SHORTCUT KEYS

New- Ctrl+N

New Window- Ctrl+Shift+N

Open - Ctrl+O
Save - Ctrl+S
Save As - Ctrl+Shift+S
Print - Ctrl+P
Undo - Ctrl+Z
Copy - Ctrl+C
Cut - Ctrl+X
Paste - Ctrl+V
Select - Ctrl+A
Find - Ctrl+F
Find Next - F3
Find Previous - Shift+F3
Replace - Ctrl+H
Go To - Ctrl+G
Search With Bling - Ctrl+E
Time And Date - F5
Delete - Del
Alt+F4 - Shut Down

QUESTION AND ANSWERS

QUESTION = What is computer ?
ANSWER = Computer is electronic device it
takes input device store and processed it and
product output .
 Input = process = output
 C.P.U = Brain of computer
 C.P.U = Control processing unit
 Alu = arithmetical logical unit
 CU = Control unit
 R.A.M = Random access memory
 R.O.M = Read only memory
 GENERATION OF COMPUTER
 1ST GENERATION = Vacuum tube 1946
 2ND GENERATION = Transistor 1959
 3RD GENERATION = ICS ( Integrated
circuit ) 1965
 4TH GENERATION = VLSI ( Micro
processor ) 1965
 5TH GENERATION = ULSI ( Ultra large
scale integration ) & AL ( artificial
intelligence ) 1985

Keyboard information
 The standard key board of 104 keys
 Alphabets letter = a to z
 Number key = 0 to 9
 Function key = f1 to f12
 Special key is used for some specific
function such as caps lock , shift , ctrl ,
alt , tab , windows.
 Navigation keys = Home , end , delete ,
page up , page down , insert.
notepad
1 window + r = notepad
2 searching bar type notepad then ok
3 start = all program = accessories = notepad
=ok
4 right click on desktop and go to new click
Notepad
Question = what is Notepad?
Answer = notepad is a text editor program to a
word program.
Processor but can’t perform any special editing.

Q.1 Write the extension name for Notepad?

ANS = .txt

 New ctrl + n = this common is used to take a

new document.
 Save ctrl + s = this option is used to give a
particular Tittle to our document.
 Open ctrl + o = this will open an editing
document.
 Save as (ctrl + shift + s) = it is used to create
a duplicate
 Copy or save the some file another different
name.
 Page set up = this option is used to resize for
our document.

Edit menu
 Undo (Ctrl + z) = this option is used to go the
previous change done to your document.
 Cut (Ctrl + x) = this option is used to remove
the selected our document.
 Copy (ctrl + c) = this option is used to copy
duplicate select text our program.
 Paste (ctrl + v) = it is used to paste the
duplicate copy an another place in our
document
 Find (ctrl + f) = this option is used to find the
specific text quickly in your document.
  Find next (f3) = this option is used to find
directly the specific word or create
 Replace (ctrl + h) = replace command is used
to replace with another text in word
document.
 Go to (ctrl + g) = this option is used for go to
the specific line in your document.
 Select all (ctrl + a) = this option is used to
select to all text for a document
 Time /date (f5) = when you select time and
date it will automatically type the system
current date and time.

Format menu
 Word wrap = this option is used to wrap to
according to our window limits in this option
horizontally scroll bar is disappointed.
 Font = it is used to change the format style in
notepad like size, font.

WordPad
Q. How to open word pad?
ANS. =W + R = type (write & WordPad) = ok
Search file = write WordPad =ok

Q. What is WordPad?
Ans :- WordPad is a text editing program. You can
used to create edit document can like to objects,
such as picture our document.
Q. Different between save and save as?
ANS. save and save as option does the same work
of saving a document. Some common is used to
first time save files. save as used to save file by a
new name ,new location and format.

Q.1 Write the extension name for WordPad?

