Management Information Systems
MANAGING THE DIGITAL FIRM, 12TH EDITION
Chapter 2
How businesses use
information system?
VIDEO CASES
Case 1: How FedEx Works: Enterprise Systems
Management Information Systems
Learning Objectives
Define and describe business
processes and their relationship to
information systems.
Evaluate the role played by systems
serving the various levels of
management in a business and their
relationship to each other.
Explain how enterprise applications
improve organizational performance.
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Management Information Systems
Learning Objectives (cont.)
Explain the importance of
collaboration and teamwork in
business and how they are supported
by technology.
Assess the role of the information
systems function in a business.
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Management Information Systems
What are business processes?
Howdoes information technology
enhance the business processes?
Through automation
Sharing information
Activities performed by sequencing
and/or simultaneously to avoid delays
and for improved decision making
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Management Information Systems
Business Processes and Information
Systems
Business processes:
Workflows of material, information,
knowledge
Sets of activities, steps
May be tied to functional area or be
cross-functional
Businesses:Can be seen as
collection of business processes
Businessprocesses may be assets
or liabilities
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Management Information Systems
Business Processes and Information Systems
Examples of functional business
processes
Manufacturing and production
Assembling the product
Sales and marketing
Identifying customers
Finance and accounting
Creating financial statements
Human resources
Hiring employees
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Business Processes and Information Systems
The Order Fulfillment Process
FIGURE 2-1
Fulfilling a customer order involves a complex set of steps that requires the close coordination of the
sales, accounting, and manufacturing functions.
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Management Information Systems
Business Processes and Information Systems
Informationtechnology enhances
business processes in two main ways:
1. Increasing efficiency of existing
processes
Automating steps that were manual
2. Enabling entirely new processes that are
capable of transforming the businesses
Change flow of information
Replace sequential steps with parallel
steps
Eliminate delays in decision making
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Management Information Systems
Types of Information Systems
Transaction processing systems
Perform and record daily routine
transactions necessary to conduct business
Examples: sales order entry, payroll,
shipping
Allow managers to monitor status of
operations and relations with external
environment
Serve operational levels
Serve predefined, structured goals and
decision making
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Types of Information Systems
A Payroll TPS
A TPS for payroll
processing captures
employee payment
transaction data (such
as a time card). System
outputs include online
and hard-copy reports
for management and
employee paychecks.
FIGURE 2-2
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Management Information Systems
Types of Information Systems
Business intelligence
Middle management (controlling,
Monitoring & Decision making)
Class of software applications
Analyze current and historical data
to find patterns and trends and aid
decision-making
Used in systems that support middle
and senior management
Data-driven DSS
Executive support systems (ESS)
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Management Information Systems
Types of Information Systems
Management information systems
Serve middle management
Provide reports on firms current
performance, based on data from TPS
Provide answers to routine
questions with predefined procedure
for answering them
Typically have little analytic
capability
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Types of Information Systems
How Management Information Systems Obtain Their Data from the Organizations TPS
FIGURE 2-3
In the system illustrated by this diagram, three TPS supply summarized transaction data to the
MIS reporting system at the end of the time period. Managers gain access to the organizational
data through the MIS, which provides them with the appropriate reports.
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Types of Information Systems
Sample MIS Report
FIGURE 2-4
This report, showing summarized annual sales data, was produced by the MIS in Figure 2-3.
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Management Information Systems
Types of Information Systems
Decision support systems
Serve middle management
Support non-routine decision making
Example: What is impact on production
schedule if December sales doubled?
Often use external information as
well from TPS and MIS
Model driven DSS
Voyage-estimating systems
Data driven DSS
Intrawests marketing analysis systems
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Types of Information Systems
Voyage-Estimating Decision Support System
FIGURE 2-5 This DSS operates on a powerful PC. It is used daily by managers who must develop bids on shipping contracts.
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Management Information Systems
Types of Information Systems
Executive support systems
Support senior management
Address non-routine decisions
Requiring judgment, evaluation, and insight
Incorporate data about external events
(e.g. new tax laws or competitors) as well
as summarized information from internal MIS
and DSS
Example: Digital dashboard with real-time
view of firms financial performance:
working capital, accounts receivable,
accounts payable, cash flow, and inventory
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Management Information Systems
Types of Information Systems
Systemsfrom a constituency
perspective
Transaction processing systems:
supporting operational level
employees
Management information systems and
decision-support systems:
supporting managers
Executive support systems:
supporting executives
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Management Information Systems
Types of Information Systems
Relationship of systems to one
another
TPS: Major source of data for other
systems
ESS: Recipient of data from lower-
level systems
Data may be exchanged between systems
In reality, most businesses systems
are only loosely integrated (but they
are getting better!)
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Types of Information Systems
DOMINOS SIZZLES WITH PIZZA TRACKER
Read the Interactive Session and discuss the following
questions
DescribeDominos business model and business
strategy. What challenges is it facing?
Whatsystems have the company used or planned
to use to overcome these challenge? What
types of systems are they? What role will
each play in helping Dominos overcome these
challenge?
Whatother types of system could help
Dominos overcome its challenges?
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Types of Information Systems
Systems linking Enterprises
Enterprise applications
Systems for linking the enterprise
Span functional areas
Execute business processes across firm
Include all levels of management
Four major applications:
Enterprise systems
Supply chain management systems
Customer relationship management systems
Knowledge management systems
Enterprise Resource Planning (ERPs)
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Types of Information Systems
Enterprise
Application
Architecture
Enterprise
applications automate
processes that span
multiple business
functions and
organizational levels
and may extend
outside the
FIGURE 2-6
organization.
