MODULE 3:
CP Process
(Session 1)
Contingency Planning Training Course
Module Objectives
Upon completion of this module, the participants
will be able to:
1. Enumerate the preparations needed for CP
2. Develop the contents of a contingency plan
3. Explain the post-activities that must be
undertaken after completing the contingency
plan
Contingency Planning Training Course
Scope
1. Preparations
2. CP Development (7 workshop sessions)
3. Post-Action
Contingency Planning Training Course
CP Development:
Workshop Sessions
Workshop Topic Duration
1 Hazard Identification 1 hour
2 Developing Chapter I 1 hour and
30 mins
3 Goal and Objectives 30 mins
4 Cluster Identification 1 hour
5 Cluster Implementation Plan 3 hours
6 Developing Chapters III and IV 2 hours
7 Working Groups 30 mins
Contingency Planning Training Course
Preparations
Contingency Planning Training Course
How do you sell the idea of CP?
Stakeholders You
Contingency Planning Training Course
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CP Requirements
Maps of the locality
(hazard, risk, administrative, etc.)
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Contingency Planning Training Course
CP Requirements
Disaggregated data on socio-
economic profile, population composition
and characteristics
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Contingency Planning Training Course
CP Requirements
Disaggregated data of
resources/assets
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Contingency Planning Training Course
CP Requirements
Relevant local, national and
international policies/SOPs
on DRRM and CM
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Contingency Planning Training Course
CP Requirements
Available plans of the LGU or agency/office
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Contingency Planning Training Course
CP Development
Contingency Planning Training Course
Chapter I:
Background
Contingency Planning Training Course
Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for
Contingency Planning Training Course
Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for
• Narrative of the overall socio-
economic, physical, political
and administrative context of
the locality/ agency/ office/
organization
• Use appropriate sources to
expound on the narrative
Contingency Planning Training
Photo credit: Course
Google Images
Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for
Describes the hazards
that threaten the
locality/ agency/ office/
organization
Contingency Planning Training
Photo credit: Course
Google Images
CP Form 1: Hazard Identification
PROBABILITY IMPACT
AVERAGE
HAZARD P+I RANK
----------
RATE REMARKS RATE REMARKS
2
Module 3:
Contingency Planning CP Process
Training Course
Part 1
Sample Probability Scale
for Planners
1 2 3 4 5
Most Very Almost
Unlikely Likely
Unlikely Likely Certain
The event The event The event The event The event is
may occur could occur might occur will expected to
only in at some at some probably occur in
exceptional time, but time, and occur in many or
cases probably probably most or most cases
will not will many cases
Contingency Planning Training Course
Sample Impact Scale
for Planners
1 2 3 4 5
Negligible Minor Moderate Severe Devastating
No casualty Injured: 1- 5 Injured: 1- 20 Injured: 1- 50 Injured: 50
(dead, injured, Dead: 0 Dead: 1- 2 Dead: 1- 20 Dead: 21
missing) Missing: 0 Missing:1- 2 Missing: 1- 20 Missing: 21
No damage to Minor loss Significant loss Major loss to Catastrophic loss
property and/or damage and/or damage property to property
to property to property
(up to Php (Php 500,001- (Php 3-10M) (Php 10M above)
500,000 worth 3M)
of damage)
No delay in Up to one day Up to 1 week Between 1 month More than 1 month
normal delay in delay in delay in delay in operations
functioning operations operations operations
Contingency Planning Training Course
Workshop 1:
Hazard Identification
See Activity Packet for Instructions
Contingency Planning Training Course
Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for
Contains details on the specific hazard decided by
the group that requires a Contingency Plan.
Contingency Planning Training Course
CP Form 2: Anatomy of the Hazard
Existing
Root Early Warning Triggering
Mitigating
Causes Signs Factors
Measures
Module 3:
Contingency Planning CP Process
Training Course
Part 1
Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for
• Scenarios are projected situations that
may result from the occurrence of the
identified hazard.
• In CP, the worst case scenario is used for
the planning.
Contingency Planning Training Course
CP Form 3A: Scenario Generation for Natural Hazard
SITUATIONS BAD WORSE WORST
DESCRIPTION OF THE EVENT
CASUALTY
Death
Injury
Missing
AFFECTED POPULATION:
Local
Foreign
EFFECTS ON:
Housing
Properties
Tourism
Agriculture
Fisheries
Livelihood/Business
Roads
Bridges
Communication
Power
Water
Environment/Ecology
Response Capabilities
OTHERS:
Contingency Planning Training Course
CP Form 3B: Scenario Generation for Human- Induced Hazard
MOST LIKELY BEST
SITUATIONS WORST
(Normal Activities) (with counter-measures)
DESCRIPTION OF THE IMPACT/CONSEQUENCE
CASUALTY
Death
Injury
Missing
AFFECTED POPULATION:
Local
Foreign
EFFECTS ON:
Housing
Properties
Tourism
Agriculture
Fisheries
Livelihood/Business
Roads
Bridges
Communication
Power
Water
Environment/Ecology
Response Capabilities
EFFECTS ON GOVERNMENT:
Local
National
OTHERS:
Contingency Planning Training Course
CP Form 4A: Affected Population
NO. OF DISPLACED POPULATION
NO. OF
AFFECTED OUTSIDE ASSUMPTIONS
INSIDE EVACUATION TOTAL
POPULATION EVACUATION (why they were
AFFECTED AREA
CHARACTERISTICS
(Region/Prov/Mun/Brgy Family Persons Family Persons Location Family Persons Family Persons affected/
/Others) displaced/
evacuated)
Contingency Planning Training Course
CP Form 4B: Breakdown of Affected Population
MALE FEMALE
Pre- Teenage Adult Senior PWDs Others Total Teenage Adult Senior PWDs Pregnant Lactating Others Total
Location of Infant Toddler School Age Infant Toddler Pre-school School Age
school Citizen Citizen
Affected
Population
0-12 1-3 0-12
4-5 6-12 13-17 18-59 60 above 1-3 yo 4-5 6-12 13-17 18-59 60 above
mos. yo mos.
TOTAL
Contingency Planning Training Course
Workshop 2:
Developing Chapter I
See Activity Packet for Instructions
Contingency Planning Training Course
Questions?
Contingency Planning Training Course