ANS =.rtf (rich text format).
Clipboard
 Cut = copy = paste = save as = same as
Notepad.
Font
 Font size = change the font size.
  Font color = change the font color of your
text.
 Font bold (ctrl + B) = make your text bold.
 Font italic (ctrl + l) = italicize your text.
 Font underline (ctrl + u) = underline your
text.
Paragraph
 Bullet style = we can insert bullet in our
document.
 Paragraph = it give the indentation of the line
on the paper.
Insert
 Picture = we can insert the picture.
 Paint drawing = this option is used to go to
paint application.
 Date and time = this option is used to go in
time and date can be insistent in different
format.
 Insert object = we can use this option insert a
new object or on existing.
 Object of different object type.
View
 Zoom in
 Zoom out = this option is used to zoom in,
zoom out 100% on show the page.
 Ruler = this option is used to show the ruler
on the page.
 Status bar = this option is used to show the
status bar on the page.
 Word wrap = this option is used to change the
page format.
 Measurement = this option is used to ruler on
centimeters, picas, points, inches for our
document.
Editing
 Find (ctrl + F)
 Replace (ctrl + H) = same as notepad
 Select all (ctrl + A)
 Ctrl + N = new file
 Ctrl + shift + n (new window file)
 Ctrl + s = save
  Ctrl + v = paste
 Ctrl + C = Copy
 Ctrl + P = Print
 Ctrl + A = all Select
 Ctrl + X = Cut
 Ctrl + Shift + S = Save as
 Ctrl + O = File Open
 Alt + f4 = shut down
Computer memory
Q. What is computer memory? Type?

ANS. Computer memory is a storage device place

that is used to store information.
Type
1) Primary memory
2) Secondary memory

 Primary memory = it is also known as

memory. The memory units communicate
directly with the CPU called primary memory.
Example = ram, rom
  Secondary memory = it is also auxiliary
memory unit which is permanent backup
storage called secondary memory.
Example = 1 pen drive
2 HDD (Hard Disk Drive)
3 Floppy Disk
4 Cd
5 DVD
Q. What is RAM ? Explanation?
ANS. Ram stand for ''random access memory'' it is
a volatile memory also knows as direct access
memory .the takes currently performed by The
CPU are storage in Ram.
Note:--
1) Ram is a part of CPU.
2) Ram data directly access by CPU.
3) It is very fast memory.
 Type of ram

RAM

DRAM SRAM

DDR
ADRAM SDRAM RDRAM CDRAM
SDRAM

type of rom
 ROM

MASK
PROM EPROM EEPROM
ROM

DIFFERENT BETWEEN RAM OR ROM?

RAM ROM
Ram stand for random Rom stand for read only
access memory. memory.
Ram data is volatile. rom data is non-voltaic
Data can be modified. data can't be modified
CPU can access data Data can be copied form
store on Ram ram to rom so, that CPU
can access its data.
Ram is faster memory. Rom is slowing than ram.
Ram is more expansive. Rom is chip than ram.

MS paint
Question = What is paint?
Answer. Microsoft paint is a graphical program
used to drawing tools and different color to create
any good picture.

Question = What is a extinction MS paint?

Answer = .Bmp
Question = How to open MS paint ?
Answer = (1) click start – button – all program –
accessories
paint – enter .
(2) Press window + r = Mspaint or pbrush = OK .
(3) Start button = search files = type = MS paint .
(4) Right click on the desktop = new= short cut =
type = bitmap images
Question = How to increase eraser ?
Answer = Press ctrl + (+) increase eraser.
Question = How to decrease eraser?
Answer = Press ctrl + (+) decrease eraser.
Question = The another name of MS paint ?

Answer = The another name of MS paint in

PBRUSH.
Ms paint 2nd name :- Bitmap
image.

The command is used tools in the drawing for

tool bar .
* Crop object (Ctrl + shift + x)
 Resize = it resize the picture or selected,
vertically (ctrl + w).
 Rotate = it is used to rotate the picture or
object.
 Pencil = draw a free from line.
 Text = insert text in to picture.
 Eraser = it is used to eraser and text or any
shape.
 Pick tool = it allows you do pick a color from
the page, drawing and shape.
 Magnifier = it allow you do zoom in or out the
picture.
 Brush = it help you to allow draw a different
kindly of brush.
 Outline shape = select the medium shape
outline.
 Shapes = it allow you to insert deny rule home
shape.
 Fill shapes = select the medium for the shape
file.
 Size (ctrl ++, ctrl + -) = select the with for the
selected tools.
 Fill with colors = click on area on the objects
to fill it with the four ground color right click
to fill it will the background color.
 Color = fare ground color.
 Click here and then select a color from the
color picture this color is used with pencil and
brushes, as well as for shape out line.
 Color = (2) (back ground color)
 Click here and then select from the color
picture palette.
  This color is used with an eraser and for
shapes fill.
 Edit color = select the color from the color
plate.
 Different between notepad and WordPad.

Clipboard

 Cut = it is used to cut the select object and

storage it on the clipboard.
 Copy = it is used to save a copy selected
object to the clipboard.
 Paste = it is used to paste copied object .

