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PROJECT MONITORING SYSTEM

IN NTPC
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THRUST IS ON ..
TIME
COST
QUALITY & PERFORMANCE
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Project Management of Multi Projects by one
Organisation requires different handling than
the Project Management of only one Project .
In multi projects, Systems Approach in
Project Management is essential.
NTPC follows Integrated Project Management
& Control System
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ENGINEERING MANAGEMENT
CONTRACTING, INSPECTION &
EXPEDITING
FIELD OPERATION
THREE CONTROL CENTRES :
INTEGRATED PROJECT MANAGEMENT
AND CONTROL SYSTEM (IPMCS)
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INTEGRATION OF PLANNING, REVIEW
AND CONTROL SYSTEM
L-1 Project MNW
Engg.
L2 SCH.
Contract
L2 Network
(Manf. & Dely)
L2 Network
(Site Act.)
Engg.
L-3 Program
Manf. & Dely
L-3 Program

Site
L-3 Program

Fortnightly
Reviews
GM / HOD
Fortnightly
Reviews
GM / HOD
Weekly
Review by
HOD
T.C.M. C.R.M.
Fortnightly Site
Proj. Rev. (HOP)
Monthly Project Review (PRT)
L-1 Tier
Planning
L-2 Tier
Planning
L-3 Tier
Planning
L-3 Tier
Review
L-2 Tier
Review
L-1 Tier
Review
Top
Management
Reviews
Monthly
Exception
Report
Pre Order Net Work
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IPMCS
Pre order network for each projects
L1-Master network

PROJECT SCHEDULING COMPRISES OF :
L2- Network of each Package
Working Level Programme for each package (L2) - This is
Prepared within the Overall Framework of Master Network
Post award execution and expediting
L3- Rolling programme for site activities.
All these Networks & Programmes are Computerised and
Intregrated using appropriate Software.

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PRE ORDER NETWORK
Statutory clearance (central & State)
Project design memorandum / technical specifications
Techno Economic Clearance
Fund tie-ups
Land acquisition proceedings
Investment approval
I : Preparation of feasibility report and various
statutory clearances
Contd..
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III :Tendering of major packages
Programme for tendering of major packages
is included.
II : Infrastructural development
Various activities at site to create required
infrastructural facilities.
Contd..
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Pre-Order Network
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L1- MASTER NETWORK (MNW)
Master Network identifies the milestones for key
events for each package in the areas of engineering,
procurement, manufacturing, despatch, erection and
commissioning.
Interrelationship between various activities is clearly
identified in the Master Network.
Master Network also contains interface tie ups for
inputs to be given to NTPC and required from NTPC.
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Master Network
Simhadri TPP
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L2 NET WORK
2. L-2 Network gives the Schedule for Starting/Completion
of Activities
L2 network indicates the time frame of various activities
within the package, from start to completion, within the
frame-work of Master Network (L1).
L2 network for each package is finalised by Corporate
Monitoring Group in association with Engineering Dept.,
Contract Services, Quality Assurance, Inspection and site.
It also includes manufacturing & delivery schedule of
major shop manufactured items & materials and bought
out items.
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L2 Network - Civil Work
Simhadri TPP
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3. L3 is a rolling programme for execution at site
The L3 programme is a three monthly rolling
programme prepared by site within the time frame of
L2 schedule indicating various items and quantity to be
executed in each month.
The resources and all other inputs to execute these
quantities are clearly mentioned.
From the three monthly programme, a monthly
programme is prepared, which is further broken into
weekly targets to be executed. Availability of
drawings, materials, fronts and resources is also
reviewed.
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REVIEW & CONTROL SYSTEM
Site Review Meetings
Weekly Review by concerned Package
Engineer at site with Contractors. Critical &
Major Packages. by HOD.
Fortnightly Review of project by Head of
Project/GM.

