Aisect University

Hazaribag

A Presentation On Hostel
Management System

Name-: Jabir Husain

Roll No-: R19CA1CA0024

Guided By-: Sir Uday Ranjan 

 Table of Contents

Contents
Chapter I: Introduction
1.1 Introduction of Project
1.2 Current situation/Problem of the organization
1.3 Objective
1.4 Methodology Development Model
1.5 Tools and Technique
Chapter II: Task and Activities Performed
2.1 Problems
2.2 Existing System
2.3 Improvement
2.4 Coding
2.5 Screen Short
Chapter III: Discussion and Conclusion
3.1 Conclusion
 Chapter I: Introduction
[Link] of Project

Hostel Management System is a Software development for managing

various activities of the hostel. The Software help user in case of Hostel
Information, registration, room and Searching Hostel Account. Aim of the
Hostel Management System is to manage the records and make user
friendly Software. It helps admin to manage student records, Staff Records
and many more. Due to the increase in educational institution Hostel are
also increasing for the accommodation.
Hostel management System is online application developed for managing
various activities of the hostel. Deals with the problem on managing the
hostel and avoided the problem which occur when carried out manually.

[Link] situation/Problem of the organization

All the People who wants to book, see the rooms, wants some of the
details about hostel, its facilities and many more .The need to visit
themselves. If there is some mistake while recording the information that
will take long time to correct it. Sometime records may be destroyed .

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1.4 Objective

 Provide quick and efficient means for gathering the student information along with
their rooms, course, contact, check-in and check-out.
 Maintaining Employee Records.
 Secure all the data of the Hosteller

1.5 Methodology Development Model

The sequential phases in Waterfall model are −

Requirement Gathering and analysis − All possible requirements of the system to be developed are
captured in this phase and documented in a requirement specification document.

 System Design − The requirement specifications from first phase are studied in this phase and
the system design is prepared. This system design helps in specifying hardware and system
requirements and helps in defining the overall system architecture.

 Implementation − With inputs from the system design, the system is first developed in small
programs called units, which are integrated in the next phase. Each unit is developed and tested
for its functionality, which is referred to as Unit Testing.

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  Integration and Testing − All the units developed in the implementation phase are integrated
into a system after testing of each unit. Post integration the entire system is tested for any faults
and failures.

 Deployment of system − Once the functional and non-functional testing is done; the product is
deployed in the customer environment or released into the market.

 Maintenance − There are some issues which come up in the client environment. To fix those
issues, patches are released. Also to enhance the product some better versions are released.
Maintenance is done to deliver these changes in the customer environment.

1.6 Tools and Technique

a. Php

b. Xampp

c. Mysql yog

d. HTML

e. Bootstrap

f. Sublime text

g. Java Script

h. Css

Php
Hypertext Preprocessor (or simply PHP) is a server-side scripting language designed for Web
development, but also used as a general-purpose programming language. It was originally created
by Rasmus Lerdorf in 1994,] the PHP reference implementation is now produced by The PHP Group. PHP
originally stood for Personal Home Page,] but it now stands for the recursive acronym PHP: Hypertext
Preprocessor.
PHP code may be embedded into HTML code, or it can be used in combination with various web
template systems, web content management systems, and web frameworks. PHP code is usually
processed by a PHP interpreter implemented as a module in the web server or as a Common Gateway
Interface (CGI) executable. The web server combines the results of the interpreted and executed PHP
code, which may be any type of data, including images, with the generated web page. PHP code may

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also be executed with a command-line interface (CLI) and can be used to
implement standalone graphical applications.

Xampp

XAMPP is a free and open source cross-platform web server solution stack package developed by
Apache Friends, consisting mainly of the Apache HTTP Server, MariaDB database, and interpreters for
scripts written in the PHP and Perl programming languages. XAMPP stands for Cross-Platform (X),
Apache (A), MariaDB (M), PHP (P) and Perl (P). It is a simple, lightweight Apache distribution that makes
it extremely easy for developers to create a local web server for testing and deployment purposes.
Everything needed to set up a web server – server application (Apache), database (MariaDB), and
scripting language (PHP) – is included in an extractable file. XAMPP is also cross-platform, which
means it works equally well on Linux, Mac and Windows. Since most actual web server
deployments use the same components as XAMPP, it makes transitioning from a local test server to a
live server extremely easy as well.

