SCHOOL POLICIES
AND THEIR
FUNCTIONS
SCHOOL POLICIES AND THEIR
FUNCTIONS
• School must have policies for them to realize
their vision and mission.
• Policies are reflection of the values of the
people who created them.
POLICY ON GRADING (PARTIAL)
• Deped Cenral Office in the DepEd Order 8, s. 2015, dated
April 1, 2015.
POLICY ON GRADING (PARTIAL)
Table 7: Weight of Components of Grades 1-10
Components Languages, AP, Science and MAPEH, EPP
EsP Math and TLE
Written work 30% 40% 20%
Performance 50% 40% 60%
Tasks
Quarterly 20% 20% 20%
Assessment
POLICY ON GRADING (PARTIAL)
• What if schools ad no policies on the grading
system? What may happen?
• What are the possible consequences on school
atmosphere? On teaching and learning ?
POLICY ON STUDENTS’ ABSENCES
AND TARDINESS
DepEd Order 8, s 2015
• A learner who incurs absences of more than 20% of
the prescribed number of class or laboratory periods
during the school tear or semester should be given a
failing grade and not earn credits for the learning
area or subject.
POLICY ON STUDENTS’ ABSENCES
AND TARDINESS
DepEd Order 8, s 2015
Furthermore, the school head may, at his/her discretion and
the individual case, exempt a learner who exceeds the 20%
limit for reasons considered valid and acceptable to the
school. The discretionary authority is vested in the school
head and may not be availed of by a student or granted by a
faculty member without the consent of the school head..
POLICY ON STUDENTS’ ABSENCES
AND TARDINESS
• Habitual tardiness, especially during the first period
in the morning and in the afternoon, is discouraged.
Teachers shall inform the parents/ guardians through
a meeting if a learner has incurred 5 consecutive
days of tardiness.
POLICY ON STUDENTS’ ABSENCES
AND TARDINESS
• What if schools had no policies on the students’
tardiness and absences? What may happen?
What are the possible consequences on the
school atmosphere? On teaching and learning?
DEPED ORDER 54, S. 2009
• Activities. All PTA activities within the
school premises or which involve the school,
its personnel or students shall be with prior
consultation and approval of the school Head.
DEPED ORDER 54, S. 2009
• Financial Matters. Such collection shall be made by the
PTA subject to the following conditions: If collection of the
School Publication Fee, Supreme Student Government
( SSG) Developmental Fund and other club membership
fees and contributions is coursed to the PTA as requested
by the concerned organization, the amount collected shall
be remitted immediately to the school, SSG or other
student organizations concerned on the day it was
collected.
DEPED ORDER 54, S. 2009
• Financial Matters. The pertinent organization
shall deposit the funds with a reputable bank on
the next banking day under the organization’s
account. No service fee shall be charged against
any student organization by the PTA.
DEPED ORDER 54, S. 2009
• Financial Matters. Non-compliance or any
violation of the aforementioned conditions shall be a
ground for the cancellation of the PTA’s recognition
and/or the filing of appropriate charges as the case
may be.
POLICY ON COLLECTION OF
CONTRIBUTIONS
• Cognizant of the need of an organization for adequate funds to
sustain its operations, a duly recognized PTA may collect voluntary
financial contributions from members and outside sources to enable
it to fund and sustain its operation and the implementation of its
programs and projects exclusively for the benefit of the students and
the school where it operates.
• The PTA’s programs and projects shall be in line with the School
Improvement Plan ( SIP)
POLICY ON COLLECTION OF
CONTRIBUTIONS
• The PTA’s programs and projects shall be in line with the School
Improvement Plan ( SIP)
POLICY ON COLLECTION OF
CONTRIBUTIONS
• The contributions should be a reasonable amount as
may be determined by the PTA Board of Directors;
• Non-payment of the contributions by the parent-
member shall not be a basis for non-admission or
non-issuance of clearance(s) to the child by the
school concerned;
POLICY ON COLLECTION OF
CONTRIBUTIONS
• The contributions shall be collected by the PTA Treasurer
on a per parent-member basis regardless of the number of
their children in school;
• No collection of PTA contributions shall be done during
the enrolment period; and
• No teacher or any school personnel shall be involved in
such collection activities.
POLICY ON COLLECTION OF
CONTRIBUTIONS
• Safekeeping of Funds All collections of
contributions or proceeds of fundraising activities
shall be deposited in a reputable banking institution
as determined by the Board of Directors.
