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Microsoft Project 2003 Overview

This document provides an introduction to using Microsoft Project to plan and schedule projects. It outlines the basic steps to create a new project file, enter tasks and durations, define task dependencies, format the Gantt chart, and print reports. Key steps include opening Microsoft Project, creating a new project, entering task names and durations, establishing relationships between tasks, customizing the Gantt chart view, and previewing and printing outputs.

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faizazren
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85 views20 pages

Microsoft Project 2003 Overview

This document provides an introduction to using Microsoft Project to plan and schedule projects. It outlines the basic steps to create a new project file, enter tasks and durations, define task dependencies, format the Gantt chart, and print reports. Key steps include opening Microsoft Project, creating a new project, entering task names and durations, establishing relationships between tasks, customizing the Gantt chart view, and previewing and printing outputs.

Uploaded by

faizazren
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
  • Introduction to Microsoft Project
  • Opening Software
  • MS Project Interface
  • Create a New Project
  • Project Information
  • Continue Project Information
  • Save the File
  • Properties
  • Enter and Organize a Task List
  • Define Duration
  • Task Dependencies
  • Indent
  • Timescale
  • Gantt Chart Wizard
  • PDM/PERT Chart
  • Page Set Up & Printing
  • Printing

INTRODUCTION TO

MICROSOFT PROJECT

Opening Software

To start, click Start program, then All Program, then


Microsoft office and then click Microsoft Project 2003 icon.

MS Project Interface

Microsoft Project 2003 default windows


MENU

SIDE
PANE

GANTT
CHART
TASK
INFORMATION

Create a New Project


Click New
The New button or you could choose to go File -> New

Project Information
Click Project Information on the Project menu. Type or
select a start date or a finish date for your project, and
then click OK. You will have to select Schedule from.

Cont..

The date will appear


automatically when you finish
entering the Task Name

Save the File


File -> Save or Save As
In the File name box, type a name for your project, and
then click Save

Properties

On the Menu, click Properties, and then click the Summary


Tab.
Key in the Title of your project and Company Name and
other information.

Enter and Organize a Task List

On the View Menu, click Gantt Chart.


In the Task Name field, type a task name, and then press
TAB. Microsoft Project enters an estimates duration of one
day for the task followed by a question mark.

Duration
The next step is to define the duration of all the tasks.
Again, you will draw upon the experience and knowledge of
the Project Manager and the participants.
You want to obtain a value that is as possible for the
duration of each tasks.
That may have to be negotiated.
Duration: Click in the duration column and key in the
duration of the project or double click the field of duration,
fill in General of Task Information.

Cont..
Key in the duration
in 2 ways
a. Manually
b. Table of Task
Information

Task Dependencies
One of the most reliable methods for scheduling tasks is to
establish relationships between them, that is, task
dependencies.
Task dependencies reflect how later tasks, or successors,
depend on the finish or start of earlier tasks, or
predecessors.

Cont

Finish to Start means that predecessors finishes before the


next task begins.
Lag time creates delay.(ex : you want a gap of 1d after
finishing task 3)
Lead time creates an overlap. (..the last 2 days of task 6
and the first 2d of task 7 overlap)

Cont
Enter all task, duration, start date, relationship between
task.

Indent

Select task then use Indent button to show that they are
grouped under the heading.

A group bar
will be
generated

Timescale
Double click at column timescale, Timescale box will
appear.
Choose formatting of Middle Tier & Bottom Tier
example :Year & Month / Month & Week

Gantt Chart Wizard

On the Format Menu, click Gantt Chart Wizard.

Select what kind of information do you want to display in


your Gantt Chart.

PDM/PERT Chart
On the View Menu, click Network Diagram.
Precedence Diagram will produce automatically.

Page Set Up & Printing


On the File Menu, click Page Set Up.
Click Page, choose Landscape and adjust scaling paper by
clicking Fit to..
Click Lagend, Add Project Title.

Printing
Click button Print Preview to see overall view
Click button Print :> then click OK

INTRODUCTION TO MICROSOFT PROJECT
Opening Software Start All ProgramMicrosoft office To start, click Start program, then All Program, then Microsoft office a
MS Project Interface MENU MENU SIDE PANE SIDE PANE GANTT CHART GANTT CHART TASK INFORMATION TASK INFORMATION Micro
Create a New Project New File Click New The New button or you could choose to go File -> New
Project Information Project Information Project Click Project Information on the Project menu. Type or select a start date
Cont.. The date will appear automatically when you finish entering the Task Name
Save the File SaveSave As Save File -> Save or Save As In the File name box, type a name for your project, and then click
Properties MenuProperties On the Menu, click Properties, and then click the Summary Tab. Key in the Title of your project
Enter and Organize a Task List ViewGantt ChartTask Name field On the View Menu, click Gantt Chart. In the Task Name field,
Duration Project ManagerDurationGeneralTask Information The next step is to define the duration of all the tasks. Again, y

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