Designing Effective

“PowerPoint Presentations”
Lt Col
Sheikh Saadat Ullah Waleem
MCPS. FCPS.
Consultant ENT & Head & Neck Surgeon

1
2
 You Must Consider

• Target Audience
• Goals

3
 Designing Effective
PowerPoint Presentation

Big Progressive

Consistent Simple

Clear Summary

4
 Outline
• Make your 1st or 2nd slide an outline of
your presentation
– Ex: previous slide
• Follow the order of your outline for the
rest of the presentation
• Only place main points on the outline
slide
– Ex: Use the titles of each slide as main
points

5
 Good Slide Structure

• Use 1-2 slides per minute of your

presentation
• Write in point form, not complete
sentences
• Include 4-5 points per slide
• Avoid wordiness: use key words and
phrases only

6
Make It Big

7
 Make it Big (Text)
• This is Arial 12

• This is Arial 18
• This is Arial 24
• This is Arial 32
• This is Arial 36
• This is Arial 44

8
 Make it Big (Text)
• This is Arial 12

• This is Arial 18 Too Small

• This is Arial 24
• This is Arial 32
• This is Arial 36
• This is Arial 44

9
Make It Big (How to Estimate)
• Look at it from 2 metres away
2m

10
11
12
13
Keep It Simple

14
 Keep It Simple (Text)

• Too many colours

• Too Many Fonts and Styles
• The 6 x 7 rule
– No more than 6 lines per slide
– No more than 7 words per line

15
 Keep It Simple (Text)
Instructional Technology:
A complex integrated process involving
people, procedures, ideas, devices, and
organization, for analyzing problems
and devising, implementing, evaluating,
Too detailed
and managing solutions to those!
problems in situations in which learning
is purposive and controlled
(HMRS 5th ed.)
16
 Keep It Simple (Text)
Instructional Technology:
A process
involving people, procedures & tools
Much Simpler
for solutions
to problems in learning
(HMRS 5th ed.)

17
Falling Leaves Observed
Lahore Karachi Peshawar
January 11,532,234 14,123,654 3,034,564
February 1,078,456 12,345,567 16,128,234
March 17,234,778 6,567,123 16,034,786
April 16,098,897 10,870,954 7,940,096
May 8,036,897 10,345,394 14,856,456
June Too detailed !
16,184,345 678,095 4,123,656
July 8,890,345 15,347,934 18,885,786
August 8,674,234 18,107,110 17,230,095
September 4,032,045 18,923,239 9,950,498
October 2,608,096 9,945,890 5,596,096
November 5,864,034 478,023 6,678,125
18
December 12,234,123 9,532,111 3,045,654
Falling Leaves in Millions
In 106 Lahore Karachi Peshawar
January 11 14 3
February 1 12 16
March 17 6 16
April 16 10 7
May 8 10 14
June Much Simpler
16 0 4
July 8 15 18
August 8 18 17
September 4 18 9
October 2 9 5
November 5 0 6
December 12 9 3 19
 Falling Leaves
50
Peshawar
45
Karachi
40
Lahore
35
30
25
Too detailed !
20
15
10
5
0 20
January February March April May June July August September October November December
 Falling Leaves
50
Peshawar
Karachi
Lahore
40

30
Much Simpler
20

10

0
21
January March May July September November
 Keep It Simple (Picture)

• Art work may distract your audience

• Artistry does not substitute for content

22
 Keep It Simple (Sound)

• Sound effects may distract too

• Use sound only when necessary

23
 Keep It Simple (Transition)

• This transition is annoying, not

enhancing
• "Appear" and "Disappear" are better

24
Keep It Simple (Animation)

2m

Too distracting !

