Overview
What is ERP?
Enterprise Resource Planning
Definition
Software solution that addresses the enterprise needs taking the process view of an organisation to meet the organisational goals tightly integrating all functions of an enterprise.
Major ERP products in the market
SAP JD Edwards MFG Pro (QAD) Peoplesoft Oracle APPs BAAN
Overview
Why should enterprises go in for ERP?
Real-time information at fingertips Exposure to industry best practices No redundancy/duplication of effort, data Reduced overheads & inventory Speedier response to external entities
Upto-date technology
Integration of business systems across locations Absolute transparency Market image enhancement
Overview
Indicative Market share of leading vendors:
Overview
Types of ERP projects
Implementation Maintenance or Support Development Migration Rollout
Entities in an ERP implementation Client - Core team, Business process owners, helpdesk
Software vendor - SAP
Hardware vendor - IBM Implementation partner - Caritor
Overview
What is SAP?
Systeme, Anwendungen, Produkte in der Datenverarbeitung Systems, Applications & Products in Data Processing (in English)
Snapshot
Largest ERP vendor Founded in 1972 Headquartered at Walldorf, Germany More than 21,600 customers
Presence in more than 120 countries
approx 69,700 installations worldwide around 30,000 employees
Overview
SAP Organization
Entwicklung weltweit Global Research Network SAP Labs centers Service & Support centers
Palo Alto Cambridge Moscow Tokyo Bangalore
Mannheim Walldorf Karlsruhe Sophia Antipolis
[Link]
SAP AG1999
Overview
Overview
Why SAP?
Solutions tried and tested over 3 decades Maximum investment in R&D among ERP vendors Easily Scalable Compatible with multiple & popular OSs, databases Worldwide 24x7 customer support
Biggest network of hardware, technical & implementation partners
Solutions for all industry sizes User-centric application development
Overview
Offerings
Products of SAP
SAP R/2 SAP R/3
mySAP
Popular Versions
3.1H, 4.0B, 4.6C, 4.7
Overview
Major core modules in SAP
Sales & Distribution Materials Management
Production Planning
Financial Accounting Controlling & Profitability Analysis Human resources Plant Maintenance Quality Management
New Dimension products of SAP
BIW CRM Business One APO Industry Specific Solutions
Overview
Overview
Presentation layer
Transaction by user Presentation of result OS dependent
Application layer
SQL query on database Transfer and formatting of result SAP - ABAP
Database layer
Data store
Oracle, SQL server etc
Overview
Application Link Enabling (ALE)
Headquarters Area
Shipping
IDOCs
Plant
Warehouse
SAP AG 1999
SAP service & support
SAP Service & Support Infrastructure
Customer
SAP
Local
Regional Centers (7x24)
Service Center
Headquarters
Software Factory
Local Support
Training Consulting Regional Support Developmen t Support
Partners
Local Consulting Technology
SAP AG 1999
Regional System Houses Hardware
Central
...
Implementation
SAP service & support
SAP service & support
Online Service through SAPNet
Functions
Customer
SAP
Problem Messages Notes Hot News Online Corrections Service Requests SAP Software Change Registration Training Details Customer Master Data Maintenance
Partner
SAPNet
SAP AG 1999
System-wide concepts
System-wide concepts
Enterprise Structure Terminology
SAP
Enterprise Enterprise
Client
Subsidiary Subsidiary
Company Company
Company Code Plant
Factory Factory Sales Sales Organization Organization Department Department Warehouses Warehouses Division Division Business Business Area Area
Sales Organization Division Storage Locations
SAP AG
System-wide concepts
System-wide concepts
Organizational Structures - Business Functions
Business
Enterprise
Organizational Units
Client
Financial Accounting/ Sales
Company Code 1000
Sales Organization 1000
Cost Accounting
Controlling Area 1000
Production/ Distribution
Plant 1000
Plant 1100
Distribution Channel 10
...
Inventory Management
SAP AG
Storage Location 0001
Storage Location 0002
Storage Location 0003
System-wide concepts
Navigation
SAP R/3 system is a client system
The client concept enables the joint operation, in one system, of several enterprises that are independent of each other in business terms. During each user session you can only access the data of the client selected during the logon. A client is, in organizational terms, an independent unit in the R/3 System. Each client has its own data environment and therefore its own master data and transaction data, assigned user master records and charts of accounts, and specific customizing parameters. A user master record linked to the relevant client must be created for users to be able to log on to the system.
