MS WORD NOTES

CHP#01
GETTiNG STaRTED WiTH
WORD
Creation of Ms Word
It was announced by Bill Gates on August 1, 1988, in las Vegas

Getting Starting With Word

1 Identify the Element of The MS Word?

There are followings:

1. **Ribbon**: The toolbar at the top of the screen that contains tabs like Home, Insert, Design, etc.
Each tab contains related tools and commands.

2. **Quick Access Toolbar**: Located above the Ribbon, this customizable toolbar allows
quick access to frequently used commands, such as Save, Undo, and Redo.

3. **Document Area**: The main workspace where you type and format your document.

Status Bar
4. ** **: Located at the bottom of the window, it shows information about your
document, such as word count, page number, and zoom level.

Navigation Pane
5. ** **: A panel on the left side of the window that helps you navigate
through your document, especially in larger files. It can display headings, pages, and search results.

Ruler
6. ** s**: Horizontal and vertical rulers that help you adjust the margins, indents, and tab stops
in your document.

File Menu
7. ** (Backstage View)**: Accessed by clicking on the "File" tab, this menu provides
options to save, open, print, and manage your documents
 Formatting Tools
8. ** **: Various tools to format text, such as font size, style, color,
paragraph alignment, line spacing, and more.

Review Tools
9. ** **: Tools for reviewing your document, including spell check, grammar
check, comments, track changes, and more.

10. **Insert Tools**: Options for adding elements like tables, pictures, charts, hyperlinks, headers,
footers, and more.

These elements make up the user interface and functionality of Microsoft Word.

2 Definition of computer?
Computer is an electronic machine which is used to get data from the user, process it and convert into
meaningful information is called computer.

identify the element of word interface?

The interface elements of Microsoft Word refer to the various components and tools that make up the
user interface. Here’s a breakdown of the key interface elements:

1. **Title Bar**
2. **Ribbon**
3. **Quick Access Toolbar**
4. **Document Area*
5. **Status Bar**
6. **Navigation Pane*
7. **Rulers**
8. **File Tab
9. **Scroll Bars**
10. **Zoom Control**:
11. **Dialog Box Launcher**
12. **Mini Toolbar**
13. **Context Menu**

Using MS word help?

1. Click in the Help tab.
2. Click in the Help button. The Help pane appears, listing several common help topic
categories.
3. Type a help topic in the Search field at the top and click the Search button.
 4. Select a help topic.

MS Word Ribbon?
Ribbon
The toolbar at the top of the screen that contains tabs like Home, Insert, Design, etc. Each tab contains
related tools and commands.s

Define Quick Access Toolbar?

Quick Access Toolbar
Located above the Ribbon, this customizable toolbar allows quick access to frequently used commands,
such as Save, Undo, and Redo.

Define Navigation pane and search?

5. **Navigation Pane**: A panel on the left side of the window that helps you navigate through your
document, especially in larger files. It can display headings, pages, and search results.
 CHP#02
WORkiNG WiTH DOCuMENTS
Working with Documents
Identify the element of the word (Repeat)
Creating a Document
 Select file Menu
 Click a New Document
 Select a Blank Document
Create a Document from a Template
 Select file Menu
 Click new from Template
Opening and Saving Recent document
 Select a file menu
 Select open
 Select a file location
 Select a file and click at ok
Save Document in PDF and XPS Format
 Select a file menu
  Select save as
 Type document name
 Change the type of document in PDF and XPS
 Click atok
PDF (Portable Document Format)

XPS (XML paper Specification)

Delete a Document
 Open Microsoft Word
 Locate and open the document you want to delete
 Click anywhere in the document
 Press backspace or Delete
Typing and Selecting Text
To select a single word quickly double click that word. To select a line
of text, place your cursor at the start of the line, and press shift +
down arrow. To select a paragraph, place your cursor at the start of
the paragraph and press ctrl + shift + down arrow.
Selecting a Default font
 Go to home and then select the font
 Select the font and size you want to use
 Select set Default
 Select ok
Document Protection
 GO to file menu
 Select info
 Select document Protection
 Type a password then type it again to conform it
 Save the file to make sure the password

Spelling Check and Correction

 On the word menu
  Click a Review
 Click a Spelling & Grammar
 Show aspelling and grammar dialog box
 Check spelling as you type box

Tool bar
The tool bar included in Microsoft word permits us to open, print,
and save document and we can also change the style, font and size
of the text.
Change Document Compatibility Mode / maintaining document
version
Some new Features are disabled to prevent problems when working
with previous version of office. Converting this file will enable these features
but may result in layout changes.