IMAGE
 Select = it select the picture and paste in
paint.
 Free from selection = it select the text or
picture free from free handily and created or
paste in paint.
 Crop = it is used to crop the image.
DIFFERENT BETWEEN NOTEPAD AND
WORDPAD
NOTEPAD
Notepad is a simple text editor for Microsoft
window and a basic text editor programmer which
enable computer user to create computer.
(1) it was launched by Microsoft in the year
1983 .
(2) It was saved document as text file.
(3) The fills like, .rtf WordPad cannot be opened
into it.
(4) It does not include any formatting of the text is
done into it .
(5) it include option like , file , edit , view , format
and help
Image and other graphical option are not editing
to this.

WordPad
 WordPad is the basic word, processor using
which we can format in paint text.
  It is launched by Microsoft along with window
95.
 It can be saved as text and RTF rich text
format files both.
 Any notepad file opened with this.
 It included option which is easily available it.
 It included the formatting option into it like,
bold, detail font style and size etc.
 Image and other graphical options can be
added to this.
Question / Answer
Question = what is input device?
Answer = An input device is a piece of computer
hardware used to send data and control signals to
a computer, allowing a user to interact with and
control the system.
EX. =KEYBOARD, MOUSE, SCANNER,
WEBCAM, MIC.
Question = what is output device?
Answer = An output device is a piece of computer
hardware that receives data from a computer and
translates it into a human-perceptible form, such
as visual, audio, or physical copies.
EXAMPLE = printer, monitor, headphone,
speaker.

Question = what is data?

Answer =any types of file started in a computer
are called data.

Question = how many type of keyboard?

Answer = there are different type of keyboard
Wired keyboard = The P5/2 and USB are the two
commotion that connect the keyboard to your
desktop computer
) Wireless keyboard = the wireless keyboard are
not connect to your computer by any cables.
3) Multimedia keyboard = the multimedia
keyboard are designed for playing audio, video
and volume control, play, Stop and mute
operations.
Question = what is mouse?
Answer = A mouse is an input device that can the
movement of the cursor or painter on a display
screen mouse is Also called painting device.
Question = how many types of mouse?
Answer = there are different types of mouse:-

1) Wired mouse
2) Wireless mouse
3) Trackball mouse
4) Optical mouse
5) Laser mouse

Basic type of Question & Answers

Question = how many MB in 1GB?
Answer = 1024 MB in 1GB.
Question = how many buttons in mouse?
Answer = there are three button in mouse
(1) Right button
(2) Left button
 (3) Scroll button
Question = what is another name of monitor?
Answer = the computer monitor is also know as a
visual display unit, screen, display.

MS WORD( Microsoft
office)
Question = can i used MS WORD online without
downloading it?
Answer = No, to use MS WORD, one must have
MS office installed in their system. Only then can
They create a doc. file.

Question = what is the extension of an MS WORD

file?
Answer =. DOCX

Question = what are the basic function of

Microsoft word?
Answer = 1) creating text document.
2) Editing and formatting the exiting
document.
3) Heading a text document interactive
with different features and tools.
4) Graphical document, comprising
image.
5) Used by author and researchers.
6) Detect grammatical errors in a text
document.

Question = which formatting features can be

added to the MS word document?
Answer = i) An font , style , size and color .
ii) Header and footer.
iii) Insert image.
iv) Add tables and bulleted lists.
v) Set a page layout.
vi) Add word art.
Question = what are the five basic fields of
application for MS word?
Answer = using Microsoft word, one can create
resume, reports and write letters. Authors can be
Use it to write their books and researchers for
writing theses.

Question = what is MS office? Fill explanation?

Answer = MS office is a application software
which was developed and published by Microsoft
in the year 1990.
It is widely used in business and
educational sectors through which use can create,
view, edit document, Spreadsheets and data entry
on data base.
NOTE: -( i) founder :- Bill Gates
(ii) CEO :- staya Nadella
( iii) Latest version :- 'MS office 2019
MS OFFICE
 MS WORD – Document
 Resume
 Letter
  Application
 Certificate
 MS EXCEL – Accountant
 Salary chart
 Billing
 Student Result
 Mathematical / calculation
 MS POWER POINT – presentation
 Text/ image
 Sound, video
 Animation

MS WORD
Question = what is word processing?
Answer = A word processer is an application
software for word processing packages that are
being used are word Perfect MS word star etc.
 - Word processor very but all word processor
support the following basic features.
 : - provides efficient made of text editing.
 : - Facility to search and replace text.
 : - Spelling and grammar checking.
 : - pages margins and length can be adjusted
as desired.
 : - Multiple copies of letter can be generated
with different address through the mail mirage
futility.

Question = what is MS word?

