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Proposed Accounts Receivable Flowchart

The document outlines the proposed accounts receivable process for a company. It begins with a quotation being accepted by a client, followed by a purchase order and potential down payment. If approved, a sales order is issued. If the order is approved by various levels of management, it is produced, delivered to the client, and payment is collected, with follow up if needed. The process involves multiple handoffs between departments and management approvals at several stages.

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Geraldine Villareal
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102 views8 pages

Proposed Accounts Receivable Flowchart

The document outlines the proposed accounts receivable process for a company. It begins with a quotation being accepted by a client, followed by a purchase order and potential down payment. If approved, a sales order is issued. If the order is approved by various levels of management, it is produced, delivered to the client, and payment is collected, with follow up if needed. The process involves multiple handoffs between departments and management approvals at several stages.

Uploaded by

Geraldine Villareal
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
  • Flowchart Overview
  • Quotation Process
  • Order and Payment
  • Collection and Approval
  • Production and Logistics
  • Finalization
  • Collection Follow-Up
  • Invoicing and Filing

FLOWCHART OF PROPOSED ACCOUNTS

RECEIVABLE (AR) PROCESS


QUOTATION

ACCEPTED NO REVISION
BY CLIENT? (SUBJECT FOR
APPROVAL)

YES

PURCHASE ORDER
(PO) FROM CLIENT
Indicate the following:
STATEMENT OF Client's order/s
ACCOUNT (SOA) Request for 50% down payment (DP)
Approval of Sales Manager & CEO/ President

YES
SALES ORDER
WITH (SO)
50% DP?

NO

ATLEAST 2,500.00
PHP DP FOR
LAYOUT, DESIGN &
MOCK UP
YES

APPROVED NO
ISSUE COLLECTION
BY AR NOTICE OF SETTLED?
ANALYST? COLLECTION

YES NO

APPROVED NO UNAPPROVED P.O.


BY PRES./
(END)
CEO?

YES
ENDORSED TO
ENDORSED TO PURCHASE
PRODUCTION JOB ORDER (JO) PURCHASING ORDER (PO)
ASSISTANT &
OFFICER
DIRECTOR
For the following:
Raw materials; and
Packaging materials needed

ENDORSE TO
WAREHOUSE &
PRODUCTION
ENDORSED TO POSTING IN
FINISHED TRANSMITTAL LOGISTICS/ BOOKS/
GOODS (FG) FORM (TF) CLIENT TO RECOGNIZE
RECEIVE FG SALES
*Must secured signature **In case some of client’s orders
from clients upon delivery. are still work in process (WIP),
that portion will be temporarily
recorded as Advances to
Customers (Liabilities of HBC)
and will adjust once delivered.
FOLLOW UP
COLLECTION

NO

IS
IS IT DUE
REMAINING NO YES DEMAND LETTER
MORE THAN
BALANCE
30 DAYS?
PAID?

YES
*Based on agreement
SALES INVOICE (SI)/ **Attached proof of payment
ACKNOWLEDGEMENT
RECEIPT (AR)

POSTING IN
BOOKS/ FOR FILING
RECOGNIZE (END)
COLLECTION

FLOWCHART OF PROPOSED ACCOUNTS RECEIVABLE (AR) PROCESS
QUOTATION PURCHASE ORDER (PO) FROM CLIENT ACCEPTED BY CLIENT? REVISION (SUBJECT FOR APPROVAL) NO YES
STATEMENT OF ACCOUNT (SOA) Indicate the following: Client's order/s Request for 50% down payment (DP) Approval of Sales Mana
APPROVED BY AR ANALYST? ISSUE NOTICE OF COLLECTION UNAPPROVED P.O. (END) COLLECTION SETTLED? APPROVED BY PRES./ CEO?
ENDORSED TO PRODUCTION ASSISTANT & DIRECTOR JOB ORDER (JO) ENDORSED TO PURCHASING OFFICER PURCHASE ORDER (PO) ENDORSE T
FINISHED GOODS (FG) TRANSMITTAL FORM (TF) ENDORSED TO LOGISTICS/ CLIENT TO RECEIVE FG POSTING IN BOOKS/ RECOGNIZE SAL
IS REMAINING BALANCE PAID? IS IT DUE MORE THAN 30 DAYS? DEMAND LETTER NO YES FOLLOW UP COLLECTION NO YES
SALES INVOICE (SI)/ ACKNOWLEDGEMENT RECEIPT (AR) *Based on agreement **Attached proof of payment POSTING IN BOOKS/ RECOGN

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