SECURITY ….
Safety and security plays an very important part as far as Stores
Management is concerned.
Securing your business does not have to be overly expensive.
Safety of the materials handling is an art of the stores department.
Security in all the stores should be adequate .
Some of the safety measures include : -
• Theft by outsiders.
• Pilferage by employees.
• Malpractices by store staff.
• Precaution against fire breakout.
• pest control measures to control rodents and termites menace .
Precaution from Theft by outsider : -
Windows , glass shutters open ventilators should be minimum .
Security guards at strategic points.
CCTV cameras at main points.
Store should be insured against burglary.
Pilferage by employees :-
●
Gradual removal of material in small quantities .
●
Only authorized person must be allowed .
●
Surprise check on store items .
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Staff should be checked before they leave.
●
Door and staircase made with fire resistant material .
●
Smoke detectors .
●
Fire alarms and fire extinguishers .
●
Material should be properly stored (no leakage of
inflammable substance ) .
●
Defective wiring must be fixed so that there is no fire due
to short circuit .
Prevention from fire :-
Stock policy
Stock policy
STOCK RECORDS
STOCK RECORDS
CONTROL AND SUPERVISSION
CONTROL AND SUPERVISSION
RECEIVE PROCEDURE
Receive
goods
Return
damaged
goods
Delivery
FUNCTIONS OF THE RECEIPT SECTION.
[Link] of the parcel.
[Link] of the materials received
[Link] the supplier of the excess.
MAINTAINANCE OF REGISTER.
DAILY RECEIPT SAMPLE GIFTS
REGISTER. REGISTER. REGISTER.
DISPATCH CENTRALIZE (for local
REGISTER. D REGISTER. purchase)
PERFORMANCE.
INSPECTION OF STORES.
REJECTION OF STORES.
DISPATCH OF STORES.
ISSUE OF STORES.
HOW TO CHECK IF A PARTICULAR STORE STOCKS THE ITEM REQUIRED?
DISPOSAL OF STORES.
ISSUE OF MATERIAL.
TIMING OF ISSUE.
ISSUE PROCEDURE.
ESSENTIALS OF CORRECT
ISSUE.
IMPROVING EFFICIENCY OF
ISSUE.
Store Location
“Store Location is the process of selecting the
appropriate site for building in the organization and deciding how materials are to
be placed inside the store so as to provide efficient and prompt service to the user
department”
Principles of a
good store
location
Economy in cost of transportation
Approachability by rail/road
Efficient service
Reduced fire risks
Security
Minimization of risk of spoilage and detoriation
Flexibility
Overall integration of factors
Location systems
Preferred Location in the stores
• High usage
Characteristics of item
the material • As close to the issue
counter as possible
• Heavy items that are • Near the point of use, or
difficult to transport near broad gangways, or
near the gate
• Oils ,greases,paints or • In a separate store
messy items
• Inflammable and • In a isolated fireproof place
dangerous items with sprinkler system
ation
ems
Characteristic of the material Preferred location in the stores
• Rubber and Rubber parts • In air-conditioned store
• Costly items like bearings • In a locked cupboard and
etc away from entrance to store
Location Number and Identification of materials
Location number of an item implies the
precise spot in the store where the
requisitioned material can be found,
batch numbered
Identification of materials is the
tracing of the part description or part
number including size, material of
construction, source of supply , batch
number etc
Methods of
Identifying
Materials
Colouror
Tagging
Writing
Etching
Stamping
Engraving
Labeling
plating
coding
Store layout
Store Layout means physical
arrangement of space for
storage ,materials movement,
material handling equipments,
office and its records and
thereby provide for the most
efficient receipt, storage and
issue of materials
Typical Store Layout Plans
Straight Floor plan
Diagonal Floor plan
Angular Floor plan
Geometric Floor plan
Mixed Floor plan
Store management
According to Maynard responsibility
of store management are, “to
receive materials, to protect them
while in storage from damage or
unauthorized removal, to issue
materials in the right quantities, at
the right time, to the right place,
and to provide these services at the
least cost”
Functions of a scientific store management
Requisitioning of material for the delivery at proper time
Exercising control
Storing and protecting materials
Issuing materials
Maintaining records
Maintaining stocks
Keeping investment in desired limits.
Types of
stores
Receiving store
Inward store
Quarantine store
Rejection store
Main store
Crib store
Finished part store
Plant (or maintenance) store
Sub-store (raw materials store)
3 .Finished 4 .Special
product store
(warehouse) store
4.1 Typical
examples of
4.2 Bonded
special store are: store
4.3 Statutory 4.4 Temperature
store controlled store
Benefits of scientific store keeping .
Scientific stock control Periodic reviews Proper records keeping