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Seminar Program and Guidelines

The document outlines guidelines for organizing a seminar. It discusses activities that should be conducted before, during, and after a seminar. Before a seminar, organizers should decide on the seminar topic, secure funding, set the date and venue, invite speakers and participants, and prepare equipment and documents. During the seminar, organizers are responsible for room preparation, facilitating activities, providing meals, taking photos, and distributing documents. After the seminar, organizers should send thank you letters, reports, publish highlights, collect feedback, and evaluate the seminar.

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Diana Sophia Kan
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298 views35 pages

Seminar Program and Guidelines

The document outlines guidelines for organizing a seminar. It discusses activities that should be conducted before, during, and after a seminar. Before a seminar, organizers should decide on the seminar topic, secure funding, set the date and venue, invite speakers and participants, and prepare equipment and documents. During the seminar, organizers are responsible for room preparation, facilitating activities, providing meals, taking photos, and distributing documents. After the seminar, organizers should send thank you letters, reports, publish highlights, collect feedback, and evaluate the seminar.

Uploaded by

Diana Sophia Kan
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

SEE SAMPLE

SEMINAR PROGRAM
Program

 Registration (Secretary) & Seating


of Participants
 Call to Order by the Adviser
 Invocation by the Rapporteur
 Welcome & Opening Remarks by
the Moderator
 Acknowledge the Panelists
Program

 Introduction to the Speaker by the


Moderator
 Lecture Proper by the Speaker
 Open Forum by Moderator
 Closing Remarks by Rapportuer
 Adjournment by the Adviser
Ar. Victor Alinio
July 13, 2013 8:30-11:30am
 Registration (Secretary) & Seating of Participants
 Call to Order by the Adviser
 Invocation by the Rapporteur
 Welcome & Opening Remarks by the Moderator
 Introduction to the Speaker by the Ar. MCPS
 Lecture Proper by the Speaker
 Open Forum by Moderator
 Closing Remarks by Rapportuer
 Adjournment by the Adviser
 Moderator- Ms Osting
 Rapporteur- Mr Vergara
 Secretary/Registration – Ms Nepomuceno
 Laptop & Projector Operator – Mr Barut
 Sound Light System – Ms Tade
 Venue & Physical Arrangement – Mr Austria
 Programme – Ms Lantin
HW No.3: Program & Invitation
Due: August 30
 TITLE(s)
 ABSTRACT(s) by PARTNERS
Layout on short bond size
& References
Include space for NOTES
 SPEAKERS’
PROFILE
 PROGRAM Check spelling & grammar
One invitation for both (partners)
 Schedule & Venue
GENERAL

GRADING CRITERIA
FOR SEMINARS
1. ON TIME

 Required seminar materials are


completed ahead of time

 Preparation of handouts, etc..


2. CONCISE, ORGANIZED

 Presenters are organized


 Everyone involved knows what
to do
 Material is arranged &
presented systematically
3. ENTERTAINING

 Presentation is good
 Speaker enunciates clearly
 Speaker speaks so that everyone in
the room can hear him
 Employ a variety of media to
increase audience interest and
understanding
4. INFORMATIVE

 Introduction – audience easily


determines the background of
the speech
 Materials & Methods –
procedures are explained clearly
 Results – reported concisely
 Discussion – explains what
effect the results will have on
the question & on scientific
principles involved
 Conclusion – facts of paper are
explained
5. VENUE

 Seats
 Podium
 Equipment – LCD, screen,
speakers, pointer, etc...
 Backdrop
 Registration desk
6. ATTIRE

 Proper business attire

 Criteria for Rating AR500B Panelist [Link]


 Criteria for Rating AR500B Adviser's [Link]
HUMAN RESOURCES
FOR A SEMINAR
1. Chairman

 Preside at session
 Declare opening and closing of each meeting
 Ensure observance of rules
 Rules on point of order= call attention to
anything
 Control proceedings
 Maintain order
 Shall call the moderator to introduce the
resource speaker
2. Moderator

