GHAZIABAD BRANCH OF CIRC

OF ICAI

MICROSOFT
WORD
(Home Tab, Insert Tab, Page Layout
Tab, Mailings Tab)
Designed By:
Sanskriti Bhardwaj
Registeration No:
Submitted To: CRO0617056
Mr. Sandeep Tyagi Batch No:
(ITT Trainer) GZB_ICITSS_34
 CONTENTS:
HOME TAB  PAGE LAYOUT TAB
1. Clipboard Group 1. Themes Group
2. Font Group 2. Page Setup Group
3. Paragraph Group 3. Page Background Group
4. Styles Group 4. Paragraph Group
5. Editing Group 5. Arrange Group

 INSERT TAB
1. Pages Group  MAILINGS TAB
2. Tables Group 1. Create Group
3. Illustrations Group 2. Start Mail Merge Group
4. Links Group 3. Write & Insert Fields Group
5. Header & Footer Group 4. Preview Result Group
6. Text Group 5. Finish Group
7. Symbol Group
 HOME TAB:
 The Home Tab is used to perform many of the common tasks
such as changing fonts, cutting and pasting text and images
into documents, changing paragraph formats, applying
styles, and editing text. The groups and buttons for this
ribbon are described in the table below.
1. Clipboard Group

 The first one is the Clipboard. This group includes popular

commands like Cut, Copy and Paste. Using the Cut
command, you can remove a piece of text from one location
and insert it into a new location within the
same document. You can also use the Copy command
instead of the Cut command, however this will leave the
original text in place. Next you can browse to the new
location where you would like to insert the cut text. Using the
Paste command you can then insert the text at this new spot.
 Paste This button is used to insert items that have been
stored on the clipboard into a document.
 Cut To remove text or other items from a document and store
it on the clipboard, click this button.
 Copy Click this button to make a copy of selected text or
another item in a document and store it on the clipboard.
 Format Painter To make a copy of selected text and
then apply the formatting to other text in a document, click this
button. A single click will apply the formatting to other selected
text one time. To apply the formatting to other selected text
several times, click the format painter button twice. When all the
formatting has been applied, click the button again to deactivate
the format painter.
Clipboard Launcher This
button is located in the lower
right corner of the Clipboard
group. It is used to open the
Clipboard Task Pane. This
task pane will display when
items that are added to the
clipboard are displayed. This
allows more than one item to
be added to the clipboard
before the items are pasted
into the document.
2. Font Group
 In the Font group under Home Tab. You can choose from
options like font size, font type, bold, italicize, underline etc.
In addition you can highlight a portion of your document and
experiment with different font colors under the Font group in
Microsoft Word 2007. Here is a display of the formatting
options relating to Font.
 Font Type To select the type of font for a whole document or for
selected text within the document, click this button.
 Font Size This button is used to change the size of the font for
the whole document or for selected text within the document.
 Increase Font Size Click this button to increase the size of the
font for selected text. Each time the button is clicked, the font size will
increase by one or two point sizes.
 Decrease Font Size To decrease the size of selected text, click
this button. The size of the font will decrease by one or two point sizes
each time the button is clicked.
 Change Case To change the selected text to UPPERCASE,
lowercase, or to apply other capitalization, click this button.
 Clear All Formatting To clear all the formatting that has been
applied to selected text, click this button.
 Bold Click this button to apply bold formatting to selected text in a document.
 Italics This button is used to italicize selected text in a document.
 Underline To underline selected text in a document, click this button.
 Strikethrough This button is used to draw a line through selected text in a document.

 Subscript To create small letters below the text baseline, click this button.

 Superscript Click this button to create small letters above the line of text.
 Text Effects and Typography This button is used to apply visual effects, such as shadow,
glow, or reflection to selected text in a document.
 Text Highlight Color To highlight the selected text, click this button. This will
make the text look like it has been marked with a highlighter pen. To select from different
colors, click the list arrow.
 Font Color This button is used to change the color of the font for the selected text.