25
Keep It Simple (Animation)

2m

Simple & to the point

26
Make It Clear

27
 Make It Clear (Capitalisation)

• ALL CAPITAL LETTERS ARE

DIFFICULT TO READ

• Upper and lower case letters are easier

28
 Make It Clear (Fonts)

Sans serif Z Serif Z

clear busy
29
30
 Make It Clear (Fonts)

• Serif fonts are difficult to read on screen

• Sanserif fonts are clearer
• Italics are difficult to read on screen
• Normal or bold fonts are clearer
• Underlines may signify hyperlinks
• Instead, use colours to emphasise

31
 Make It Clear (Numbers)
Use numbers for lists with sequence
For example:

How to put an elephant into a fridge?

1. Open the door of the fridge

2. Put the elephant in
3. Close the door
32
 Make It Clear (Numbers)

How to put a giraffe into a fridge?

1. Open the door of the fridge

2. Take out the elephant
3. Put the giraffe in
4. Close the door

33
 Make It Clear (Bullets)

Use bullets to show a list without

• Priority
• Sequence
• Hierarchy, …..

34
 Make It Clear (Colours)

• Use contrasting colours

• Light on dark vs dark on light
• Use complementary colours

35
 Make It Clear (Contrast)

• Use contrasting colours

• Light on dark vs dark on light
high contrast
• Use complementary colours

low contrast

36
 Make It Clear (Contrast)

• Use contrasting colours

• Light on dark vs dark on light
• Use complementary colours

This is light on dark

37
 Make It Clear (Contrast)

• Use contrasting colours

• Light on dark vs dark on light
• Use complementary colours

This is dark on light

38
 Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours

These colours do not complement

39
 Make It Clear (Complement)
• Use contrasting colours
• Light on dark vs dark on light
• Use complementary colours

These colours complement

40
 Points to Remember

• Avoid Spelling Mistakes

• Avoid Confusing Abbreviations

41
Be Progressive

42
 Understanding Technology
Mouse I/O Error

Main Storage CPU

Function key Too many & User interface

Software not focused Debugger
Floppy disk Backup system

43
 Understanding Technology
Mouse I/O Error

Main Storage CPU

Function key Progressive &User interface

Software thus focusedDebugger
Floppy disk Backup system

44
How Long ???

45
 Winston S Churchill

• “A good speech should be like a

woman's skirt; long enough to cover
the subject and short enough to
create interest.”

46
Be Consistent

47
 Be Consistent

• Differences draw attention

• Differences may imply importance

• Use surprises to attract not distract

48
 Be Consistent

Differences draw attention

• Differences may imply importance
• Use surprises to attract not distract

This tick draws attention

49
 Be Consistent

Differences draw attention

 Differences may imply importance
o Use surprises to attract not distract

These differences distract!

50
 Be Consistent

• Differences draw attention

• Differences may imply importance
• Use surprises to attract not distract

This implies importance

51
 Be Consistent

• Differences draw attention

• Differences may imply importance
• Use surprises to attract not distract

Confusing differences!

52
 Be Consistent

• Differences draw attention

• Differences may imply importance
• Use surprises to attract not distract

This surprise attracts

53
 Be Consistent

• Differences draw attention

• Differences may imply importance
• Use surprises to attract not distract

These distract!

54
 In Summary

• Big
• Simple
• Clear
• Progressive
• Consistent

55
Some Final Words

56
 When Creating

• Text to support the communication

• Pictures to simplify complex concepts
• Animations for complex relationships
• Visuals to support, not to distract
• Sounds only when absolutely necessary
• Think about the people in the back of
the room when creating slides
57
 When Presenting
• Speak loudly and clearly with fluctuation
• Direct your words to all aspects of the
room
• Maintain eye contact with your audience
• Ask questions of your audience
– (if applicable)
• Don’t read the slides word-for-word, use
them for reference
58
 Closing Remarks

• Practice your presentation before a

neutral audience
– Ask for feedback
• Be particular about the time allotted for
presentation
• Leave time for questions

59
Corps Insignia Units Insignia

Official Presentations

1. First heading (32)

a. description (28)
b. minimum animations
c. Follow the SD
d. Not more than 5 lines per page

60
Thank You !

61