votes using the Election Canvass Form.
In case of tie, a toss coin, draw lots, or other similar methods agreed upon by all
concerned candidates shall be done and facilitated by the Chief Commissioner.
The canvassed results shall be reflected on the Registry of Elected Officers and
be endorsed by the Commissioner on Screening and Validation/Screening and
Validation Committee and to be approved by the Chief Commissioner.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Tabulation and Canvassing
DEPARTMENT OF EDUCATION of Votes
Official results shall be posted in strategic places in schools or be disseminated in
accessible platforms as determined by the LG COMEA.
For transparency purposes, photocopies of the duly signed canvassed results
may be provided by the LG COMEA to the requesting poll watcher of the political
party or independent candidate.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Proclamation and
DEPARTMENT Oath of Office
OF EDUCATION
The LG COMEA shall proclaim the new set of officers after the Registry of Elected
Officers has been approved.
The LG COMEA shall proclaim the new set of officers as witnessed by all learners
in ascending order of positions, thus Grade Level Representatives first, then
Protocol Officer, followed by the Public Information Officer, until the President is
proclaimed.
Oath Taking of the new set of Learner Government officers shall take place within
school premises during a general assembly of learners as scheduled by the LG
COMEA and may also be done through an online platform or livestream as
approved.
A newly elected Learner Government officer with special needs may request
assistance from the LG COMEA before the oathtaking.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Proclamation and
DEPARTMENT Oath of Office
OF EDUCATION
The Chief Commissioner or any authorized representative shall lead the
oathtaking of the new set of elected Learner Government officers using the Oath
of Office.
Subsequently for the in-person oathtaking, the newly elected Learner
Government officers shall sign their oath using a blue wet ink and submit a
duplicate copy thereof to the Commissioner on Screening and
Validation/Screening and Validation Committee.
In case of virtual Oath Taking Ceremony, the newly elected Learner Government
officers shall submit an electronic copy of their oath affixed with their
signature using a blue wet ink in portable document format (PDF) through email
addressed to the Commissioner on Screening and Validation/Screening and
Validation Committee within three (3) school days.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Complaints
DEPARTMENTand Disputes
OF EDUCATION
The Commissioner on Grievance shall accommodate with utmost confidentiality
all complaints, whether anonymous or with identified complainant, and disputes
regarding learner government elections and appointments starting from the
release of the official list of the candidates, during the campaign period and
election proper.
Any learner or political party who has the knowledge on the alleged violation or
offense, as described or defined in the article on Offenses and Sanctions, shall fill
out the Grievance Form, as assisted by any member of the Grievance
Committee, whether anonymously or with his/her name, and submit it to the
Commissioner on Grievance. However, verbal complaints shall not be
entertained.
Upon receipt of the accomplished Grievance Form, the Commissioner on
Grievance must inform the respondent about the complaint through the
Communication for Respondent, copy furnished the class adviser, legal guardian
or parent. Upon receipt of the letter, the respondent shall provide a written
explanation regarding the complaint within 48 hours. However,
S C H O O LifS the
DIVcomplaint
ISION OF
Q U E Z Ohas
N Pbeen
R O V Isubmitted
NCE on the last school day of the week, the meeting must be
Complaints
DEPARTMENTand Disputes
OF EDUCATION
Whether the Commissioner on Grievance found the respondent/s guilty or not
guilty, the attention of the complainant/s, the respondent/s, and their
parents/legal guardians shall be immediately called.
Note: The Commissioner on Grievance shall convene separately the
complainant/s and the respondent/s together with their respective parents or
legal guardians and class advisers to discuss the findings, final verdict, and the
corresponding sanctions or penalties if found guilty.
For recordkeeping purposes, the Commissioner on Grievance shall endorse all
documents related to the filed complaints to the Commissioner on Screening and
Validation. Confidentiality must be strictly observed.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Offenses and
DEPARTMENT Sanctions
OF EDUCATION
The offenses considered in this code are as follows, but not limited to:
a. Any candidate who, directly or indirectly, gives, offers, or makes promises involving money or other
valuables with the intention of convincing someone to vote in favor of the said candidate or his/her
party; or opposes his/her opponent and/or the other party in elections; or to cause to abstain from
voting, or to oppose a candidate during a convention or other similar political party selection
processes
b. Any candidate who directly or indirectly, intimidates, threatens, or commits act of violence against
another candidate or causes harm, punishment, loss, or disadvantage
c. Any candidate who engages in any form of vote-soliciting or propaganda activity for or against any
candidate or political party on the day of the elections
d. Any candidate or political party who directly impersonates a candidate or political party shall be
considered an election violation and lead to disqualification
e. Any candidate or political party who removes, destroys, or slanders campaign materials of any
candidate and/or political party
f. Any candidate who discusses or influences other voters inside the precinct/s is strictly prohibited
SCHOOLS DIVISION OF
QUEZON PROVINCE
Offenses and
DEPARTMENT Sanctions
OF EDUCATION
The Commissioner on Grievance shall discuss and determine what the
appropriate sanction is needed to be imposed based on the offenses described in
Section 1 of this Article and on the gravity of the offense committed by the
respondent.
The following are the possible sanctions:
a. Verbal Warning
b. Reprimand through Writing
c. Disqualification
Other offenses defined on the school localized child protection policy (CPC) that
may occur during the elections are subject to investigation for sanction by the
Grievance Committee.
SCHOOLS DIVISION OF
QUEZON PROVINCE
Election DEPARTMENT
Paraphernalia
OF EDUCATION 2024
[Link]
SCHOOLS DIVISION OF
QUEZON PROVINCE
End of Presentation
DEPARTMENT OF EDUCATION
Thank you!
SCHOOLS DIVISION OF
QUEZON PROVINCE