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Understanding Conference Communication

Communication is essential in conferences, which are pre-arranged meetings for experts to discuss and exchange information on a particular topic. Conferences have features like position papers to avoid duplication and include learning from peers. There are many types of conferences from academic to business to press conferences. Effective conferences require proper facilities like conference halls, audio/video equipment and an agenda. Conferences allow for the exchange of ideas and coordination, and help develop democratic values, but group discussions can be dominated by a few speakers. Proper preparation and timing are important for effective conference communication.

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Arun Sitaraman
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81 views17 pages

Understanding Conference Communication

Communication is essential in conferences, which are pre-arranged meetings for experts to discuss and exchange information on a particular topic. Conferences have features like position papers to avoid duplication and include learning from peers. There are many types of conferences from academic to business to press conferences. Effective conferences require proper facilities like conference halls, audio/video equipment and an agenda. Conferences allow for the exchange of ideas and coordination, and help develop democratic values, but group discussions can be dominated by a few speakers. Proper preparation and timing are important for effective conference communication.

Uploaded by

Arun Sitaraman
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

COMMUNICATION IN

CONFERENCES
What is a CONFERENCE ?
• Pre-arranged meeting for consultation, exchange of
information(formal agenda)

• A Multilateral diplomatic negotiation

• Participatory meeting designed for discussion

• Meeting of experts in a particular domain that “CONFER” about


a topic

• Gathering of a Large scale of people for a specific purpose


involving discussion of common problems or activities
Features of a CONFERENCE
• Similar to classroom lectures

• Learning from peers

• Include position papers to avoid duplicity

• Audiences are experts in that particular domain

• Arranged by a Profit or No – Profit Organization


Types of CONFERENCES
• Academic Conference - in science and academia, a formal event
where researchers present results, workshops, and other activities

• Amplified Conference - talks and discussions at the conference are


'amplified' through use of networked technologies

• Business Conference/ Business Plan Conference - organized to


discuss business-related matters

• News/Press Conference - media event in which newsmakers invite


journalists to hear them speak
Types of CONFERENCES – Contd….
• Parent – Teacher Conference - a meeting with a child's teacher to
discuss grades and school performance

• Video Conference – It allows interaction via two-way VIDEO AND


AUDIO Transmissions simultaneously

• SEARCH Conference – It deals to produce an adaptive relationship


b/w Organization and its uncertain, changing Environment

• SUMMIT – It is the conference involving NATIONS or Political Parties

• Teleconference – Telecommunication(Multi-party call)


Pre-requisites of CONFERENCE
Communication

• Conference Hall

• Audio – Video Output

• Agenda
Pre-requisites Contd….
• Necessary Computer and Electronic
peripherals

• Stage Lighting, Furniture, Mic Setup etc.


CONFERENCE Room Layouts
• Theater Layout – Large Group

• Classroom Layout – Small Group

• Board Room Layout – group<20

• Hollow Square – face each other

• U Shaped Layout – Group Interaction


Purpose of a CONFERENCE Communication

• Exchange of Ideas and Information

• Co-ordinate Activities

• Initiate new policies

• Product Launch
Advantages of CONFERENCE Communication

• It is a technique of higher learning


• Participants are people with great interest in
the area and attend on their own interest
• Democratic Values are developed amongst the
participants
• Develops the habit of independent study
• Openness to new ideas
Disadvantages of CONFERENCE
Communication
• Hard to predict attendance
• An evaluation of the conference outcome is
often difficult
• Generally the nature of topic is broad –
discussion relevant to the topic takes place
• Group Discussion is generally dominated by a
few speakers
Tips for Effective CONFERENCE
Communication
• Assign people into roles

• Prepare for Technical Issues

• Communicate all the information in a proper


manner

• Session Timing
Contd….
• Have breaks b/w Blocks of sessions

• Adding Humor to the sessions

• Add Visual Cues in the presentations – Picture


speaks a thousand words
Conclusion
• Pre-arranged meeting

• Involves a particular type of topic

• Participants are experts with prior knowledge


of the topic
References
Links:-

[Link]
[Link]

Books:-
Business Communication –
M K Sehgal, Vandana Khetrapal
THANK YOU

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