Document Sharing
 In the top Right corner above the ribbon
 Click share
 Save your document in OneDrive. If it’s not already there
 Enter email address of the people you want to share
 Type a massage if you want
 Select send

CHP#03
EDiTiNG DOCuMENTS
Undo and Redo
 To undo action press ctrl+z
 To redo action press ctrl+y
Undo allows you to save you back data entry by storing collection of
data maintenance actions. Redo lets you restore the change that was
undo.
Copy, Cut / Move, Paste
 Select the text you want to copy and press ctrl+c.
 Place you cursor where you want to paste the copied text and
press ctrl+V.
 Select text and cut or press ctrl+x.

CHP#04
FiNDiNG , REPlaCiNG
TEXT
Finding and Replacing Text
 Select replace or press ctrl + H
 In the find what box, type the text you want to search for
 Select find next to see where the next appears in your file
 In the replace with box, type the text you want.
 Select replace to change the text or selected replace all the
change all instance of this text in your file.
Go to
The goto option in Microsoft word provide a very easy way to jump
to a particular page, line selection etc. in a document.

CHP#05
iNSERTiNG
Inserting
Cover page, blank page, Page break

Cover page
A cover page is a first page of a report or easy that conveys
information about the author and work
Blank page
A sheet of paper that does not have anything written on it.

Page break
Put your cursor where you want one page to and the next to begin,
goto insert> page break.

Header and Footer

 Go to insert> header and footer
 Add header or footer text
 Use the option menu for additional
  Customization
 To exit, select close header, footer or pressesc.
 To delete, select insert> header> remove header
Symbols
 Go to insert
 Click a symbol option
 Show a box
 Click a more symbols
 Scroll up or down the list to find the symbol you want.
Date and time
On the insert tab in the next group, click date and time. In the date,
time dialog box, select format you want and click ok.

Page Number
 Select insert
 Click a page number
 Choose the location and style you want
 Click ok.
Drop Cap
 Select the first character of a paragraph
 Go to insert
 Select a drop cap
Select the drop cap you want to create a drop cap that fits within
your paragraph, select dropped. To create a drop cap that is in the
margin, outside of your paragraph.

Hyperlink, Bookmark and Cross reference

In computer a hyperlink or simply a link is a digital reference o data
that the user can follow or be guided to by clicking or tapping.
Bookmark
It marks a place that you want to find again easily, you can enter as
many bookmarks as you want in your document.
Cross Reference
Cross reference refers to text that appears elsewhere in your
document
Example
A chart captioned figure 1 you can use cross reference to refer
numbered items.

Picture
 On the insert tab
 Click picture
 Browser to and select the picture you want and click open.
Shapes
 Click insert
 Click shapes
 Select a shapes
 Click and drag to down the shape
You can add text, buttons, and numbering to them and you can
change their fill outline and other effects on the format tab.

Watermark
On the design tab, select watermark in the insert watermark dialog,
select text and either type your own watermark text or select one,
like fast solution college. The customize the watermark by setting the
font, layout size, colors and orientation
Smart Art
 Click the insert tab
  Click smart art
In the choose asmart art graphics dialog box. Click the type and
layout that you want
Word Art
 On the insert tab in the text group. Click word art and then click
the word art style that you want
 Enter your text you can add a fill or effect to a shape or text box
as well as the text in the word art.
Chart
 Click insert> chart
 Click the chart type and then double click the chart you want.
 In the spreadsheet that appears replace the default data with
your own information
 When your finished

Equation
 Select insert (Alt + =) to use a built in formula select equation
 To create your own select design
 Use your fingers, styles or mouse to write equation
 Select insert to bring you equation into file.

Symbols
Page border
A colored border that define the privatable page boundary

Page orientation
 Click page layout
 Page setup dialog box
 Click orientation portrait or landscape
 CHP#06
FORMaTiNG
Font
A font is the specific style and size of text that’s printed on a page
or display on a computer screen.
Arial, Verdana, Calibri, universe, Helvetica
Character
 Click or top where you want to insert the special character
 Go to insert> symbol > move symbol.
 Go to special character
Double-click the character that you want to insert.