Mysql yog

MySQL Workbench is a unified visual tool for database architects, developers, and DBAs. MySQL
Workbench provides data modeling, SQL development, and comprehensive administration tools for
server configuration, user administration, backup, and much more. MySQL Workbench is available on
Windows, Linux and Mac OS X.

HTML
Hypertext Markup Language (HTML) is the standard markup language for creating web pages and web
applications. With Cascading Style Sheets (CSS) and JavaScript, it forms a triad of cornerstone
technologies for the World Wide Web.[4]
Web browsers receive HTML documents from a web server or from local storage and render the
documents into multimedia web pages. HTML describes the structure of a web page semantically and
originally included cues for the appearance of the document.
HTML elements are the building blocks of HTML pages. With HTML constructs, images and other
objects such as interactive forms may be embedded into the rendered page. HTML provides a means to
create structured documents by denoting structural semantics for text such as headings, paragraphs,
lists, links, quotes and other items.

Bootstrap

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 Bootstrap is a free and open-source front-end framework for designing websites and web applications. It
contains HTML- and CSS-based design templates for typography, forms, buttons, navigation and other
interface components, as well as optional JavaScript extensions. Unlike many web frameworks, it concerns
itself with front-end development only.

Java Script
JavaScript often abbreviated as JS, is a high-level, interpreted programming language. It is a language
which is also characterized as dynamic, weakly typed, prototype-based and multi-paradigm.
Alongside HTML and CSS, JavaScript is one of the three core technologies of the World Wide
Web. JavaScript enables interactive web pages and thus is an essential part of web applications. The vast
majority of websites use it, and all major web browsers have a dedicated JavaScript engine to execute it.

Sublime Text
Sublime Text is a proprietary cross-platform source code editor with a Python application programming
interface (API). It natively supports many programming languages and markup languages, and functions
can be added by users with plugins, typically community-built and maintained under free-software licenses.

Css
Cascading Style Sheets (CSS) is a style sheet language used for describing the presentation of a document
written in a markup language like HTML. CSS is a cornerstone technology of the World Wide Web,
alongside HTML and JavaScript.
CSS is designed to enable the separation of presentation and content, including layout, colors,
and fonts. This separation can improve content accessibility, provide more flexibility and control in the
specification of presentation characteristics, enable multiple web pages to share formatting by specifying
the relevant CSS in a separate css file, and reduce complexity and repetition in the structural content.

1.7 Specification Requirement

External Interfaces
- This interface will be actual interface through which the user will communication with
the application and perform the desired tasks.

Admin login
I.D:
Role: Admin wishes to login to
the system 7

Precondition: Username and

Password
Success end Condition: Main option of screen display
Failed end Condition: User has entered incorrect Username and
Password or both

Edit

ID:
Precondition: User has successfully navigated to the
search result
Success end Condition: User has successfully made the
changes
Failed end Condition: No room details is available

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[Link] edit room records in the data base, first search the record you want to
edit then click on ‘+’ button.
[Link] the particulars of the room that you want to change and click on’
Save’ button.
Software Product Features

1Hostel management System Login

Information System
 Description
-The system will maintain the login
information of its user to enter in
to the software
 Validating Checks
-Administrator need to login the
unique id and password.
-Contact number should have
maximum 10 digits.
-All the details must be fill up.
-Email address should be in the
proper format.
 Sequencing information
-Login information should be filled before the user allowed to choose from the
option such as Details, Facilities, Room Details, and Booking.
 Error Handling
-If user doesn’t filled up validate information then the system display error
message for user and request to enter the validate information.
2.2.2Employee information System
 Description
-The system will maintain employee information including employee id, name,
Address, Contact, Working time and Salary.
 Validity Checks
-Employee Address should not be incorrect.
-Employee id cannot be NULL. 9

-Employee Salary cannot be NULL.

