SC H O O L IM P R O V E M E NT
P L A NN IN G
CHAPTER 4
CHAPTER 4. MONITORING AND EVALUATION
The School Monitoring and Evaluation Team (SMET) will monitor progress in the
middle and end of project implementation period depending on the timelines set by
the Project Teams. In longer projects, the SMET will have to monitor more than twice.
Schedules of monitoring must be indicated in the suggested Project Monitoring Report
Form (ESIP Guidebook, page 29). To help inform the SPT of the status of their
projects, the Project Teams will submit their respective progress reports using this
template.
Attach the Project Monitoring Report Forms of all projects for Year 1 AIP, which
contains the following information: names of project, project objectives and targets,
and the proposed dates of monitoring.
CHAPTER 4. MONITORING AND EVALUATION
• This section contains the plan on how the Monitoring and
Evaluation will monitor the different Programs, Activities, and
Projects (PAPs) or different areas (themes) of school operations.
• The Monitoring and Evaluation activities
• Formative Evaluation (Quarterly) – at the end of the quarter (SMEA)
• Summative Annual Evaluation – at the end of the year
• Summative Outcome Evaluation – at the end 3-year plan
WRITING OF CHAPTER 4
• When and how regular should you conduct M&E?
• How to document issues and lessons learned?
• What are the indicators to watch out for?
MONITORING AND EVALUATION
Project Monitoring Report Form
Scheduled Dates of Monitoring
Mid-year: ________________ Year-end: _________________
(1) (2) (3) (4) (5) (6) (7)
Name of Project Date of Accomplishments/ Issues/Problems/ Recommendations/ Signature of SPT and
Project Objectives and Monitoring Status to Date Challenges Action Points Project Team Leader
Targets
To be discussed by
SPT and Project
Team
MONITORING AND EVALUATION
GANTT CHART FOR PROGRAMS, ACTIVITIES AND PROJECTS (PAPS)
Name of Program/Project:
Objectives:
Budget Expected Person
Activities Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
Allocation Outcomes In-Charge
CHAPTER FOUR
MONITORING AND EVALUATION
• Overview
• When and how to conduct M&E
• Purpose
• Formative Evaluation (Quarterly) – at the end of the quarter (SMEA)
• Summative Annual Evaluation – at the end of the year
• Summative Outcome Evaluation
• Duties and Responsibilities
• Monitoring and Evaluation Team
CHAPTER 4. MONITORING AND EVALUATION
The School Monitoring and Evaluation Team (SMET) monitors the
progress of project implementation based on the timelines set by the
project teams. The School Project Team (SPrT) keeps track on the status of
the implemented programs and projects. Schedules of monitoring and
evaluation are presented in the attached Project Monitoring Report Form
and Gantt Chart for Programs and Projects. SMET submits the formative
evaluation every quarter and summative annual evaluation at the end of
the school year to School Planning Team (SPT). A summative outcome
evaluation is submitted to the monitoring and evaluation focal person in
the Division Office after the 3rd year of implementation. The information is
CHAPTER 4. MONITORING AND EVALUATION
used for the decision making to continuously improve in the delivery of
basic education services, improve the school’s performance to achieve the
desired educational outcomes and to come up for possible adjustments,
actions and intervention to achieve the ultimate goal of this school
improvement plan. The following are the duties and responsibilities of the
monitoring and evaluation team:
Chairman
School Planning Team
Project Team
CHAPTER 4. MONITORING AND EVALUATION
Below Expectation Meets Expectation Exceeds Expectation
The chapter The chapters presents a The chapters presents a monitoring
presents incomplete monitoring plan using the plan using the PMRF with the
monitoring plan. PMRF with the following following information; project
information: project name, name, objectives and targets, and
objectives and targets, and schedule of monitoring for the year
schedule of monitoring for of implementation, with reporting
the year of implementation. and feedback mechanism to
stakeholders.
ANNEXES
• Project Monitoring Report Form
• Gantt Chart of activities per project (Identified PIAs)