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Types of Information Systems
Enterprise systems
Collects data from different firm
functions and stores data in single
central data repository
Resolves problem of fragmented,
redundant data sets and systems
Enable:
Coordination of daily activities
Efficient response to customer orders
(production, inventory)
Provide valuable information for
improving management decision making
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Management Information Systems
Types of Information Systems
Supplychain management (SCM)
systems
Manage firms relationships with
suppliers
Share information about
Orders, production, inventory levels,
delivery of products and services
Goal:
Right amount of products to destination
with least amount of time and lowest cost
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Types of Information Systems
Customer relationship management
systems:
Provide information to coordinate all
of the business processes that deal
with customers in sales, marketing, and
service to optimize revenue, customer
satisfaction, and customer retention
Integrate firms customer-related
processes and consolidate customer
information from multiple communication
channels
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Types of Information Systems
Knowledge management systems (KMS)
Support processes for acquiring,
creating, storing, distributing,
applying, integrating knowledge
How to create, produce, distribute
products and services
Collect internal knowledge and
experience within firm and make it
available to employees
Link to external sources of knowledge
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Types of Information Systems
Enterprise Resource Planning
The enterprise resource planning system
integrates software applications just as
a company integrates business processes,
such as purchasing, finance, human
resources and inventory management.
Assignment#
ERP related research papers in
groups.
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Management Information Systems
Types of Information Systems
Alternativetools that increase
integration and expedite the flow
of information
Intranets:
Internal company Web sites accessible
only by employees
Extranets:
Company Web sites accessible
externally only to vendors and
suppliers
Often used to coordinate supply chain
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Types of Information Systems
E-business
Use of digital technology and Internet to
drive major business processes
E-commerce
Subset of e-business
Buying and selling goods and services
through Internet
E-government:
Using Internet technology to deliver
information and services to citizens,
employees, and businesses
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Management Information Systems
Systems for Collaboration and Teamwork
Collaboration:
Short-lived or long-term
Informal or formal (teams)
Growing importance of collaboration:
Changing nature of work
Growth of professional work
interaction jobs
Changing organization of the firm
Changing scope of the firm
Emphasis on innovation
Changing culture of work
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Systems for Collaboration and Teamwork
Business benefits of collaboration and
teamwork
Investments in collaboration technology
can produce organizational improvements
returning high ROI
Benefits:
Productivity
Quality
Innovation
Customer service
Financial performance
Profitability, sales, sales growth
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Systems for Collaboration and Teamwork
Requirements for Collaboration
FIGURE 2-7
Successful collaboration requires an appropriate organizational structure and culture, along with
appropriate collaboration technology.
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Systems for Collaboration and Teamwork
Buildinga collaborative culture and
business processes
Command and control organizations
No value placed on teamwork or lower-
level participation in decisions
Collaborative business culture
Senior managers rely on teams of
employees
Policies, products, designs, processes,
systems rely on teams
Managers purpose is to build teams
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Systems for Collaboration and Teamwork
Technology for collaboration and teamwork
15 categories of collaborative software
tools
Email and instant messaging White boarding
Collaborative writing Web presenting
Collaborative reviewing Work scheduling
Event scheduling Document sharing /wikis
File sharing Mind mapping
Screen sharing Large audience Webinars
Audio conferencing Co-browsing
Video conferencing
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Systems for Collaboration and Teamwork
Technologyfor collaboration and
teamwork (cont.)
Social Networking
Wikis
Virtual Worlds
Internet-Based Collaboration
Environments
Virtual meeting systems (telepresence)
Google Apps/Google sites
Microsoft SharePoint
Lotus Notes
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Systems for Collaboration and Teamwork
VIRTUAL MEETINGS: SMART MANAGEMENT
Read the Interactive Session and discuss the following
questions
Whatare the advantages of using
videoconferencing technologies? What are
the disadvantages?
Whatis telepresence and what sorts of
companies are best suited to use it as a
communications tool?
Whatkinds of companies could benefit from
using videoconferencing? Are there any
companies that might not derive any
benefits from this technology?
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Systems for Collaboration and Teamwork
Twodimensions of collaboration
technologies
Space (or location) remote or colocated
Time synchronous or asynchronous
Six steps in evaluating software tools
[Link] are your firms collaboration challenges?
[Link] kinds of solutions are available?
[Link] available products cost and benefits
[Link] security risks
[Link] users for implementation and training
issues
[Link] product vendors
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Systems for Collaboration and Teamwork
The Time/Space Collaboration Tool Matrix
FIGURE 2-8
Collaboration technologies can be classified in terms of whether they support interactions at the
same or different time or place whether these interactions are remote or co-located.
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The Information Systems Function in Business
Information systems department:
Formal organizational unit responsible
for information technology services
Often headed by chief information
officer (CIO)
Other senior positions include chief
security officer (CSO), chief knowledge
officer (CKO), chief privacy officer (CPO)
Programmers
Systems analysts
Information systems managers
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The Information Systems Function in Business
End users
Representatives of other departments for
whom applications are developed
Increasing role in system design,
development
IT Governance:
Strategies and policies for using IT in the
organization
Decision rights
Accountability
Organization of information systems function
Centralized, decentralized, etc.
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