(Contd...)
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CONTD..
Project Review Team (PRT)
PRT for each project comprising
executives from three Control Centres, viz.
Engineering, Contracts & Site. Also has
members from service functions.
Project Review Team meetings take place
every month chaired by the Head of the
project/ GM. Detailed agenda issued in
advance.


(Contd...)
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Contd..
PRT Meeting ensures :
Resolve inter control centre problems
Identifying constraints & hold ups for present and
future
Taking corrective action on various critical items.
Corporate Monitoring Group,
Issues MOM of PRT Meetings
identifies critical and major issues.
Puts up exception report to top management.
(Contd...)
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TECHNICAL CO-ORDINATION MEETINGS (TCM)
Technical Coordination Meetings take place with
vendors to discuss on various engineering
requirements, finalisation of engineering details
within the time frame and schedules of engineering
activities. TCM is convened by Engineering Control
Centre.
Frequency of TCM is minimum once in a month.
In initial stages of project frequency is high (2 to
4) depending on the requirement.

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Contract Review Meetings(CRM)
Contract Review Meetings are convened by
Contract Services with the vendors
Reviews progress of manufacturing & despatch
Resolves various contractural issues for expediting
supplies.
Progress of manufacturing is reviewed w.r.t. L-2
Network.
CRM are generally held at manufacturing works to
ascertain the status of the manufacturing.
CRM is held atleast once in a month for major
packages.
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Management Reviews
Regional Executive Director reviews the
Critical Packages and the progress of
Project .
Director (Project) reviews the progress of
the project as per requirement.
Other functional Directors also review
project progress from time to time during
their visit to site.
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Management Information System (MIS)
A From Site
Package wise weekly review at site:
P&S Dept at site generates report and puts up to
Head of Project/GM.
Fortnightly Project Review at Site by HOP/
GM- Action plan by P&S.
Monthly Progress Report from Site:
P&S compiles progress- actual vis--vis
[Link] is a detailed Quantified progress
report.
This also indicates rolling programme for next
3 months


Contd..
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Contd..
B Vendors Monthly Progress Report:
Each vendor submits monthly progress report.
The report is in pre-decided formats.
It covers all areas such as Engg., Ordering,
Manfg., Quality & Despatch.
It is sent to CMG, Site, Engg. & Contracts.
Contd..
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Contd..
Minutes & Exception of Monthly PRT
Meeting: CMG circulates MOM to all control
centres for actions. Based on PRT meeting,
Site progress report & CRM, CMG prepares
every month exception report highlighting
critical issues requiring immediate attention
of Management.
Contd..
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Contd..
Monthly Progress Report from Contract
Services: Report on pre-award activities is
prepared by CS.
Monthly Report from Regional EDs : Report
from Regional Executive Director for CMD covering
all aspects viz Operation, Projects, Commercial etc .
Minutes of Management Committee Meetings
& Top Management Review : Action plan
based on these reviews are prepared.
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PROJECT IMPLEMENTATION
CONCEPTS IN NTPC
QUALIFICATION TO ENSURE COMPETITION FROM
COMPETENT PARTIES

BROAD BASED SPECIFICATION TO GENERATE
COMPETITION

CLEARLY DEFINED EVALUATION CRITERIA

CONTRACTORS SELECTION BY PRICE &
CAPABILITY CONSIDERATION

DEDICATED PROJECT TEAM IN ALL FUNCTIONAL
AREAS

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PROJECT ACTIVITIES
PROJ ECT
PROPOSAL
PROJ ECT
APPRAISAL
PACKAGING
PROCUREMENT
MANUFACTURE
& DELIVERY
INSTALLATION
COMMISSIONING
PERFORMANCE
TESTING
OPERATION
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PROJECT PROPOSAL
PROCESSES
TECHNOLOGICAL OPTIONS
DATA COLLECTION & ANALYSIS
TECHNO ECONOMIC EVALUATION
COST ESTIMATION
TARGET SETTING & REVIEW FORUM
INFORMAL AT DIRECTOR or CHAIRMAN LEVEL
PRESENTATIONS MADE TO MANAGEMENT
APPROVAL
PROJECT SUB COMMITTEE OF BOARD
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PACKAGING
PROCESSES
SELECTING THE OPTIMAL COMBINATION OF PACKAGING
CONSISTENT WITH
TECHNOLOGY
TIME SCHEDULE
OPTIMAL COST
COMPETITION
INTERFACE
FUNDING
TARGET SETTING & REVIEW FORUM
PRE ORDER NETWORK OF THE PROJECT
INFORMAL AT DIRECTOR or CHAIRMAN LEVEL
APPROVAL
CHAIRMAN


