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Optimize Your Work Routine Effectively

The document discusses establishing an effective work routine. It identifies key aspects like working environment, time management, and scheduling. For time management, it recommends identifying time wasters, prioritizing tasks, and using tips like stopping procrastination and minimizing interruptions. For scheduling, it suggests setting agendas in advance, limiting meeting invitees, and confirming all details. It also covers office management duties and preparing for meetings.

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Yasmin Tiu
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8 views10 pages

Optimize Your Work Routine Effectively

The document discusses establishing an effective work routine. It identifies key aspects like working environment, time management, and scheduling. For time management, it recommends identifying time wasters, prioritizing tasks, and using tips like stopping procrastination and minimizing interruptions. For scheduling, it suggests setting agendas in advance, limiting meeting invitees, and confirming all details. It also covers office management duties and preparing for meetings.

Uploaded by

Yasmin Tiu
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

Establishing an Effective Work Routine

Establishing an Effective Work Routine


1. WORKING ENVIRONMENT

Office - depends on the kind of company

Workstation - chair, lighting, desk,


supplies, computer

Office Supplies - do not overestimate


needs; keep an inventory
Establishing an Effective Work Routine
2. TIME MANAGEMENT
Identify your time wasters:
1. More than necessary texting
2. Social media
3. Accepting telephone interruptions
4. Encouraging people to discuss their problems with you
5. Encouraging visitors
6. Procrastination – delaying starting important work
7. Unnecessary out of post / personal transactions
8. Writing / reading slowly

Managing your time


1. Prioritize your work
2. Assess how you are currently spending your time
3. To do list
4. Plan tasks daily
Establishing an Effective Work Routine
2. TIME MANAGEMENT
SOME TIPS:
Stop procrastinating.
Keep your inbox clean.
Don’t try to multitask if you’re not
good at it.
Eliminate interruptions.
Cultivate efficiency.
Set a schedule.
Prioritize in order of importance
Organize the spaces around you.
Establishing an Effective Work Routine
3. SCHEDULING
 Set agendas ahead of time.
 Offer time and date options.
 Make sure you really need a meeting.
 Minimize travel time.
 Schedule time for both preparation
and debriefing.
 Separate personal & business
appointments.
 Limit invitees.
 Confirm everything!
OFFICE MANAGEMENT DUTIES
All about MEETINGS
Preparation before the meeting
 Who is expected to arrange for venue,
refreshments, AV facilities?

Who is responsible for preparing the


agenda

What type of notes or minutes are


required?

Usually, the SECRETARY is responsible


for sending out the papers for the
meeting.
All about MEETINGS
On the day of the meeting
 Who is expected to arrange for venue,
refreshments, AV facilities?

Who is responsible for preparing the


agenda

What type of notes or minutes are


required?

Usually, the SECRETARY is responsible


for sending out the papers for the
meeting.

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