EMPLOYMENT RELATED
LETTERS
Radhika Mahajan
Employment Related Letters
• Application Letters
• Interview Letters
• Letters of
Appointment
• Transfer Letters
• Promotion Letters
• Resignation Letters
Guidelines for Writing Job
Application Letters
• Personalize your letter for that company.
• Know the job ad and respond specifically
to what is in it.
• Avoid an excessive use of the first-person
pronoun.
• Focus on how your skill sets match what
the company is looking for.
Guidelines for Writing Job
Application Letters (cont.)
• Focus on the company—the “you” in your
letter.
• Never have someone else write your
letter.
• Keep your letter to one page but sell
yourself.
• Be specific.
• Refer to your resume and your portfolio.
Guidelines for Writing Job
Application Letters (cont.)
• Use high-quality-stationery and envelopes.
• Address a specific person in your letter
and spell that person’s name correctly.
• Ask for the interview. Don’t be timid.
• Edit and proofread! Your letter and resume
should be error-free.
INTERVIEW LETTERS
• Date , time and place of the interview
• The name of the authority before whom
the candidate has to appear.
• Advice to bring certificate and testimonials.
• Information as to whether the candidate is
entitled to any T.A or D.A
LETTER OF APPOINTMENT
• Inform of the appointment with words of
congratulations.
• The post for which appointment is done
• Name of the official to report to.
• Whether the appointment is permanent or
temporary
• The salary scale for the job, allowance and
other benefits.
• Nature of duties
CONFIRMATION LETTER
New appointments are made on probation
for a period of one or two years. During
the probation the job performance of the
employees is monitored carefully, in case
the performance is found satisfactory the
services are confirmed . Otherwise , the
services are terminated with a proper
notice to the employee. On confirmation
the employee becomes entitles to
provident fund and other benefits.
TRANSFER LETTER
A company may have to transfer some of its
employees from one factory/ office or
branch to another.
Sometimes an employee himself or herself
requests a transfer due to personal or
family reasons.
PROMOTION LETTERS
Promotion means movement of an
employee to a higher job leading to
increase in pay, power and status.
Therefore , a letter of promotion is a good
news letter.
[Link] the news with words of
congratulations.
[Link] the new post and the new salary
scale.
[Link] the date from which promotion will
begin.