Seminar on Current Trends in

Information Technology
INTRODUCTION

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Plan for a Good Seminar / Presentation
Think about the presentation beforehand [title].

• It is short-changing the organizers of the event and your

audience if you only think about what you're going to say
the day before or while travelling to the event.

• If necessary, clarify with the organizers exactly what is

required of you and what facilities you will require.

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Contd…
Do use PowerPoint if the facilities are available.
Although some speakers seem to have taken an
aversion to PowerPoint, it is so convenient and
ensures that your presentation has a clear structure
and something for your listeners to take away.

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Contd…
• Face your audience at all times even though
the screen to which you are speaking is
behind you.
• So that you know what your audience is
viewing at any given time in the presentation,
either have a computer screen on a desk in
front of you showing the presentation or
print off the slides and use the paper copies
as a speaking aid.

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Contd…
• Be very clear about how much time you have [time
quantification & management]- and stick to that
time in preparing and delivering your presentation.
• It's very difficult to 'cut' a PowerPoint presentation at
the event itself, so it's a great mistake to run out of
time.
• Most presenters prepare too much material; but
nobody ever complains that a presentation was too
short (it always allows more time for questions).

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Contd…
• Be very clear about your key
message/conclusion - and ensure that
everything in your presentation is both
consistent with, and supportive of, that key
message.
• You should be able to articulate the message in a
phrase or a sentence and indeed you might want
to use that phrase or sentence in one of your
first slides, or one of your last, or even both.

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Contd…
• E-mail your presentation to the event organizers -
Ask them to load it onto a laptop, run it through,
check that it looks fine, and confirm that with you.
• Then you don't have to worry about the technology
when you arrive at the venue; you can concentrate
on the delivery of your material.
• Also it enables the event's organizers to run off
copies of your slides, so that they are available to
them in good time.

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Contd…
• Make copies of your slides available. It is a matter of
preference whether you do this at the beginning of your
presentation or at the end.
• If your listeners have copies at the beginning, they can take
notes simply by annotating the slides, instead of having to note
down all the information on the slides.
• On the other hand, you might feel that, if they can see in
advance the slides you are going to use, you lose the element of
control or surprise.
• It might depend on the content of the presentation: if you are
going to show detailed tables or graphs with lots of figures, your
audience will probably find it easier to have a copy on their lap.

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Contd…
• Ensure that the slides look good with proper
fonts, size, color and Left/Right justification.
• This does not necessarily mean that they look
flashy - although suitable pictures or illustrations
are very effective - but it does mean using a
consistent format and typeface and readable
colors plus giving each slide the logo of the
organization you are representing and a
chronological number.

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Contd…
• The first slide should announce the title of your presentation, the
event and date, and your name and position, email, website ( if any).
• This may seem terribly obvious, but many speakers miss off some of
this basic information and then weeks later listeners (or their
colleagues back at the organization) are not clear who made the
presentation or when.
• You should try to make the title catchy, so that you immediately have
the interest of your audience. A challenging question works well - for
instance, a presentation on the global economic crisis might ask: "Is
this the end of capitalism as we've known it?" Or a play on words
works too - for example, a presentation on next generation
broadband could be titled "The Slow Arrival Of Fast Broadband".

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Contd…
• The second slide should seize the attention of
your audience for your presentation.
• It could be the central proposition of your
presentation or a conventional wisdom that you
wish to challenge or a relevant or witty quote
from a leader in your field.
• If it is amusing or controversial or both, so much
the better.

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Contd…
• The third slide should set out the
structure/Outlines of your presentation.
• The default structure should consist of three
themes that you intend to examine.
• For a very short presentation, there might only
be time for two; if you want to look at more than
five areas, write a book instead.

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Contd…
• Each theme should be the subject of a small
number of slides. Again, a good working
assumption is that three slides for each theme is
about right.
• Less than two and it isn't substantial enough to be
a separate theme; more than five and it should
probably be broken up into two themes.

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Contd…
• Each slide should have a clear heading.
• A question is often a good way of winning
attention - but, in that case, make sure you
answer the question in the body of the slide.

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Contd…
• Each slide should contain limited words, unless
it is a quote (when you might use more) or
contains an illustration (when you will probably
use less).
• Too many words and your audience will have
trouble reading the material; too few words and
you're likely to be flashing through the slides
and spending too much time clicking the mouse.

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Contd…
• Each bullet point should consist of an intelligible phrase,
rather than merely a word or two that is meaningless on its
own or conversely a complete sentence that is better
delivered orally.
• So, for instance, do use "Focus on profitable and growing
markets" rather than simply "Focus" or "Markets" or "It is
necessary to focus on those markets which are profitable
and growing rather than those which are loss-making and
declining".
• Consider this test: your slides should make sense and be
useful to someone who was not present at your
presentation.