 Direct the discussion – theme


 Accord the right to speak
 Put question to the session for discussion=
acknowledge source of question
 Introduce speaker & identify topic to be
discussed= direct to the point (not using more
than 5 minutes
3. Rapporteur
 Prepare report & proceeding of session
 Relate paper to the theme & category of
stream= no verbatim reporting
 Evaluate questions with respect to repetitions,
proper groupings, similarity or relevance
 Collect questions
 Submit questions to the moderator in proper
sequence
 Read & present any resolution on the topic that
may arise
4. Panellists

 Experts
 Shall be given 3-5 minutes to express
opinions & present questions to the speaker
 Allowed to cross-question the speaker but
not more than twice
 A panellist shall not exceed 5 minutes on the
floor= they should not monopolize the
discussion
5. Participants

 Requested to register at the designated


meeting room at least 15 minutes before the
scheduled start of any session
 To take active participation in the discussion
during the open forum or workshop
 To take note of the different topics presented
 Prepare a paper stating personal position on
the streams presented
 Complete the required number of hours
6. Secretary

 Take charge of registration


 Insure compliance to registration,
attendance, recording & proceedings
 Lend support to presentation of papers if
required
 Lend over-all administrative support
7. Speaker
Arch. RENE LUIS MATA
SPEAKER
REGISTER ON-LINE
FEE: PHP50.00 snacks + certificates
GUIDELINES FOR ORGANIZERS
FOR A SEMINAR
I. Activities BEFORE a Seminar

1. Decision to organize a seminar, workshop…


2. Find source of funds & sponsors
3. Draft & approve the budget
4. Set the date of the seminar
5. Choose venue of seminar
6. Book the venue & accommodations for the
participants
7. Set criteria for selecting participants
8. Organize working committees
9. Prepare program of activities
10. Start inviting the speaker & participants
11. Send relevant documents
12. Prepare checklist of equipment needed
13. Send press releases
14. Call meetings of the working committees
II. Activities DURING a Seminar

1. Arrange tables & chairs for the seminar


2. Provide needed equipment in the seminar
room (venue)
3. Keep time of activities
4. Organize the snacks & meals
5. Take photographs – documentation
6. Distribute documents
7. Make formal and non-formal evaluation
8. Arrange for media coverage
9. Prepare & finalize report of the seminar
III. Activities AFTER a Seminar

1. Send letter of thanks


SEMINARS\Thank you Letter [Link]
2. Send report of seminar to those concerned
3. Publish some highlights of the seminar
4. Visit participants in their station
5. Collect desired data from participants
(feedback)
6. Organize evaluation meetings
7. Prepare disbursement reports

SEMINAR PROGRAM SEE SAMPLE
Program Registration (Secretary) & Seating of Participants Call to Order by the Adviser Invocation by the Rapporteur Wel
Program Introduction to the Speaker by the Moderator Lecture Proper by the Speaker Open Forum by Moderator Closing Remar
Ar. Victor Alinio July 13, 2013 8:30-11:30am Registration (Secretary) & Seating of Participants Call to Order by the Advise
Moderator- Ms Osting Rapporteur- Mr Vergara Secretary/Registration – Ms Nepomuceno Laptop & Projector Operator – Mr Barut
HW No.3: Program & Invitation TITLE(s) ABSTRACT(s) & References SPEAKERS’ PROFILE PROGRAM Schedule & Venue Due: August
GRADING CRITERIA FOR SEMINARS GENERAL
1. ON TIME Required seminar materials are completed ahead of time Preparation of handouts, etc..
2. CONCISE, ORGANIZED Presenters are organized Everyone involved knows what to do Material is arranged & presented syste
3. ENTERTAINING Presentation is good Speaker enunciates clearly Speaker speaks so that everyone in the room can hear him

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