EVENTS MANAGEMENT
SERVICES NC III
TECHNETIC’S 2 DAY CONFERENCE
NAME: VHORYZ SANTOS
II. COMPANY PROFILE
D.S. EVENTS PLANNING
“MAKE YOUR OCCASIONS MEMORABLE”
BACKGROUND:
COMPANY NAME: SANTOS EVENTS PLANNING
LOCATION: ZONE 5, SUMACAB ESTE, CABANATUAN CITY
CONTACTS: 09060314977
FACEBOOK AND INSTAGRAM PAGE: @DS EVENTS PLANNING
EMAIL: santoseventsplanning@[Link]
SANTOS EVENTS PLANNING started to caters special occasions last
April 20, 2021, We started to make a special occasions like
Birthdays, Weddings, Seminars , and more occasions to make your
events unique and memorable!
III. LETTER OF INTENT
Ms. Angelica Buenaventura
Blk2, lot 8, Pasig, Metro
Manila
Dear Ms. Buenaventura
Greetings!
We are overwhelmed for choosing SANTOS Events Planning to be part of your special
Occasion.
This letter is top inform you that our company. SANTOS EVENTS PLANNING, intent to
submit a proposal for the “TECHNETIC’S 2 DAY CONFERENCE”. We D.S Events Planning
make sure to assured and promise a memorable and stress- free experience for the
conference what you want.
For further information don’t hesitate to reach us via email at santos
eventsplanning@[Link] or through messages or call us at 09060314977. alternatively,
you can arrange a personal meeting with us in our office located at Zone 5, Sumacab Este,
Cabanatuan City.
Thank you!
Sincerely yours,
VHORYZ SANTOS
OWNER
IV. EVENT BRIEF
CONTACT COORDINATIOR: Company Owner: VHORYZ SANTOS
Company Name: SANTOS Events
Planning
Contact #: 09211235693
EVENT TECHNETIC’S 2 DAY CONFERENCE
DATE June, 7, 2024 (Friday)
THEME White, Black and Blue
PURPOSE OF EVENT To bring together people with common
interests and discuss issues and ideas
relating to a specific topic.
VENUE Versailles Palace, Las Pinas, Metro Manila
ALTERNATIVE VENUE 1588 Benitez Place Event Center
TIME 8:00 AM - 6:00 PM (Day 1)
8:00 AM - 5:00 PM (Day 2)
GUEST 200 attendees
BUDGET 1 Million Pesos
V. EVENT BUDGET
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
EVENT VENUE: • Use of basic PA • 200 P 60,000 for 2 days
Versailles Palace, Las • Table and Chairs
Pinas, Metro Manila • Stage
• Utilities and
internet
• Comfort rooms
• Allowance of 1
hour of ingress
and egress
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Kate's Catering & AM SNACK
Services • Clubhouse Bacon Package
Sandwich • good for 200 pax
AM SNACKS • Potato Fries with
LUNCH dip
PM SNACK • One round
Lemonade
LUNCH
• Rice
• Buttered Mixed
Vegetable • Good for 200 pax
• Beef Broccoli
• Pork Belly with
Cherry BBQ Sauce
• Cordon Bleu with
White Sauce
• Seafood Stir Fried
Noodles
• Mango Tapioca
• One round Four
Season Drink
• good for 00 pax
PM SNACK
• Chicken Alfredo
• Special Garlic
Bread
• One Round Red
Iced Tea
P175,000
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Kate's Catering & AM SNACK
Services • French toast bread •Good for 200 pax Package
• Coffee or Tea
AM SNACKS
LUNCH LUNCH
PM SNACK • Rice
• Creamy veggies
• Cheesy Menudo
• Shrimp tempura
with special sauce
• Fish fillet with • Good for 200 pax
White Sauce
• Special pancit
• Coffee jelly
• One round
cucumber and
lemon juice
PM SNACK • good for 200 pax
• Creamy Carbonara
• Special Garlic
Bread
• One round blue
lemonade
P175,000
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Events by Alice •Table linen • 20 • P40,000
•Chairs linen • 200