 Sequencing Information
 -If the employee NULL the id and Salary then the System display
error until the employee information are filled
Student Information
 Description
-The System will maintain the student details such as Parents name,
Contact number and department.
 Validity Check
-Student parent name and contact must be fill up. Student Department
should not be NULL.
 Sequencing information
-Student Information should be filled at the same time when the
registration information are been filled.
 Error Handling
-Validate information should be filled.
Performance required
 Security
-System should be Protected from unauthorized access Where the
validate Username and Password are required so no other can access.
 Maintainability
-System should be design in a maintain order. So it can be easily
modified.

Logical Database

Sno. Entity Attribute

1 Admin  Id
 First name
 Last name
 Email
 Contact
 Password
 Role
 Status

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2 Room  Room id
 Name
 Bed
 Status
 Description

3 Student  Student Id
 Student Name
 Parents Name
 Parents Contact
 Department
 year
 Room
 Status

4 User  User Id
 User name
 User password
 Email
 Contact
 Gender

[Link] Design
[Link] Model: A database model is a type of
data model that determines the logical
structure of a database and fundamentally
determines in which manner data can be
stored, organized and manipulated.

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Figure: Data flow

Level 0

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Figure:ER diagram

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Figure: Use case Diagram of Hostel Management System

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Figure: Use case Diagram of Hostel Management System

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Figure: Schema Diagram

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Figure: Sequence Diagram

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Figure: Flowchart of Hostel Management System

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Table 2:
Test Case

1
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 Chapter II: Task and
Activities Performed

1. Problems

 Data store on the Paper may be lost, Stolen or

destroyed due to natural calamity.
 Time consuming Process.
 Chances of Human error.
 Lack of Security.
 High Cost of Maintenance.
 Updating Process

2.2 Existing System

 Difficult to maintain or update records all the

records
 Time consuming.
 Inaccuracy data.
 Updating process

2.3 Improvement

 Reduce the cost maintenance.

 Make present Manual System more interactive,
Speedy and User Friendly.
 Provide Quick response.
 Avail Information When ever2 needed.
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 Highly Security.
 Easy to handle, Update and keep record.
 Backup data are easily generated.
2.4 Coding
[Link]
<?php

include'[Link]'; include'[Link]'; include

'[Link]';

include '[Link]'; include

'[Link]';

include '[Link]'; include

'[Link]';

[Link]

<?php define('SERVER','localhost');

define('DBUSER','root');
define('DBPASS',''); define('DBNAME', 'summerproject');

[Link]
<?php
$servername=SERVER;

$dbname=DBNAME; try { 21

$conn = new
PDO("mysql:host=$servername;dbname=$dbn
// set the PDO error mode to exception
$conn->setAttribute(PDO::ATTR_ERRMODE,
PDO::ERRMODE_EXCEPTION);

// echo "Database created successfully<br>";

}
catch(PDOException $e)
{
echo $sql . "<br>" . $e->getMessage();
}

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2.5 Screen Short

2.4.1 Admin index

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2.4.2 User Registration

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2.4.3 User Index

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 Chapter III: Discussion and
Conclusion

3.1 Conclusion

To conclude the description about the project : The project, developed

using PHP and MySQL is based on the requirement specification of the
user and the analysis of the existing system, with flexibility for future
enhancement. The expanded functionality of today’s software requires
an appropriate approach towards software development. This hostel
management software is designed for people who want to manage
various activities in the hostel. For the past few years the number of
educational institutions are increasing rapidly. Thereby the number of
hostels are also increasing for the accommodation of the students
studying in this institution. And hence there is a lot of strain on the
person who are running the hostel and software’s are not usually used in
this context. This particular project deals with the problems on
managing a hostel and avoids the problems which occur when carried
manually. Identification of the drawbacks of the existing system leads
to the designing of computerized system that will be compatible to the
existing system with the system which is more user friendly

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