DR.
MONICA KHANNA
• Time management is the process of organizing
and planning how to divide your time between
specific activities.
• Good time management enables you to work
smarter – not harder – so that you get more done
in less time, even when time is tight and
pressures are high.
• Failing to manage your time damages your
effectiveness and causes stress.
Winners of the world are doers.
Winners take control of their time while
whiners allow their time to be controlled by
everyone and everything imaginable.
• Time is worth more than money.
• If you lose money, you can always earn
more, but if you don’t make the most of
your time, you don’t get a second chance.
• Treat time like money. Be very conscious of
where it is spent, and take action before you
pay a heavy price.
• Greater productivity and efficiency.
• A better professional reputation.
• Less stress.
• Increased opportunities for advancement.
• Greater opportunities to achieve important life
and career goals.
Missed deadlines.
Inefficient work flow.
Poor work quality.
A poor professional reputation and a stalled
career.
Higher stress levels.
Lack of priorities
Attempting too much
work within a short span
of time
Telephone
Television
Drop in friends
Inability to say “no”
Procrastination
• Procrastination is the biggest hurdle to time
management.
• Procrastination means putting things off.
• Time is limited; so do not procrastinate
unnecessarily. Earl of Chesterfield said, “Never
put off till tomorrow what you can do today”.
• If you delay in working on a brilliant idea, you
will lose your enthusiasm after some time.
We generally procrastinate because:
We don’t know where to begin
We feel we don’t have the right skills
We don’t understand the urgency of the task
We wait for the right ‘mood’ or ‘time’ to
begin the task
We have poor decision-making or
organization skills
We have fear of failure
We don’t like the task
• Be honest with yourself and recognize that
you are procrastinating.
• Analyze why you are procrastinating, and
whether it is because you find the task
unpleasant or difficult.
• Get over it, and motivate yourself to begin:
- Tempt yourself with a reward
- Ask someone else to check on you
- Identify the unpleasant
consequences of not doing the task
Draw an action plan or a ‘To Do’ list of the
things you need to do.
Make a calendar, and keep it in a place
where it is easily visible.
Base your list of things to do on priorities,
importance and urgency.
“First things first” is the essence of good
time management.
First do whatever is going to do you the most
good by being completed earliest, and do last
what will cause the least loss by being
delayed.
If the task involves some creativity, do it
when you are most energetic, and if it is a
boring task, do it when you are least
energetic.
Do not leave everything for the last minute.
An unfinished task is a burden on the mind.
Be sensitive to the needs of
others. Their time is as valuable as
yours.
Learn to be assertive and say ‘no’
to people who divert your
attention from the task you have
to complete.
Take help from others, but don’t
get others to do your work for
you.
Make your daily time table to analyze how you
utilize your time.
Make a list of things you have to do on a
regular basis.
Make a list of possible distractions and how
to avoid them.
Make a new time table showing how you can
effectively use your time.
Personal Technology – Keep your phone aside
when you are trying to concentrate on a task.
Manage emails – trash the unimportant ones,
and take actions on important mails.
Social media – track the amount of time spent
on social media in a day, and monitor it.
Browsing – avoid unnecessary browsing on
the internet. Use it productively for important
information.
• Phone calls – avoid the urge to answer each
phone call. Reply with quick text messages.
• Work environment – find yourself a quiet spot
if you are getting distracted by the sounds in
the work environment.
• Visitors – politely keep away visitors who take
up a lot of your time. Remove extra chairs from
your desk to convey your message.
• You – take care of your own health by sleeping
enough and drinking water to avoid
dehydration.
• Understand what you can realistically achieve
with your time.
• Make sure you have enough time for essential
tasks.
• Add contingency time for "the unexpected."
• Avoid taking on more than you can handle.
• Work steadily toward your personal and
career goals.
• Have enough time for family and friends,
exercise and hobbies.
• Achieve a good work-life balance.
• Identify the time you have available.
• Block in the essential tasks you must carry out to
succeed in your job.
• Schedule high-priority urgent tasks.
• Block in appropriate contingency time to handle
unpredictable events and interruptions.
• Schedule the activities that address your
priorities and personal goals in the time that
remains.
• Analyze your activities to identify tasks that can
be delegated, outsourced or cut altogether.
• Do 10 squats each (5 points)
• Create something for the instructor to wear, such as a hat or tie (10
points)
• Find out something unique about each person on the team (5 points)
• Sing a song together (15 points)
• Make 3 paper airplanes and throw them from one end of the room to
another (5 points)
• Get everyone in the room to sign a single piece of paper (5 points)
• Count the number of pets owned by your group (5 points)
• Assign a nickname to each member of the team (5 points)
• Create name cards for each team member (5 points)
• Make a tower out of the materials owned by your group (10 points)
• Convince a member of another team to join you (10 points)
• Name your team and come up with a slogan for the team (10 points)