POLICY ON COLLECTION OF
CONTRIBUTIONS
• The PTA’s Treasurer or a duly authorized
representative shall undertake the collection
and shall issue official
receipts/acknowledgement receipts.
POLICY ON COLLECTION OF
CONTRIBUTIONS
• In no case shall any school official or personnel be
entrusted with the safekeeping and disbursement of
collections made by the PTA. All disbursements of
funds shall be in accordance with generally accepted
accounting and auditing rules and regulations.
POLICY ON COLLECTION OF
CONTRIBUTIONS
PTAs are prohibited from:
• Interfering in the academic and administrative management and
operations of the school, and of the DepED, in general;
• Engaging in any partisan political activity within school premises.
• Operating a canteen/ school supplies store, or being a
concessionaire thereof inside the school or nearby premises, or
offering these services to the school as its client either directly or
indirectly;
POLICY ON COLLECTION OF
CONTRIBUTIONS
PTAs are prohibited from:
• Selling insurances, pre-need plans or similar schemes or programs
to students and/ or their parents; and
• Such other acts or circumstances analogous to the foregoing. PTA
Officers and members of the Board of Directors are prohibited from
collecting salaries, honoraria, emoluments or other forms of
compensation from any of the funds collected or received by the
PTA.
POLICY ON COLLECTION OF
CONTRIBUTIONS
PTAs are prohibited from:
• PTAs shall have no right to disburse, or charge any fees as service
fees or percentages against the amount collected pertinent to the
School Publication Fee, Supreme Student Government (SSG)
Developmental Fund and other club membership fees and
contributions.
POLICY ON COLLECTION OF
CONTRIBUTIONS
PTAs are prohibited from:
• In no case shall a PTA or any of its officers or members of the Board
of Directors call upon students and teachers for purposes of
investigation or disciplinary action.
POLICY ON COLLECTION OF
CONTRIBUTIONS
PTAs are prohibited from:
• The recognition of any PTA shall be cancelled by the Division PTA
Affairs Committee upon the recommendation of the School Head
concerned for any violation of the above-mentioned prohibited
activities and Guidelines.
POLICY ON COLLECTION OF
CONTRIBUTIONS
PTAs are prohibited from:
• Thereafter, the School Head may call for a special election to
replace the Board of Directors of the PTA whose recognition was
cancelled.
• Criminal, civil and/or administrative actions may be taken against
any member or officer or the Board of the PTA who may appear
responsible for failure to submit the necessary annual financial
statements or for failure to account the funds of the PTA.
POLICY ON COLLECTION OF
CONTRIBUTIONS
• Based on the DepEd Order on the PTA collections, why are schools
very strict with the money collections?
• The policies given above come from DepEd Cental Office. Should
all school policies come from DepEd Central Office? Can schools
also formulate their own policies? If yes, why/ If no, why not?
• If schools can formulate their own policies, what conditions must be
met for these policies to be surely implemented?
• What is an advantage of a policy formulate by the school
community over that policy which comes from above?
IMPORTANCE OF POLICIES
• Vision and Mission Statement
• Observance of these policies everyone in the
school community how to tow the line.
IMPORTANCE OF POLICIES
• One may wonder as to why the Department of education
has issued very stringent policies and guidelines for PTA’s
in matters of collecting contributions.
• Engaging in any partisan political activity within school
premises is written as one prohibited activity.
• Perhaps malversation of funds and other forms of abuse
happened in the past.
IMPORTANCE OF POLICIES
• Schools’ policy on the grading system is important
for everyone concerned to know how grades are
computed.
• Teachers are guided in their assessment practices.
IMPORTANCE OF POLICIES
• Similarly, if there are no policies on students’
tardiness and absenteeism, students may just
come in late or absent.
EFFECTIVE POLICY FORMULATION AND
IMPLEMENTATION IN A SCHOOL COMMUNITY
PARTNERSHIP
• The policies on grading, student tardiness and absenteeism
come from above, DepEd Central Office.
• There are times when a school formulates a policy to
address local problem.
EFFECTIVE POLICY FORMULATION AND
IMPLEMENTATION IN A SCHOOL COMMUNITY
PARTNERSHIP
• The school head must lead in the policy
formulation process.
• The word “lead” implies that an effective
policy formulation process must be
participatory.
EFFECTIVE POLICY FORMULATION AND
IMPLEMENTATION IN A SCHOOL COMMUNITY
PARTNERSHIP
• Participation of school and community develops
sense of ownership of such formulated policy which
ensures a more effective implementation.
• A school head must ensure wide dissemination and
correct and clear understanding of the policy.