Answer = It is window based electronic word
processing application software. Along with the
features common to a hero word processor it is
copied with ether powerful features
– raging formatting features
 Web page designing.
 Facility to insert version type of graphics.
 Document template.
 On – line help.
  MS word can be started in many ways;
 Start = All program = Microsoft office =
Microsoft office word 2013.
 W+R = Type Winword = Enter.
 Desktop = Right click = Microsoft office
word.
 Search option and write = Microsoft office
word.
MICROSOFT OFFICE BUTTON;
 The Microsoft office button is located at the
upper corner of the window and is identified
by the office logo.
 This button allows you to create a document,
open an existing document, save or save as
document (through email or for) publish or
dose.
QUICK ACCESS TOOL BAR
 Next to the Microsoft office button is
the quick access tool bars. It provides
you with access to communal that you
frequently used by default communal
like save; undo and redo are available
on the bar.
 THE TITLE BAR

 Next to the quick access is the tittle bar. The

tittle bar display’s the tittle of the
documentation which you are currently
working word names the first new document
you open as ‘’document.

RIBBON
 Ribbon is the panel as the top portion of the
document. It has seven tabs; Home, insert,
page layout, retraces, mailing, review and
view that contain fractures of word.
TABS
 Commands are organized in domical groups
that are collected together tabs , each tabs
relates to a type of acolyte such as writing are
laying out a page to reduce serene clutter
some tabs are shown only when they are
needed each of the tabs contains the following
groups.
  HOME – Clipboard, font, paragraph,
styles, editing.

 INSERT- Pages, tables illustrations, links,

text header & footer, symbols.

 PAGE LAYOUT- Themes, page

background, arrange.

 REFERENCES – Table of contents,

footnote, citations & bibliography,
Captions, index, table of authorities.
 MAILING – Create, start mail merge,
write & insert fields preview result, finish.
 REVIEW – Proofing, language, comments,
tracking, change, compare protect.
 VIEW – Document views, show,
zoom ,window and macros.

QUESTION – What is formatting?

ANSWER – The tears formatting refers to the
changes you make in your document appetence
formatting is an in portent part of a
documentation there are three types of form
batting in MS word;
 Character formatting (applicable on
selected text)
 Paragraph
 Page

HOME
Clipboard –
 Cut
 Copy – same as word pad.
 Past
 Format painter -> this option is used to copy
formatting for one place and apply it to
another text.
Font
 Font – Change the font face.
 Font Size – Change the font size.
 Grow font (Ctrl +shift+ >) = increase the
font size.
 Shrink font (Ctrl +shift+ <) =Decrease
the font size.
 Clear formatting - Clear all the formatting
form the selection leaving only the plain
text.
 B – (Ctrl + B) Makes a select text bold.
 I – (Ctrl + i) italic the selected font.
 U – (Ctrl + U) underline the selected font
draw a line through the middle of the
selected text.
 X2- (Ctrl + =) Create a small letters a bon
the text baseline.
 X2 - {Ctrl + Shift + (+)} Create a small
letter a done the text baseline.
 Change case – Change all the selected text
to UPPERCASE, lowercase or other
common capitalizations.
 Text highlight color - Make text tool like
it was marked with a highlight pen.
 Font color = Change the font color.
PARAGRPH

 Bullets = Start a bullets list.

 Numbering = Start a number list.
 Multilevel list = Start a multilevel list.
 Decrease indent = Decrease the indent
level of the paragraph.
 Increase indent = increase the indent
level of the paragraph.
 Sort = alphabetize the selected text or
sort numerical data.
 Align text left (Ctrl + l) align text to the
left.
 Center (Ctrl + E) align text to the center .
 Align text right (ctrl+R)align text to the
right.
 Justify (Ctrl + J) Align text to both the left
and right margins, adding extra space
between words as necessary.
 Line spacing = Change the spacing
between line of text.
 Shading = Color the background behind
the selected text or paragraph.

STYLES

 CHANGES STYLES = Change the set of

styles colors and fonts in this document.
  STYLES = it change the style of the
selected text.

EDITING

 FIND (Ctrl + F) = Find text in document.

 Replace (Ctrl + H) = Replace text in the
document.
 Select = Select text or objects in the
document.

INSERT

 Cover page = insert the fully-formatting over

page. You fill in the little author, data and
other information.
 BLANK PAGE = insert a new blank page at a
current position.
 PAGE BREAK = Start a new page at current
position.
 TABLES

TABLE = insert or draw a table into the

document.

ILLUSTRATIONS

 Insert a picture from a file.