 Font Box Launcher This button is located in the lower right corner of the Font group. It is
used to launch the Font dialog box. This dialog box can be used to make additional changes
to the Font.
3. Paragraph Group

Moving on to the Paragraph Group, here you are able to start
a bulleted list, numbered list, multilevel list, increase or
decrease indentation, change the text alignment, increase or
decrease line spacing.
 Furthermore you can add features like borders and shading.
 Bullets To create a bulleted list within a document, click this button. Click the list arrow
to display a gallery of bullet styles.
 Numbering This button is used to create a numbered list within a document.
When the list arrow is clicked, a gallery of number styles will display.
 Multilevel List Click this button to create an outline. The list arrow is used to
display a gallery of outline styles. There is also an option to create new outline styles for
a document.
 Decrease Indent When an indent has been applied to text in a document, this button
is used to decrease the indent. Each time the button is clicked, the indent will decrease
one level.
 Increase Indent Click this button to increase the indent for a paragraph, numbered
list, bulleted list, or a multilevel list. Each time the button is clicked, the indent will
increase one level.
 Sort To sort a paragraph of text, a table, or a list, click this button. The sort dialog
box will display. This dialog box is used to specify the criteria for the sort.
 Show/Hide This button is used to show the formatting, such as paragraph
marks and tabs that have been applied to text in a document.
 Align Left Click this button to align all the text in a document or paragraph at the left margin. The text at the left
margin will be even. The text in the right margin will be uneven. This is the default alignment for all documents
created in Word
 Center To center a paragraph between the right and left margin of a document, click this button.
 Align Right This button is used to align text in a document at the right margin. The text at the right
margin will be even. The text on the left side will be uneven.
 Justify When this button is clicked, the text in a document will be aligned evenly at both the left and right
margin. Additional spacing will be inserted between words as necessary.
 Line and Paragraph Spacing To change the amount of spacing between lines of text or between
paragraphs in a document, select this option. To apply the same spacing to a whole document, use the
Paragraph Spacing options on the Design tab.
 Shading This button is used to color the background for the selected text in a document.
 Borders To create a border around selected text or a paragraph, click this button. The arrow beside the
button will display a gallery of colors. Clicking the button will apply the border that is displayed on the button to
the selected text.
 Paragraph Box Launcher This button is located in the lower right corner of the Paragraph Group.
It is used to open the Paragraph Dialog Box where additional Paragraph formatting options are located.
4. Styles Group
 The next group, Styles is going to make the biggest impact in
your document layout and design. Microsoft Word 2007 has
done an excellent job of creating pre-defined quick text styles
that you can easily put to work.
 A style is a set of formatting settings, such as font type, size,
color, paragraph alignment, spacing and graphic settings.
When you use these ready made styles to format your
document, you can quickly and easily apply a set of
formatting choices consistently throughout your document.
 Styles Gallery The styles gallery is used to apply
different formatting to paragraphs in a document. Several
different styles are displayed. To make changes to the Style,
right-click on the Style Button and select modify.
• Styles Launcher
This button is
located in the lower
right corner of the
Styles group. It is
used to display
additional styles for
use in documents.
5. Editing Group
 The final option I wanted to talk about is the Editing
group. This will help us in finding text, replacing text and
selecting document elements. Let’s say you wanted to find
a certain text or expression in your document, no problem.
I can use the Find command to do just that. You can
even change the text easily by using the replace command.
 FIND REPLACE
BOX

 Find To locate a particular word or phrase within a document, click

this button. The Navigation Task Pane will display to the left of the
document. Within this pane, the word or phrase that is to be found
can be specified. A list of the possible matches will appear below
the Search box.
 Replace This feature is used to locate text within a document
and replace it with other text. When Replace is clicked, the Find and
Replace dialog box will display with the Replace tab active. This is
where the word(s) to be found and replaced are specified.
 Select Click this button to select text or objects within a document.
The options are to select all the document, select objects within the
document, or to select text with similar formatting.
 INSERT TAB:
 The Insert Tab is right next to the Home Tab in Microsoft
Word 2007. This tab has a lot of useful features that will let
you insert things like pictures, clip art images, shapes,
SmartArt graphics, charts and a host of other items
1. Pages Group
 Cover Page This button can be used to insert a pre-
formatted cover page for a document. The information that is
to appear on the page is filled in after the page is created.

