EVENTS
MANAGEMENT
SERVICES NC III
LEADERSHIP
SEMINAR
NAME: VHORYZ SANTOS
II. COMPANY PROFILE
BACKGROUND: D.S EVENTS PLANNING
“MAKE YOUR OCCASIONS MEMORABLE”
COMPANY NAME: D.S EVENTS PLANNING
LOCATION: ZONE 5, SUMACAB ESTE, CABANATUAN CITY
CONTACTS: 09060314977
FACEBOOK AND INSTAGRAM PAGE: @DS EVENTS PLANNING
EMAIL: dseventsplanning@[Link]
DS EVENTS PLANNING started to caters special occasions last April 20, 2021,
We started to make a special occasions like Birthdays, Weddings, Seminars ,
and more occasions to make your events unique and memorable!
III. LETTER OF INTENT
Mr. Arcies Estanislao
Zone 6, Bagong Flores, Lupao,
Nueva Ecija
Dear Mr. Estanislao,
Greetings!
We are overwhelmed for choosing D.S. Events Planning to be part of your special Occasion.
This letter is top inform you that our company. D.S. EVENTS PLANNING, intent to submit a
proposal for the seminar “ Leadership Seminar” . We D.S Events Planning make sure to assured
and promise a memorable and stress- free experience for the seminar what you want.
For further information don’t hesitate to reach us via email at dseventsplanning@[Link] or
through messages or call us at 09060314977. alternatively, you can arrange a personal meeting
with us in our office located at Zone 5, Sumacab Este, Cabanatuan City.
Thank you!
Sincerely yours,
Vhoryz Santos
OWNER
IV. EVENT BRIEF
CONTACT COORDINATIOR: Company Owner: Vhoryz Santos
Company Name: D.S. Events Planning
Contact #: 09060314977
EVENT Leadership Seminar
DATE Friday, May 31, 2024
THEME White and Red
PURPOSE OF EVENT To know and to have a idea about Leadership
VENUE Versailles Palace, Las Pinas, Metro Manila
ALTERNATIVE VENUE 1588 Benitez Place Event Center
TIME 8:00 AM to 4:00 PM
GUEST 200 attendees
BUDGET 1 Million Pesos
V. EVENT BUDGET
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
EVENT VENUE: • Use of basic PA • 200 P 60,000
Versailles Palace, Las • Table and Chairs
Pinas, Metro Manila • Stage
• Utilities and internet
• Comfort rooms
• Allowance of 1 hour
of ingress and
egress
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Kate's Catering & Services AM SNACK
• Clubhouse Bacon P 300 per Pc x 200
AM SNACKS Sandwich • 200 pcs
•
= P60,000
LUNCH Potato Fries with dip
PM SNACK • One round Lemonade
LUNCH
• Rice
• Buttered Mixed
Vegetable
• Beef Broccoli
• Pork Belly with Cherry
BBQ Sauce • Good for 200 pax P 1,500 per plate x 200
• Cordon Bleu with = P230,000
White Sauce
• Seafood Stir Fried
Noodles
• Mango Tapioca
• One round Four
Season Drink
PM SNACK
• Chicken Alfredo P300 per Pc x 200 =
• Special Garlic Bread • 200 pcs
• One Round Red Iced
P60,000
Tea
P350,000
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Events by Alice •Table linen • 20 • P40,000
•Chairs linen • 200
•Venue styling
•Speakers •4
•Back up speakers •4
•Microphones •4
•Stage light s •4
•Mini lights •4
•Operator •2
Emcee Karen •Emcee •1 • P10,000
Mr. Jef Menguin •Guest Speaker •1 • P80,000
Invitation and souvenirs •Invitation Print Layout • 200 • P2000
by Okiparty •Tarpaulin • 1 *5x6 • P500
•Certificate with frame •2 • P500
Villalon Florist •Flowers • P10,000
Jam souvenirs and • Tumbler • 200 • P300 per pc x 200
Giveaways =P60,000
•Card\cash Holder • 200 • P175 per pc x 200 =
P35,000
•Wine as token •1 • P2000
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Rey San Photography •Unlimited shots
•Photographers •2
•Videographers •2 • P50,000
•Flash drive •1
•Soft copy of pictures
Contingency Fund • 15% • P150,000
Professional Fee • 15% • P150,000
• P 1 MILLION PESOS
VI. PROGRAM FLOW
MORNING SCHEDULE
ACTIVITIES TIME\DURATION INCHARGE
Registration 8:00 AM - 9:00 AM Staff
Invocation 9:00 AM – 9:05 AM Member of Association
Opening Remarks 9:05 AM – 9:10 AM Director of Association
Introduction of the 9:10 AM – 9:15 AM Emcee
guest speaker
Leadership Training 9:15 AM – 11:30 AM Guest speaker ( Sir.
Seminar Jef Menguin)
Open Forum 11:30 AM – 11:45 AM Attendees
Awarding of certificate| 11:45 AM – 11: 55 AM Guest speakers
Photo Opportunity Director of the
Association
Closing Remarks 11:55 AM – 12:00 PM Emcee
LUNCH 12:00PM – 01:00 PM LUNCH
VI. PROGRAM FLOW
AFTERNOON SCHEDULE
ACTIVITIES TIME\DURATIONS INCHARGE
Opening Remarks 1:00PM – 1:05 PM Emcee
Introduction of the 1:05PM – 1:10PM Emcee
Guest Speaker
“How to become a 1:10PM – 3:30PM Guest speaker (Sir. Jef
Good Leader” Menguin)
Open Forum 3:30PM – 3:40PM Attendees
Awarding of certificate| 3:40PM – 3:50PM Guest speaker
Photo Opportunity Director of the
Association
Closing Remarks 3:50PM – 4:00PM Emcee
End of Program
VII. FLOOR PLAN
Light/Sound
operator
FIRST AID
EXIT
FIRE
STAGE
KIT
SPK SPK
R R
EXTINGUISHER
FIRE
BOARD OF
DIRECTORS
10
PAX
SPK SPK
R R
BUFFET AREA\TABLE COMFORT COMFORT
ENTRANCE\ EXIT
ROOM ROOM
VIII. RISK MANAGEMENT
Technical Problem • There will be a assigned skill
technician for quick troubleshooting.
Food Poisoning • A first aid are always prepared. Have
coordination with nearest Hospitals
Fire & Earthquake • Implement emergency evacuation
protocols and collaboration with local
authorities or DRMM and fire station
Medical Health emergency • Emergency contact number and hotline
and first aid kit
Unpredictable Weather Condition • Place substitution for the event