•Venue styling
•Speakers • 4
•Back up speakers • 4
•Microphones • 4
•Stage lights • 4
•Mini lights • 4
•Operator • 2
Emcee Karen •Emcee\host • 1 • P10,000
Mr. Albert Lopez •Guest Speaker • 5 • P82,000
Ms. Sandy Gutierrez ( P16,400 each)
Mr. Jayson Guano
Mr. Jaycee Ponce
Mr. Billy Santos
Invitation and •Invitation Print Layout • 200 • P2000
souvenirs by Okiparty •Tarpaulin • 1 *5x6 • P500
•Certificate with frame • 2 • P500
Villalon Florist •Flowers • P10,000
Jam souvenirs and • Tumbler • 200 • P300 per pc x 200
Giveaways =P60,000
•Card\cash Holder • 200 • P175 per pc x 200 =
P35,000
SUPPLIER AND INCLUSIONS QUANTITY AMOUNT
SERVICES
Rey San Photography •Unlimited shots
•Photographers • 2
•Videographers • 2 • P50,000
•Flash drive • 1
•Soft copy of pictures
Contingency Fund • 15% • P150,000
Professional Fee • 15% • P150,000
• P 1 MILLION
PESOS
VI. PROGRAM FLOW
DAY 1:
Morning
Schedule:
ACTIVITIES TIME/DURATIONS INCHARGE
Registration 8:00 AM – 8:30 AM Staffs
Opening Remarks 8:30 AM - 9:00 AM Emcee\Host
Guest keynote 9:00 AM – 10:00 Am Mr. Albert Lopez
Break 10:00 AM – 10:15 AM Break
Session 1 (Data Collection 10:15 AM – 11:15 AM Ms. Sandy Gutierrez
Systems)
Session 2 (Multi-mode survey 11:15 AM – 12:15 PM Mr. Jayson Guano
Systems)
Lunch 12:15 PM – 1:15 PM Lunch
DAY 1:
Afternoon
Schedule:
ACTIVITIES TIME/DURATIONS INCHARGE
Session 3 (Automated 1:15 PM – 2:15 PM Ms. Sandy Gutierrez
Questionnaire Development)
Session 4 (international Data 2:15 PM – 3:15 PM Mr. Jayson Guano
Collection)
Break 3:15 PM – 3:30 PM Break
Breakout Session 3:30 PM – 4:30 PM Emcee\Host, Guests, Guest
Speakers.
Awarding of Certificates for 4:30 PM – 5:00 PM Emcee\Host, Guest Speakers
Guest Speakers
Closing Remarks 5:00 PM – 5:15 PM Emcee\Host
Reception 5:15 PM – 6:00 PM Reception
END OF PROGRAM
DAY 2:
Morning Schedule:
ACTIVITIES TIME/DURATIONS INCHARGE
Registration 8:00 AM – 8:30 AM Staffs
Opening Remarks 8:30 AM - 9:00 AM Emcee\Host
Guest keynote 9:00 AM – 10:00 Am Mr. Albert Lopez
Break 10:00 AM – 10:15 AM Break
Session 1 (Data 10:15 AM – 11:15 AM Mr. Jaycee Ponce
Management)
Session 2 (Data Visualization 11:15 AM – 12:15 PM Mr. Billy Santos
and Reporting)
Lunch 12:15 PM – 1:15 PM Lunch
DAY 2:
Afternoon Schedule:
ACTIVITIES TIME/DURATIONS INCHARGE
Session 3 (Data Security) 1:15 PM – 2:15 PM Mr. Jaycee Ponce
Break 2:15 PM –2:30 PM Break
Breakout Session 2:30 PM – 3:30 PM Emcee\Host, Guests, Guest
Speakers.
Awarding of Certificates for 3:30 PM – 4:00 PM Emcee\Host, Guest speakers
the Guest Speakers
Closing Remarks 4:00 PM – 4:15 PM Emcee\Host
Reception 4:15 PM – 5:00 PM Reception
END OF PROGRAM
VII. FLOOR PLAN
Light/Sound
operator FIRS
T
AID
FIRE
EXIT STAGE
SPK SPK
R FLOWERS FLOWERS R
FIRE
ESTIN
GUISH
BOARD OF
ER
DIRECTORS
10
PAX
SPK SPK
R R
FLOWERS
FLOWERS
BUFFET AREA\TABLE/
COMFORT COMFORT
COFFEE TABLE ENTRANCE\ EXIT
ROOM ROOM
VIII. RISK MANAGEMENT
Technical Problem • There will be a assigned skill
technician for quick troubleshooting.
Food Poisoning • A first aid are always prepared. Have
coordination with nearest Hospitals
Fire & Earthquake • Implement emergency evacuation
protocols and collaboration with local
authorities or DRMM and fire station
Medical Health emergency • Emergency contact number and hotline
and first aid kit
Unpredictable Weather Condition • Place substitution for the event