 Blank Page To insert a new blank page for a document at

the cursor position, click this button.
 Page Break Click this button to end a page at the current
cursor position and start a new page.
2. Tables Group
 Tables This button is used to insert a table into the
document. A grid will appear that can be used to create the
table. Additional options for creating a table are also
available, such as drawing a table or using the Quick Tables
feature.
3. Illustrations Group
 Picture To insert a picture from a file on the computer into the
document, click this button. The Insert Picture dialog box will appear. This
dialog box is used to select the picture that is to be inserted into the
document.
 Online Pictures Click this button to find and insert pictures from the Bing
Image Search site. It is also possible to log into a Microsoft Account to insert
pictures.
 Shapes This button is used to insert ready-made shapes such as
circles, squares, arrows, and triangles into a document. When the button is
clicked, a gallery of different shapes will appear. To insert a shape, click the
desired shape and then draw the shape in the document.
 Smart Art To insert a Smart Art graphic into the document, click this
button. Smart Art graphics are objects such as Venn diagrams and
organizational charts. When the button is clicked, a gallery of different
categories and shapes will be displayed
 Chart Use this feature to insert a bar, area, or line
chart. When this button is clicked the Insert Chart dialog box
will display. In this dialog box, it is possible to specify the type
of chart.
 Screenshot This feature can be used to insert a picture of
any window that is available on the desktop. When the button
is clicked, a gallery of the available windows will display.
Click any of the window icons. An image of that window will
appear in the Word document
4. Links Group
 Hyperlink To insert a link to items such as a Web page,
another document, or an e-mail address, click this button. It is
also possible to link to different areas of a document using
headings and bookmarks. When the button is clicked, the
Hyperlink dialog box will display. This is where the link can be
specified.
 Bookmark This button is used to create a bookmark. A
bookmark is used to assign a name to a specific area within a
document. A hyperlink can then be created to the bookmark.