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Contd…
Make appropriate use of pictures. It's a good idea to break
up text with illustrations and it is true that a picture is worth
a thousand words.
You may show Video Clip (if any)
Give references/ acknowledgements to those whose study
material has been used by you
The before last slide should set out all appropriate contact
details (optional): certainly e-mail address and possibly snail
mail address, the web site of your organization, and any
personal website or weblog if you have one.
Last slide “Thanks and Q&A”
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What is plagiarism?
• Many people think of plagiarism as copying another's
work, or borrowing someone else's original ideas.
• But terms like "copying" and "borrowing" can disguise the
seriousness of the offense:
• Plagiarism is defined in dictionaries –
• The "wrongful appropriation (misuse)," or
• The "close imitation (reproduction)," or
• The "purloining (steal) and publication" of another author's
"language, thoughts, ideas, or expressions," and the representation
of them as one's own original work but the notion remains
problematic with nebulous boundaries.

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Contd…
According to U.S. law->
The expression of original ideas is considered intellectual property, and
is protected by copyright laws, just like original inventions
All of the following are considered plagiarism:
• Turning in someone else's work as your own
• Copying words or ideas from someone else without giving credit
• Failing to put a quotation in quotation marks

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Contd…
Giving incorrect information about the source of a
quotation
• Changing words but copying the sentence structure of a
source without giving credit
• Copying so many words or ideas from a source that it
makes up the majority of your work, whether you give
credit or not.
Most cases of plagiarism can be avoided, however, by citing
sources.

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Conference
STRUCTURE

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What is Conference?
• Conferences often features keynote presentations
delivered to all attendees, as well as multiple break-out
sessions.
Conference- Collaborate, Communicate, Create and Celebrate
• Attendees often expect to receive information about
industry trends and developments.
• Conference facilitates to learn about product
enhancements, as well as new and advanced strategies for
using the product to achieve business goals and solve
problems.

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Definition
• Firstly, conference has a far broader spectrum of meaning
than the other three:
• It can refer to the meeting of representatives of an
organization;
• In politics the meeting of two legislative committees;
• In Christianity it is the area organization of churches, like a
regional or national body to which a number of local
churches belong;
• And in sport an association or league of sports teams that
compete with each other. So you can see that none of the
others have those specific meanings.

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Contd…
• “Some sort of many delegates from different
places tackling a common topic” called THEME
• “A conference is when a group of people get
together to discuss a common factor/subject but
in diverse dimensions.”
• In academics keynote presentations delivered to
all attendees, as well as multiple break-out
sessions for new research paradigms.

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Contd…
• A conference is a meeting of people that "confer" about
a topic/title.
• Academic conference, in science and academia, a formal
event where researchers present results, new ideas, and
other research related activities.
• Business conference, organized to discuss business-
related matters best affected there.
• News conference:- an announcement to the press (print,
radio, television) with the expectation of questions,
about the announced matter.

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Contd…
Settlement conference, a meeting between the
plaintiff and the respondent in lawsuit, wherein
they try to settle their dispute without proceeding
to trial
Conference (sports), a grouping of geographically-
related teams
Parent-teacher conference, a meeting with a
child's teacher to discuss grades and school
performance.

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What is conference proceedings?
• Paper = an individual research paper / well designed summary
document of your research outcome presented at a conference
Proceedings = a collection of papers from a particular conference.
Defining conference proceedings?
• Conferences are a major source of cutting edge research, particularly
in science and engineering.
• At conferences, researchers present papers on the research they are
doing and obtain feedback from the audience.
• The papers presented in the conference are then usually published in
a volume called a conference proceeding. It may be months before
such information is published as a journal article, or it may never be
published.

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Challenges to Readers
• While conferences are an excellent means of
sharing information, they have an inherent
shortcoming: they are not attended by the entire
scientific community to which they are relevant.
• Therefore, following the conference, conference
proceedings are published to inform a wider
audience of the material presented at the
conference.

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Cont’d…
• Granted, there are some shortcomings of conference
proceedings:
• There is less quality control of conference proceedings
than of books or journals, since conference
presentations cannot be screened for quality to the same
extent as written materials.
• Conference proceedings are not as well organized and
indexed as books or journals.

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The Do's and Don'ts of Giving a
Presentation
• Mastering public speaking and • Understand your message clearly
presentation etiquette
• Rehearse, rehearse, rehearse
Do’s ( Minimizer nervous and Warm up)
[dry run ]
• Practice out loud
• Practice-practice-practice, may like to
• Start with the focused problem  memorize introduction and
• Know your audience thoroughly to concluding remarks
deliver an extempore • Follow up, stand out ( Connect Tea
Break)
• Minimize word count
• Be genuinely sincere and professional
• Relate to the audience(Use
personal stories) • Spend more time on the speech
opening and closing.
• Stay within the time allotted

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Cont’d…
Don’t • Don’t Forget to prepare for
questions. 
• Try to be funny if you’re not
(humor) • Avoid mannerisms: Speak
confidently but not aggressively
• Don’t Read your slides
• Be clever but not in a cheap and
• Don’t Waste the time sensational fashion
• Avoid using specialized technical • Don’t forget to Provide
jargon Appropriate Acknowledgments
• Explain the terms if you feel the • Edit yourself (Not to bore)
audience may not know.

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