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PROCUREMENT
PROCESSES
DESIGN MEMORANDUM
SPECIFICATIONS
COST ESTIMATES
QUALIFICATION REQUIREMENTS
BID INVITATION & EVALUATION
VENDOR ASESSMENT
PRE AWARD DISCUSSIONS
TARGET SETTING & REVIEW FORUM
PRE ORDER & L 1 NETWORK OF THE PROJECT
INFORMAL AT DIRECTOR or CHAIRMAN LEVEL
PRT MEETINGS START WITH MAIN PLANT AWARD
APPROVAL
AS PER DELEGATION OF POWERS

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MANUFACTURE & DELIVERY
PROCESSES
DOCUMENT APPROVAL
QUALITY PLAN APPROVALS
SUB VENDOR APPROVAL
IN PROCESS INSPECTION
FINISHED GOODS INSPECTION
TARGET SETTING & REVIEW FORUM
L 2 & L3 NETWORKS OF THE PACKAGE
PRT, TCM AND CRM MEETINGS
MONTHLY PROGRESS REPORT
DEVIATION DISPOSAL - APPROVAL
AS PER DELEGATION OF POWERS
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INSTALLATION
PROCESSES
FIELD QUALITY PLANS
INSPECTION ON RECEIPT
STORAGE
CONSTRUCTION & INSTALLATION ACTIVIES
TARGET SETTING & REVIEW FORUM
L 3 NETWORK OF THE PACKAGE
ENGINEER, HOD, GM, PRT, AND CRM
DAILY REPORTS
SITE VISITS BY CMD, DIRECTORS & ED
DEVIATION DISPOSAL - APPROVAL
AS PER DELEGATION OF POWERS

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COMMISSIONING
PROCESSES
PRE COMMISSIONING CHECKS
TARGET SETTING & REVIEW FORUM
L 3 NETWORK OF THE PACKAGE
COMMISSIONING TEAM, GM, PRT AND CRM
SITE VISITS BY CMD, DIRECTORS & ED

DEVIATION DISPOSAL - APPROVAL
AS PER DELEGATION OF POWERS


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PERFORMANCE TESTING
PROCESSES
TRIAL OPERATION
PG TESTS
TARGET SETTING & REVIEW FORUM
L 2 NETWORK OF THE PACKAGE
GM, ORT, PRT AND CRM
SITE VISITS BY CMD, DIRECTORS & ED

DEVIATION DISPOSAL - APPROVAL
AS PER DELEGATION OF POWERS


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Keys to Project Success
Budget
Schedule
Performance
Success
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Project Management
IN PROJECT MANAGEMENT, IT IS NOT A
MATTER OF WHETHER YOULL GET INTO
TROUBLE; RATHER, ITS A MATTER OF HOW
SOON YOULL GET INTO TROUBLE AND HOW
FAST YOU CAN GETOUT OF IT.





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Project Management
The reasonable man adapts himself to the world;
the unreasonable one persists in trying to adapt
the world to himself. Therefore, all progress
depends on the unreasonable man.

-- George Bernard Shaw




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THANKS
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The Project Management had effectively
used an innovative approach to maintain
industrial relations throughout the
implementation of the Project .Completion
of the Project ahead of schedule bears
testimony to the effectiveness of this
approach.

World Banks Observations -June 2000
(Completion Report of Loan No:3632-IN)