Scribd
Upload
61 views10 pages

Composing Professional Correspondence

This document provides information on composing various types of professional correspondence, including resumes, application letters, business letters, memorandums, and emails. It discusses the key components and formats for each type of correspondence. Resumes highlight education and experience for prospective employers. Application letters introduce applicants to employers and demonstrate interest and qualifications. Business letters follow block or modified block formats for external communication between companies. Memorandums are for internal communication and include headings for to, from, date, and subject. Business emails maintain a professional tone but have no required format.

Uploaded by

Azusa Futaro
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
61 views10 pages

Composing Professional Correspondence

This document provides information on composing various types of professional correspondence, including resumes, application letters, business letters, memorandums, and emails. It discusses the key components and formats for each type of correspondence. Resumes highlight education and experience for prospective employers. Application letters introduce applicants to employers and demonstrate interest and qualifications. Business letters follow block or modified block formats for external communication between companies. Memorandums are for internal communication and include headings for to, from, date, and subject. Business emails maintain a professional tone but have no required format.

Uploaded by

Azusa Futaro
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

READING AND WRITING SKILLS

MODULE 9 – QUARTER 4

COMPOSING
PROFESSIONAL
CORRESPONDENCE
LESSON 1:

Composing a
Resume
RESUME is a concise document that
highlights your education, work experiences, and other
qualifications such as your skills and strengths. These
are information or qualification that your future employer
might look for in the job that you are applying for. A
resume is usually an enclosure to an application or cover
letter so it is recommended that you prepare the resume
first since the information that you include there will be
the basis of your letter.
LESSON 2:
Writing Application Letter

COLLEGE ADMISSION LETTER is also known as the “letter of intent”. It


is a brief discussion of your intention to be admitted in a specific course in
college.

EMPLOYMENT APPLICATION LETTER is widely known as “cover


letter”. It is used to introduce yourself to a prospective employer. You write
this to demonstrate interest in the company, sell your services and
qualification in written form, and show that you are fit for a job position. It is
usually submitted with a resume.
3 LETTER FORMATS:

1. BLOCK FORMAT – it is the most common business letter


which means that all parts of the letter are aligned to the left.
2. MODIFIED BLOCK FORMAT – the heading, date,
complimentary close, and signature are placed slightly to the
right of the center of the paper.
3. SEMI-BLOCK – it is the least used format which is similar with
modified block except that the paragraph of the body are
intended.
PARTS OF AN APPLICATION LETTER
HEADING
- It is the sender’s mailing address.

DATE
- The date when the letter was written.

INSIDE ADDRESS
- receiver’s name, job title, and address.

SALUTATION
- Usually begins with “DEAR” and use colon ( : )at the end.

BODY
- Consists of the opening, middle and closing paragraphs.

COMPLIMENTARY CLOSE
- A polite way of ending your letter; end with a comma ( , ).

SIGNATURE
- The complete name and signature of the sender.
LESSON 3:
VARIOUS FORMS OF OFFICE
CORRESPONDENCE
OFFICE CORRESPONDENCE or BUSINESS
CORRESPONDENCE is a written interchange of internal
(communication between company departments) and
external communication (communication between a
company to another firm) to assist the flow the business
processes.

BUSINESS LETTER is the traditional way o communicating


information from one company to another or used in
external correspondence. The format either be full block,
modified block, and semi block. Various type of letters are
sales letter, order letter, complaint letter, inquiry letter,
adjustment letter, acknowledgement letter, follow-up letter,
cover letter, letter of recommendation and letter of
resignation.
Additionally, BUSINESS MOMERANDUM or memo is a written a
communication strictly between the company’s offices to another, or
used in internal correspondence. A MEMO has its title line and
series number. Employees tend to read the memorandum if the title
line is related to their job description. Memos are also used to
implement internal guidelines or procedures that employees must
follow.

REMINDERS IN COMPLETING THE PARTS OF MEMORANDUM:


Heading – this segment follows this general format:
 TO: (Identify the recipient/s)
 FROM: ( Your name)
 DATE: (Complete and current dates)
 SUBJECT: ( What the memo is all about)
BODY – basically, the body of the memo has two parts: the
purpose statement and the explanation. It is usually presented in
single-spaced paragraphs with a line skipped between each
paragraph.
SPECIAL NOTATIONS- notation at the bottom of the
memo are used to indicate specific things to reader.
BUSINESS E-MAIL is an office
correspondence that can either be
internal or external. There is no
required format in writing e-mail
correspondence but it is expected
that the writer maintains a
professional tone. Note that the
header of the letter is written on the
blank fields including the ‘from’ and
to’ fields’. ‘From’ contains e-mail from
the sender while field ‘to’ contains the
e-mail of the recipient.
THANK YOU FOR
LISTENING!

You might also like