 Cross-Reference While creating a document, this button is

used to refer to another area in a document such as headings,
figures, and tables. Usually a hyperlink is created to the area in
the document that the cross reference is referring to.
5. Header & Footer Group
 Header To insert text that appears at the top of each
page of the document, click this button. A gallery of header
styles and formats will appear. Click the heading style that is to
be applied to insert it into the document.
 Footer This button is used to insert text that appears at
the bottom of each page of the document. A gallery of footer
styles and formats will appear. Click the footer style that is
displayed to insert it into the document.
 Page Number Click this button to insert a page number into
the document. A list of page number locations will display. Move
the mouse pointer over each of the items to display a gallery of
page number styles. The Page Number will then be inserted into
the Header or Footer area of the document.
6. Text Group
 Text Box Text boxes are used to highlight text within a
document. Click this button to display a gallery of different types of text
boxes. Move the mouse pointer over the items for a description of each
style. To draw a textbox around selected text, click the Draw Textbox
link.
 Quick Parts Click this button to insert preformatted text, auto-text,
document properties, and fields into a document. Several different types
of Quick Parts are available. It is also possible to create customized
Quick Parts to use later in documents.
 WordArt To insert decorative text into the document, click this
button. A gallery of different styles of WordArt will display. Click the
desired format to create the WordArt image.
 Drop Cap Drop caps are used to create a large capital letter at
the beginning of a paragraph. When this button is clicked the three
options for Drop Caps will display.
 Add a Signature Line This button is used to insert a
digital signature line into a document that indicates who must
sign the document. A Digital ID must be obtained before this
feature can be used.
 Date and Time To insert the date and time into a
document, click this button. The dialog box that appears
displays several date and time formats.
 Object Use this button to insert an object such as an
Excel Worksheet or an Excel Chart into the document. A new
object can be created or another document can be inserted.
7. Symbols Group
 Equation This button is used to insert a mathematical
equation into a document. The equation tools ribbon will
appear when the button is clicked. This ribbon is used to
create the equation. A list of common equations is also
available.
 Symbol Click this button to insert a symbol such as a
copyright or trademark into the document.
 PAGE LAYOUT
TAB:
 The Page Layout Tab lets you control the look and feel of
your document in Microsoft Word 2007. You can apply a
global design to your document by using one of the available
themes and color schemes. You can also change the
document orientation, page size, margins, indentation, line
spacing and paragraph settings.
1. Themes Group
 Themes are pre-defined and let you change the entire
design using a combination of colors, font styles and
formatting effects. Themes in Microsoft Word 2007 won’t
apply to the text if you don’t have a style in place.
 You can also click Change Styles and select a Style Set for
the whole document. Since themes are set to work with the
styles used in a document, you need to choose a style for all
your headings, sub headings, and so forth.
2. Page Setup Group
 Margins This button is used to change the margins for a
document. A list of possible margins will display. Click the Custom
Margins link to apply custom settings for the margins.
 Orientation To change the orientation of a document from portrait
to landscape, click this button.
 Size Click this button to change the size of the paper that will be used
for the document. A list of different paper sizes will appear. Click the
More Paper Sizes link to specify a size that is not in the list.
 Columns To apply column formatting to a document, click this
button. A gallery of different column formats will appear. Select from one
of the options in the list. Click the More Columns link to open the
Columns dialog box.
 Breaks This button is used to insert page, column, and
section breaks into a document. A gallery of different types of
breaks will display.
 Line Numbers To number lines in a document, click this
button. Line numbering can be continuous throughout the
document or can be re-started with each page or each section
of the document. To open the Page Setup dialog box, click the
Line Numbering Options link.
 Hyphenation This button is used to specify how hyphenation in
a document should be applied. The options are None,
Automatic, or Manual. Click the Hyphenation Options link to
specify additional hyphenation options.
Page Setup Dialog
Box Launcher This
button is located in the
lower right corner of
the Page Setup Group.
It is used to open the
Page Setup dialog box
where Margins and
other paragraph
formatting options can
be specified.
3. Page Background Group
 Here you can select Watermarks, Page Colors and Borders.
For confidential or privacy type documents, you may want to
use a Watermark
 You can achieve this by selecting Watermark and picking one
of the menu choices as shown below. Microsoft Word 2007
makes this a breeze by providing you Built-In options to do
this task.
 Page Color adds color to your page
 Page Border helps to provide border to the word document.
4. Paragraph Group
 Indent This feature is used to apply a temporary right or left margin to a document. The size
of the indent is specified by clicking the spinning arrow for each option. This option is usually
used to format long quotes in a document or to indent bulleted or numbered lists.
 Left To change the indent for the left margin, click the spinning arrows for this option. The
indent will be applied to the whole paragraph, not parts of the paragraph.
 Right The spinner arrows for this button are used to apply a temporary right margin to a
paragraph.
 Spacing To change the spacing before and after a paragraph, click this button.
This option can be used in place of pressing the Enter key twice before and after each
paragraph in a document. It is the same as inserting an extra line before and after a
paragraph.
 Before Click the spinning arrow to change the amount of spacing before a paragraph of text.
The spacing will change in increments of six. The spacing of 12 represents one blank line
between paragraphs.
 After To change the spacing in increments of 6 after each paragraph in a document, click
the spinning arrows for this option. The number six is equal to one-half of a blank line between
paragraphs.
Paragraph Settings
Dialog Box Launcher
This button is
located in the lower right
corner of the Paragraph
Group. It is used to
open the Paragraph
dialog box. In this box it
is possible to specify the
amount of spacing
between paragraphs
and how to break
paragraphs in a
document.
5. Arrange Group
 Position When a graphic image, WordArt, or a text box has
been inserted into a document, this button is used to select the position
of the object on the page.
 Wrap Text This button is used to specify how text will wrap around
an object. Several options are available in the list that appears.
 Bring Forward When one object has been placed on top of another
one, this option is used to bring the bottom one to the front of the other
one. Click the arrow for this button to select from Bring Forward, Bring
to Front, or Bring to Front of Text.
 Send Backward To place an object placed on top of another
one in the back, click this button. Click the arrow for this button to select
from Send Backward, Send to Back, or Send to Back of Text
Selection Pane
 Align Click this button to align a group of selected
objects to the left, right, top, or bottom.
 Group This button is used to group objects together
so that they can be treated as a single object.
 Rotate To rotate or flip an object, click this button
 MAILINGS
TAB:
 Each individual tab is divided into groups. Under the
Mailings Tab, each group is used to perform different steps in
the mail merge process. The Mailings tab can also be used
to create Mail Merges.
1. Create Group
 Envelopes To create a single envelope, click this button.
The Envelopes and Labels dialog box will appear. If a
recipient address has been included in the letter, it will
appear in the delivery address area. That address can be
used or another address can be input.
 Labels Use this button to create a sheet of labels or
individual labels. When the button is clicked, the Envelopes
and Labels dialog box will appear. Input the address
information into the Address area. Specify whether the label
is to be a full page of the same label or if the label should
print in a particular area on the label sheet.
2. Start Mail Merge Group
 Start Mail Merge -Use this button to select the type of document that is
to be created such as letters, e-mail messages, envelopes, labels, and
a directory. When envelopes or labels are selected, a dialog box will
display which allows for the selection of the size envelopes or labels
that are to be used for the merge. This button is also used to access the
Step-by-Step Mail Merge Wizard. This wizard provides step-by-step
instructions for creating the Mail Merge.
 Select Recipients -This button is used to select a list of recipients that
was created earlier either in Excel or Access. It is also used when a
new list of recipients needs to be created. The new list will be created
using an Access database.
 Edit Recipient List -Use this button to make changes to the list of
recipients or to decide which recipients are to receive the letter. Sorting
and filtering options are available in this area.
3. Write &Insert Fields Group
 Highlight Merge Fields -This button is used to highlight the fields in the document that have Mail
Merge information.

