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Job Analysis: Methods and Benefits

This document discusses job analysis, which is the process of gathering information about a job to determine the specific duties, working conditions, and skills required. It involves defining job descriptions and specifications to fit the right person to the right job. Methods of job analysis include observation, interviews, questionnaires, and technical conferences. The purposes of job analysis are to aid in hiring, evaluation, training, and compensation. While it provides important information, job analysis can be time-consuming and rely on limited data sources.

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Gaurav Arora
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19 views10 pages

Job Analysis: Methods and Benefits

This document discusses job analysis, which is the process of gathering information about a job to determine the specific duties, working conditions, and skills required. It involves defining job descriptions and specifications to fit the right person to the right job. Methods of job analysis include observation, interviews, questionnaires, and technical conferences. The purposes of job analysis are to aid in hiring, evaluation, training, and compensation. While it provides important information, job analysis can be time-consuming and rely on limited data sources.

Uploaded by

Gaurav Arora
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd

Presented By

Group 3

JOB ANALYSIS
It is the process of getting information about job .
It is the process of analyzing what every Employees

Job entails :
-What they do ( Determining the specific duties,
roles and responsibilities )
- How they do it ( Determining Working condition ,
Environment etc.)
- What they need to know ( The personal skills and
qualifications required to perform that job
satisfactorily )

Process of Job Analysis


Mission , Objectives
and Goals

Determine the goals and objectives of the


organization
Determine how goals and objectives of the
organization will be attained

Strategy

Gather information
(Perform Job
Analysis

Define Job
description

Define Job
Specification

Determine what jobs need to be done by


whom , roles and responsibilities , skills
required etc . to achieve goals .
Prepare Job Description and Job
classification
Preparing Job specifications

Job Analysis Method


Observation
Method
Structured
Questionnaire

Individual
Interviews

Job Data

Group
Interviews

Diary Method

Technical
Conference

Job Analysis Method (Cont.)


Observation Method

Job analyst watches employees directly and gather data by observing the workers
activities .
Interviews

- Individual
Interview employees who are actually doing the job, helping him or her describe duties
performed .
- Group
Interviewing several employees who hold the position simultaneously to get the more
clear picture .
Structured Questionnaire.

Workers complete a specifically designed questionnaire


- Employees answer questions about the jobs tasks and responsibilities
- Each question is answered using rating system that shows which task is more
important .

Job Analysis Method (Cont.)


Technical Conference

- a job analysis technique that involves extensive input from the


employees supervisor.

Dairy Method

- Describe daily work activities in diary or log


Combination of Methods

- The best results are usually achieved with some combination of methods.

Other Job Analysis Process


O*NET Content Model is a database of information on the characteristics of occupations

(which are clusters of similar jobs) and their requirements of workers .


It describes different mix of Knowledge , Skills , abilities necessary to perform the task .

Purpose of Job Analysis


The main purpose of the Job Analysis is to fit the :

Right Person for the


Right Job at the
Right Time and In a
Right Place.
There are two outcomes of a Job Analysis

- Job Description
- Job Specification

Advantages of Job Analysis


Present immediate information
Assist in designing the requirements to perform a

job.
Assist in the hiring process
Helps in performing evaluation and appraisal
processes.
Assists in delivering appropriate training.
Assists in Deciding Compensation Package for a
Specific Job

Disadvantages of Job Analysis


Time Consuming
Require lots of human efforts .
Source of Data is Extremely Small .
Job Analyst may not possess Appropriate skills.
Data gathered may not reflect actual situation .

- like mental abilities cannot be observed


- Employees exaggerating job importance

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