Paragraph
A paragraph is a collection of words and sentences that contain an
end-of-line character at the end.
Shading
 Select the word or paragraph that you want to apply shading to
 On the home tab in the paragraph group click the arrow next to
shading
 Under theme colors, click the color that you want to use to
shad your selection.
Auto text
 To use the text, goto insert
 Quick parts
 Auto text and choose the enter you want
Bullets and Numbering
A series of items with a heading broken by up dotted points

1.  Select the text

2.  Go to home menu
3.  Click bullets or numbering
Margins
Margins are the amount of while space left at each border of a page
Tabs
It comprises seven tabs
Home, insert, page layout, reference, Mailing, Review and view

Line spacing
Line spacing is the distance between line of text.

Document layout
The page layout tabs, holds all the options that allows you to arrange
your document page just the way you want them

Page Width
Normally the default format would the options “letter” which is the
standard size of page (8.5*11 inches)

CHP#07
TaBlES
Tables

“Intersection & Selection”

A drawing table is a grid of rows and columns in which you can enter
text.
 Click insert option
 Select number rows & columns
 Larger table, or to customize a table
 Select insert table
 Select number of rows and columns
Then ok
Click anywhere in the table, and then press ctrl+ A to select the tablw
data in the entire table, or you can click the top most cell in the and
the press ctrl+ shift+ end
Cells, Rows and Column
Cells: the adjacent top new creates the cell and the left most
column is A1.

Column : A column is a vertical line of cells, each column has

a special letters that identifies it

Rows: A roe is a horizontal line of cells. Each row has a

unique number that identification.
Deleting row, column and Cells:
 Right click in table cell, row or column you want to delete.
 On the mini toolbar, click delete
 Choose delete cell, delete column or delete rows
Merging and Splitting
Merging combines two or more cells to create a new, layer cells you
can split the word document into different parts of a table at the
sametime.

CHP#08
REPORTS WRiTiNG aND
RESEaRCH RElaTED
COMMaNDS
Bibliography
A bibliography is a list of source referred to in a document.

Example: copy write the text (book, articles)

Heading
 Heading are signposts that help you structure layers piece of writing
and allow the reader easily navigate their way around a document.

Table of content
A table of contents is just like a list of chapters at the beginning of a
book
Endnote and Footnote
 Endnote insert citation into document
  Footnote are small citation at the bottom of a page that
provide additional information or the source pfa passage in the
page’stext ALT+CTRL+F.

Caption
A caption is a numbered label such as “ figure 1” that you can add to
a figure,atable, an equation or another object

Table of figure
A table of figure is a content page which references graphics, picture
and table
Reference
Reference words represent other element in a text and allow the
write to manipulate these elements in different ways.

Mailing
Mailing tab in Microsoft word is use for creating envelops, labels and
Mail merge. Mail merge is a feature for sending a little to the
multiple recipient at a time with repartee detail like address and
greeting line.

Creating mailing list in word:

 Go to file> new> new document
 Goto mailing > select recipient > create a new list
 Select new address list
 Select name or address name
 Click atok
Preview
Review tab in Microsoft word is use for checking spelling and
grammatical mistakes in the documents, write comment, track
changes if the documents modified, comparing document with
another and documents protection
Translate and language Selection
Translate tools automate the translate of text in enterprise content
so that it may be used in other languages

Commenting a document
Adding a comment to a document like writing a note in the page’s
margins

CHP#09
PRiNTiNG
Printer selection (ctrl+P)
 Click file from the tab bar at the top of the window and click
print once your document is ready for printing
 Click printer properties
 From the printing referencing windows select your preferred 2-
sides printing method of printing
 Click print to send the document to selected printer
Print Preview
Click the filetaband then click print. Do one of the followings
 To preview your file
 Click print preview

Print document and select pages

 Open the print dialog by pressing ctrl+p
 In the general tab, choose pages from the range selection
 Type the number of the pages you want print in the text box

Print reference and setting

To do so, so to the filetaband select print this open printing
reference. Adjust setting like pages’ size orientation and copies. Also
choose whether to print in color or black and white

Print both sides of papers

 Open the document and the click file print
 Select your printer and the click printer properties or printer
setup
 From the print setting, select the option for a two sided print
tab
 Click ok and then click print