 Address Block -Click this button to insert the address into a Mail Merge document

 Greeting Line -This button is used to insert the Salutation (Greeting Line) into a document

 Insert Merge Field -To display a list of merge fields that can be inserted into a document, click this
button. The Merge Fields come directly from the data source that is attached to the document. Click on
the field name to insert it into the document.

 Rules -This button is used to specify criteria for inserting special fields into the document, such as IF
statements.

 Match Fields -Click this button to tell Word the meaning of different fields in the Mail Merge. For
instance, your Home field might be equal to Words Home Phone field.

 Update Labels -When fields or other items are added to the first label in the Mail Merge document,
this field will populate the rest of the labels with the same information.
4. Preview Results Group
 Preview Results To preview each of the letters as they
will appear when the Mail Merge is complete, use this button.
This option can be used to check for input errors in the data
source.
 First Record This arrow button allows you to view the first
record in the recipient list when you have moved through the
records.
 Previous Record To go to a record that you have already
previewed, click this arrow button.
 Go To Record Use this box to specify a specific record
that you would like to access. You must know the number of the
record that you want to access.
 Next Record To move to the next record in the recipient list,
click this arrow button.
 Last Record Click this arrow button to move to the last
record in the recipient list.
 Find Recipient This button is used to access the
search feature. Once in the dialog box you can search for a
record in the recipient list.
 Check for Errors Use this button to check the Mail
Merge main document for any field name errors.
5. Finish & Merge Group
 To complete the merge, use this group. Within this group, it is
possible to select to edit individual documents, to send the
documents directly to the printer, or to send the document as
an e-mail message
THANKYOU!

DESIGNED BY:
SANSKRITI BHARDWAJ
REGISTERATION NO:
CRO0617056