A TUTORIAL ON
MS PROJECT 2007
Sudhakar Polisetti
A task that has a finite duration, has well
defined execution path and objectives to
achieve, and requires utilization of certain
resources, is called a Project.
Resources can be any animate or inanimate
object. For example, Time, money, manpower
& machines, etc.
Microsoft Project helps in managing project
timeline and resource management.
This tutorial uses Microsoft Office Project
2007.
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PROJECT MANAGEMENT
A project has basically two modes
Planning
mode
Tracking mode
The first leg of this tutorial that starts from
the next slide describes creating project
plan, the second leg will describe the
tracking mode.
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PROJECT PLAN
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Follow the following path on XP / Vista / 7 / 8
Menu Programs Microsoft Office
Microsoft Office Project 2007
Start
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GETTING STARTED
Start by defining the properties of the project
You need to know the start date of the Project
Open Project Menu and select Project
Information, and write the Project start date
there. See screenshot on next slide -
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DEFINING A PROJECT
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PROJECT INFORMATION DIALOG
Go to Tools menu and select Options.
Select General tab from the top of the
dialog box.
You can set the Advice Wizard on/off.
You may define the Standard Rate and
Overtime rates here.
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PROJECT GENERAL OPTIONS
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PROJECT OPTIONS
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PROJECT OPTIONS - GENERAL
You can set the week start day, fiscal year
start month, daily work start & end time,
working hours per day, working hours per
week and number of working days per month
here for your project.
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OPTIONS CALENDAR TAB
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You can start adding tasks and sub tasks to
the project now.
break the whole project into individual tasks.
Normally, a task involves one person or a
small group of people over a span of time
that can be measured in days.
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ADD TASKS & SUBTASKS
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ADDING TASKS
to group tasks under phases, grouping is done
from the top down with Final total at the
very top, with Subtotals below and so on.
Look at the next screenshot for a how-to on
creating subtasks.
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SUBTASKS
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CREATING SUBTASKS
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TASKS & SUBTASKS
define the duration of all the tasks.
The next screen shows tasks having a welldefined duration.
You dont need to define the duration for the
task group, it is evaluated using subtasks
automatically.
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DEFINING A TIMELINE
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TASKS WITH DURATION
In MS Project a task that must be completed
before another task can start is called a
predecessor.
The first task has no predecessor and each of the
following tasks has to have at least one.
In some cases a task may have several
predecessors meaning that several tasks have to
be completed before that one can start.
In other cases a task may be predecessor to
several others - its completion can allow several
other tasks to start.
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TASK PREDECESSORS
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TASKS WITH PREDECESSORS
PROJECT TRACKING
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Two of the techniques used for project
management are called Critical Path Management
(CPM) and Program Evaluation and Review
Techniques (PERT).
The technique involves using network models to
trace the links between tasks and to identify the
tasks which are critical to meeting the deadlines.
When you have a large number of tasks
overlapping you really have to use the right tool to
show which tasks can be delayed and which must
be on time.
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IMPORTANCE OF TRACKING
PROGRESS
Once you've identified the critical path, any
delay on any part of the critical path will
cause a delay in the whole project.
It is where managers must concentrate their
efforts.
In MS Project, you use the Tracking Gantt
diagram to show the critical path in red
and you can see the PERT diagram by looking
at the Network view.
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TRACKING GANTT VIEW
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PERT/CPM CHART
Now, you'll want to track the degree of
completion of each of the tasks.
You could do that every day as you go along.
As soon as something starts to go off track,
you can react and adjust accordingly.
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TRACKING PROGRESS
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TASK INFORMATION DIALOG
RESOURCE SHEET
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people are resources that you have to
manage well in order to achieve the project's
objectives.
You may also need some material resources equipment, supplies, specialized
environments - that you will have to
schedule and pay for.
You can easily include the management of
resources in MS Project along with the tasks
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PROJECT RESOURCES
You must start by identifying the resources
available along with their costs.
Resource costs will be multiplied by duration
to calculate project costs.
You have to open the Resource sheet to
specify the projet resources and costs.
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To track costs, you insert a Cost column next
to the Resources column.
When you assign the resources to each task,
the costs will be calculated an displayed.
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COST TRACKING
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ADDING COST COLUMN
You assign resources, people or material, to
each of the tasks.
A task may have several resources.
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ASSIGNING RESOURCES
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TASK INFO - ADDING RESOURCES
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Thank You