5S ACTIVITIES
for Work Place
Improvement
What is 5’S Activity
Seiri means Sort it (clean up)
Seiton means Set it (Organise)
Seiso means Shine ( Cleaning)
Seiketsu means Standardise
Suitsuke means Sustain ( Training & discipline)
Why do we need to practice 5’S
To create a pleasant work place
To reduce equipment Breakdown time and to increase
operation rate.
To avoid possible investment in new machinery &
equipment's.
To eliminate waste in time for searching and handling.
To reduce defects & identify causes for poor quality & initiate
corrective actions.
To reduce maintenance cost of machines.
To make effective use of space of space.
To enhance safety.
To promote better Team work.
To create better visibility of activities performed & the results.
When do we start this?
We have to start it from the day one when we
start production.
Poor state of Machines / Equipment / Tools leading to
quality deterioration.
More time is spent in direct and indirect areas by way
of searching for Tools / Files / Documents.
Poor house keeping leads to unsafe work place &
indirect losses.
Poor material discipline leading to manufacturing
delays.
Poor office upkeep leading to delays in transacting
with suppliers & customers.
How do we carry out 5’S Activities
Step - 1 : Seiri ----- Clean up
Undertake major cleaning up activities.
Keep in mind the spirit of waste elimination.
Develop specific policy & guidelines on the disposal of unwanted
things & upkeep necessary.
Devise storage method depending on the priority
Are there unnecessary items at the work place.
Are there unwanted cables, pipes just left as they
are
Are there any tools, materials just lying without any
need
Are all necessary items sorted out, classified,
labeled.
A 5S “ MIRROR” : FIXED -POINT
PHOTOGRAPHY
FIXED-POINT PHOTOGRAPHY IS A METHOD OF
REPEATEDLY PHOTOGRAPHING A PARTICULAR
AREA OF THE WORKPLACE FROM THE SAME
POSITION AND FACING THE SAME DIRECTION, IF
POSSIBLE WITH THE SAME CAMERA. WE
PHOTOGRAPH THINGS WE WOULDN’T WANT OTHER
PROPLE TO SEE ABOUT THE WORK AREA, THE
EQUIPMENT, AND THE WORK METHODS.
Step --- 2 : Seiton -- Organizing.
This activity involves simple steps as suggested below:
Analyze the present condition
Get rid of all unnecessary items
Fix storage places / methods
Devise proper layout / Classification
Develop Rules & Procedure
Standardize names, tags, labels etc.
Step -- 3 : Seiso -- Cleaning
Cleaning is more than skin deep.
Are there spillage of oil, coolant, dirt, metal burns on
the floor, aisles & around machines.
Are there any part of the machine / equipment dirty
with oil or metal burns.
Are any supply lines or pipes oily / dirty or hard.
Are the air / oil outlets clogged with dirt.
Are the light bulbs, reflectors or shades dirty.
SEISO
Keep the workplace Clean and Tidy
Steps for SEISO
Remove dirt from everything.
Everyone begins to participate in cleaning from the 10th
day or so
Identify & eliminate the source of dirt
Mend defects revealed by cleaning
Work out a cleaning standard & carry it out cooperatively
The source of dirt must be eliminated
SEISO
Keep the workplace clean and Tidy
Place Points of Cleaning Frequency Person
in
Charge
Remove cutting dust frequently
Wipe away spilt liquid
Floor immediately Every day
Make sure that zoning lines are
not peeled off or dirty
SEISO
5 S Cleaning Standard
Place Points of Cleaning Frequency Person in
Charge
Everyone
A team effort makes the workplace cleaner
FLOW CHART
YES NO
Do you know what it is Find out
S
E
Is it yours Give it back
I
R
Do you need it Get rid of it I
FLOW CHART
YES NO
Is it identified Mark it up
S
E
Does it have a storage Make a space
for it I
space
T
O
Will you be using it Put it away N
today
Return them to
Will you be using it
Stores / Record
today
room
FLOW CHART
YES NO
Is it clean and dry Why not Seiso
If you can answer Yes for every item in your area you are doing well.
Step -- 4 : Seiketsu -- Standardising
Maintain the workplace in proper condition by setting
standards using visual controls.
The ‘limit indicators’ with increased visibility like a
jeweler's box.
Different Tags / Labels to indicate where / what / how
much would be stored.
