Ch 6 Implementation
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selmanabulis1Ch 6 Implementation
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selmanabulis1Chapter 6
Project Implementation,
Monitoring & Evaluation
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Project Implementation
• This stage involves transforming the project
proposal into the actual project or reality.
• Putting into practice the plans that had been
appraised earlier following the already laid
down time table or work plan.
• It leads to the realization of project outputs
and immediate objectives.
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Pre-requisites for successful project
implementation
1. Adequate formulation
2. Sound project organization
3. Proper implementation planning
4. Advance action (such as acquisition of land,
identifying technical collaborators/ consultants,
arranging for infrastructure facilities,
preliminary design and engineering etc.)
5. Timely availability of funds
6. Judicious equipment tendering and procurement
7. Better contract management
8. Effective monitoring
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Monitoring & Evaluation (M&E)
• M&E builds greater transparency and
accountability in use of project resources
• Information generated through M&E provide
project staff with a clearer basis for decision-
making
• Future project planning and development is
improved when guided by lessons learned from
project experience
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Project Monitoring
• It is a continuous assessment or review and
supervision by the project management at every
level of the hierarchy of the implementation of the
project
• It is aimed at tracking the progress of the project
by ensuring that input and material deliveries,
work schedules, targeted outputs and other
required actions are proceeding according to plan.
• It is “Keeping track of events in relation to work
plan and targets.
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Monitoring is the routine process of data
collection and measurement of progress
toward program objectives.
Basis for monitoring
• Periodic reports
• Regular project management and staff
meetings
• Observations or field visits and inspection.
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Cont’d
• Monitoring is a continuous assessment
that aims at providing all stakeholders
with early detailed information on the
progress or delay of the ongoing assessed
activities.
• It is an oversight of the activity's
implementation stage. Its purpose is to
determine if the outputs, deliveries and
schedules planned have been reached so
that action can be taken to correct the
deficiencies as quickly as possible.
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• Monitoring Plan Tool
Objec Interventio Indic Target Means Frequ Respon
tive n/ ator (Project of ency sible
Associated ed Collec Party
result Result) tion
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How to use the tool?
1st Column – insert your pre-determined time-
bound objective
2nd Column – insert your pre-determined
Intervention and the associated results
3rd Column – insert two or more of the indicators
you selected for the specific intervention-
results. Try to include an outcome indicator as
well as process indicators.
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4th Column - insert a performance target for each
indicator – e.g. quantitative estimate of expected
result
5th Column – insert the Means (HOW) you will gather the
information
6th Column – insert the Frequency of data collection
(WHEN)
7th Column – Insert the name of the party/agency/person
who will be primarily responsible for collecting/
reporting the information
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Project Evaluation
Evaluation is assessing, as systematically and objectively as
possible, a completed project or program (or a phase of an
ongoing project or program that has been completed).
Evaluations appraise data and information that inform
strategic decisions, thus improving the project or program in
the future.
This is a process of determining systematically and
objectively the relevance, efficiency, effectiveness,
sustainability and impact of the project in light of its
objectives.
Evaluation is the process that systematically investigate the
achievement of a program’s results
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Cont’d
• An important goal of evaluation is to provide
recommendations and lessons to the project
managers and implementation teams that have
worked on the projects and for the ones that
will implement and work on similar projects.
• A good project evaluation system helps to
ensure that a project:
Is being efficiently implemented
Is reaching the intended target groups
Is achieving its intended objectives
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Comparison between Monitoring & Evaluation
• M & E are two different management tools that are
closely related, interactive and mutually supportive
• Through routine tracking of project progress,
monitoring can provide quantitative and qualitative
data useful for designing and implementing project
evaluation exercises
• Through the results of periodic evaluations,
monitoring tools and strategies can be refined and
further developed
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Item Monitoring Evaluation
Frequenc Regular, ongoing Periodic
y
Main Keeping track/oversight Assessment/Appraisal
action
Basic Improving efficiency Improve effectiveness,
purpose Adjusting work plan impact, future
programming
Focus Inputs/outputs, process Effectiveness, relevance,
outcomes, work plans efficiency, impact,
sustainability
Informati Routine systems, field visits,
on stakeholder meetings, output Surveys
sources reports, rapid assessments Special studies
Undertak Project/program managers External evaluators
en by Supervisors Community (beneficiaries)
Community (beneficiaries) Project/program managers
Funders Supervisors
Other Stakeholders Funders
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Thank You!
End of Chapter Six
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