Navigation
Screen Elements
Command field
Menu Edit Favorites Extras System
Menu bar
Help
Standard toolbar Options Title bar Application toolbar
Overview
System System function function name name : : Activity Activity
Input field
Input field
1s t s elec tion 2nd s elec tion 3rd s elec tion 4th s elec tion 5th s elec tion Dis play Change
Tab
Green light ; pos it iv e Yellow l ight; neutral
Radio button
1s t s elec tion
2nd s elec tion
3rd s elec tion
Checkboxes
This screen is made up of various screen elements. It does not exist in the system.
Execute
Pushbutton
I42 (1) (400) iwdf4042 INS
Message
Status bar
SAP AG1999
Navigation
Command field: You can use the command field to go to applications directly by entering the transaction code. Menu bar: The menus shown here depend on which application you are working in. These menus contain cascading menu options. Standard toolbar: The icons in the system function bar are available on all R/3 screens. Any icons that you cannot use on a particular screen are dimmed. If you leave the cursor on an icon for a moment, a small flag will appear with the name (or function) of that icon. You will also see the corresponding function key. The application toolbar shows you which functions are available in the current application. Title bar: The title bar displays your current position and activity in the system. Check boxes: Checkboxes allow you to select several options simultaneously within a group. Radio buttons: Radio buttons allow you to select one option only.
Status bar: The status bar displays information on the current system status, for example, warning and error messages.
A tab provides a clearer overview of several information screens. Options: You can set your font size, list colors, and so on here.
Navigation
SAP Easy Access
Standard entry screen displayed after logon. Using the menu path Extras - Set start transaction you can select a transaction of your choice to be the default entry screen after logon. You navigate through the system using a compact tree structure that you can adapt to your own specific requirements. Use the menu path Extras - Settings to change your view of the tree structure. You can use this to display technical names (transaction codes). You can also create a Favorites list of the transactions, reports, files and Web sites you use most. You can add items to your favorites list using the Favorites menu option or by simply dragging & dropping them with the mouse. You can select system functions in the following ways:
Use the mouse to choose Menu options Favorites Other options in the tree structure (tree control)
Use the keyboard (ALT + the underlined letter of the relevant menu option) Enter a transaction code in the command field
Navigation
Transaction code
A transaction code (T-Code) is assigned to each function in R/3 You can access the assigned transaction code from any screen in the R/3 System. You can find the transaction code for the function you are working in under the Status option of the System menu. For example, to display Accounts receivable master data, enter /n and the appropriate transaction code (in this case /nfd03). Other possible entries: /n ends the current transaction. /i ends the current session. /osm04 creates a new session and goes to the transaction specified (SM04). You can also use the keyboard to get to the command field. Use the CTRL + TAB key combination to make the cursor move from one (input) field group to the next. Use TAB to move between fields within a group.
Navigation
Help
Use F1 for help on fields, menus, functions and messages. F1 help also provides technical information on the relevant field.
Use F4 for information on what values you can enter. You can also access F4 help for a selected field using the button immediately to the right of that field.
The R/3 online Help menu contains the following options:
Application help: Displays comprehensive help on the current application. Selecting this menu option in the initial screen displays help on getting started with R/3. SAP Library: This is where all online documentation can be found. Glossary: Enables you to search for definitions of terms. Release notes: Displays notes which describe functional changes that occur between R/3 releases. SAPNet: Enables you to log on to SAPNet. Feedback: Enables you to send a message to the SAPNet R/3 Frontend, SAPs service system. Settings: Enables you to select settings for help.
Navigation
The System menu contains, among others, the following options:
Create/end session: Enables you to create & end sessions. You can work with up to 6 sessions at a time.
User profile: This is where you can enter user-specific settings.
Services: Takes you to important service functions List: Contains important list functions, such as searching for character strings, saving in PC files, printing, etc. Status: Enables you to display important user and system data. Log off: Ends the SAP R/3 session with a confirmation prompt.
Reporting: Starts reports (ABAP programs). Output controller: This is where you manage user-specific print requests. Table maintenance: This is where you process tables and views. Batch input: Administers batch input sessions and data transfer. Jobs: This is where you can administer jobs that are processed in the background. SAP Service: Enables you to log on to SAPs SAPNet R/3 Frontend.
The System Services menu contains, the following options:
Navigation
Use the menu option System User profile Own data to set your own personal profile.
Address: You can create and maintain personal data here, Defaults: Defaults include the date display format, the decimal notation format etc. Parameters: Use this to assign entries to commonly-used fields. This is only available for input fields that have been allocated a parameter ID. The User profile menu also contains, among others, the following options:
Use Hold data to keep data values that you have entered in fields in an application for the duration of a user session. When you call up the application again, you can overwrite these values. Once you have Set data, you can no longer overwrite these values and have to use Delete data if you want to enter different values.
Navigation
Exercises