Control check list to help people maintain the
standards.
Some Check points :
Are they wearing dirty / dangerous clothing.
Does the workplace have adequate lighting / power.
Is there heavy noise, vibration, heat etc.
Is the roof leaky.
Is the place for eating / smoking ear marked etc.
Is the Gangway clearly marked etc.
HOUSE KEEPING --- AUDIT CHART
100
90
80
70
60
50
40
30
20
10
1 2 3 4 5 6 7 8 910 11 12 13 14 1516 1718 19 20 21 22 23 24 25 26 27 28 29 30
DATE
AUDIT BY FREQUENCY REMARKS
[Link] DAILY
EVP MONTHLY
HOUSE KEEPING CHECK LIST
FOR OFFICE AREAS
KEEP THE FLOOR CLEAN & TIDY
KEEP THE PCs, TYPEWRITERS & TELEPHONES CLEAN
KEEP THE FURNITURE, CUPBOARDS & DRAWERS
WELL ARRANGED.
KEEP ALL THE FILES LABELED & IN FILING POCKETS.
MAINTAIN FILE INDEX IN THE RESPECTIVE STORAGE
DEVICES.
STORE OLD RECORDS IN ORDERLY MANNER, IN THE
RECORD ROOM.
REPORT MALFUNCTIONING OF ANY EQUIPMENT TO
PMD / ISD PROMPTLY
HOUSE KEEPING CHECK LIST
FOR OFFICE AREAS
SWITCH OFF FANS,LIGHTS,PCs, WHEN NOT IN
USE, DURING LUNCH TIME & AFTER OFFICE
HOURS.
CLEAN UP YOUR WORKSPOT BEFORE LEAVING
OFFICE AT THE END OF THE DAY.
OBSERVE TELEPHONE COURTESY
POINTS
EXCELLENT 10
VERY GOOD 8
RATING -- GOOD 6
FAIR 2
POOR 0
Step -- 5 : Suitsuke -- Training &
Discipline
Setting goals & targets, competitions would motivate
people achieve greater results in this area.
Wherever difficulties are experienced it is worthwhile to
train the men in the area in order to sort out specific
problems.
While developing standards & setting goals it is
essential that operating people are involved.
Is there daily inspection check list.
Are work order reports executed properly & promptly.
Are the men wearing proper protective clothing &
devices.
Is the group meeting as per schedule.
5 S Audit Form
5 S Audit Sheet Work shop name: Completed by:
(for Workshops) Score: Previous Score Date:
Score
5S No Check Item Description 0 1 2 3 4
1 Materials or parts Does the inventory or in-process
inventory include any unneeded
materials or parts?
2 Machines or Are there any unused machines or
other equipment other equipment around?
3 Jigs, tools or dies Are there any unused Jigs,tools
dies or similar items around?
4 Visual control Is it obvious which items have
been marked as unnecessary?
5 Written standards Has establishing the 5S's left
behind any useless standards?
Sub Total
MAKING THE 5S PLEDGE
IN MANY JAPANESE COMPANIES, EMPLOYEES MAKE
A PLEDGE AT THE BEGINNING OF THE CAMPAIGN
TO ADHERE TO THE STANDARDS OF PUTTING
THINGS IN ORDER, PROPER ARRANGEMENT,
CLEANING, AND PURITY THEY DEVELOP FOR
THE WORKPLACE.
EVERYONE’S SIGNATURE IS POSTED ON THE
BULLETIN BOARD AS A SYMBOL OF THEIR
COMITMENT & SPIRIT TO MAKE THEIR WORKPLACE
THE BEST IT CAN BE.
Where do we start this 5’S
Workplaces in shop floor & offices.
It is company wide.
There is no place exempted from 5’S
activities in organizations.
What is the benefit of practicing 5’S
activities
# Enlightened employees and their morale is high
# Thus they become principal source to take the
organization towards greater achievements by
continuous improvement.
House Keeping Orderliness
Orderliness Cleanliness
Cleanliness LEADS TO Quality
Quality Productivity
Productivity Prosperity
Prosperity Happiness
Take 5’S practices seriously
Or else Face 5’D.
The Devils are :
Delays
Defects
Dissatisfied customers.
Declining profits
Demoralized employees.
Your choice ‘5D’ ?
No
‘5S’ of course.