 CLIP ART = insert clip art into the document
including drawing, movies, sounds or stock
photography to illustrate a specific concept.
 SHAPES = insert ready – made shapes, such
as rectangles and circles, arrows, lines,
flowchart symbols and callouts.
 SMART ART = insert a smart art graphic to
visually communicate information.
 CHART = insert a chart to illustrate and
compare data.

LINKS
 Hyperlink (Ctrl + K) = Create a link to a web
page a picture an E-mail address or a
program.
 Bookmark = Create a bookmark to assign a
name to a specific point in a document.

HEADER & FOOTER

 Header = Edit the header of the document.

 Footer = Edit the footer of the document.
 Page Number = insert page number into the
document.

TEXT
 Text = inset a preformatted text.
 Quick parts = insert a reusable pieces of
content, including fields, document properties
such as title and author or any preformatted
snippets you create.
 Word art = insert a signature live that
specifies the individual who.
 Signature line = insert a signature live that
specifies the individual who must sign.
 Date/time = insert the current date/time into
the document.
 Objects = insert an embedded object.

PAGE LAYOUT
 Themes = Change the overall design of the
entire, document, including color, font and
effects.
 Color = Change the color for the current
theme.
 Font = Change the font for the current theme.

PAGE SETUP
 Margins= Select the margins for the entire
document or the current section.
 Orientation = Switch the pages between
portrait and landscape layout.
 Size = Choose a paper size for the current
document.
 Columns = Split tent in to two or columns.
 Breaks = Add page, section or column breaks
to the document.
 Line number = Add line number in margin
alongside with each line of the document.
 Hyphenation =Turn a hyphenation, which
allows word to break lines between the
syllabus of words.

PAGE BACKGROUND

 Watermark = insert ghosted tent behind

the content of the page.
 PAGE COLOUR = Choose a color for the
background of the page.
 PAGE BORDERS = Add change the
border around the page.

PARAGRAPH
 INDENT LEFT = Move in the left side or the
paragraph by a certain amount.
  INDENT RIGHT = Move in the right side of
the paragraph by a certain amount.
 SPACING BEFOUR = Change the spacing
between paragraph by adding space above the
selected paragraph.
ARRANGE
 POSITION = Text is automatically set to
warp around the object.
 WRAPPING = Change the way text wraps
around the selected object.
 SELECTION PANE = Show the selection
pane to help selected individual object and to
change their order and visibility.
 ALIGN = You can also center them or
distribute them evenly across the page.

REFERENCES
 TABLE OF CONTENT = Add a table of
content to the document.
 ADD TABLE = Add the current paragraph as
entry in the table of content.
  UPDATE table = update table of content so
that all the current page number.

FOOTNOTES
 INSERT ENDNOTE = Add the endnote to the
document.
 NEXT FOOTNOTE = Add an endnote to the
document endnote is placed at the endnote are
placed at the end of the document.
 SHOW NOTES = you can look the previous
and next footnote and endnote.
CITATIONS & BIBLIOGRAPHY
 INSERT CITATION = cite a book, journal
article or other periodical as the source for of
the information in the document.
 MANAGE SOURCES = view the list of the
entire source cited in the document.
 STYLE = Choose of the citation to use in the
document.
 BIBLIOGRAPHY = Add bibliography, which
lists the entire source cited in the document.
 CAPTION
 INSERT CAPTION = Add a caption to a
picture and other image.
 INSERT TABLE OF FIGURES = A table of
figures includes a list of all of the figures,
tables or equation in the document.
 UPDATE TABLE OF FIGURES = Update the
table of figures to include all of the entire in
the document.
MAILINGS
CREATE
 ENVELOPES = Create and print envelopes.
 LABELS =You can select from a number of
popular paper labels style and shapes.
START MAIL MERGE
 START MAIL MERGE = Start a mail merge
to create a form letter which you intent to
print or E- Mail multiple times, sending each
copy to a different recipient.
  SELECT RECIPIENTS = you can type your
own list use your outlook contacts or connect
to a date base.
 EDIT RECIPIENT LIST = Make chance to
the list of recipient and decide which of them
should recipient your letter.
WRITE & INSERT FIELDS:-
 HIGHLIGHT MARGE FIELDS = Highlight
the fields you have inserted into the document.
 ADDRESS BLOCK = you specify the
formatting and location and word will replace
list when you finish the mail marge.
 GREETING LINE = Add a greeting line such
as ‘DEAR<<FIRSTNAME>>’ to your
document.
 INSERT MARGE FIELD = Add any field form
your recipient list to the document. Such as
last name, home phone, company name or any
other fields.
 RULES = Specify rule to and decision =
making ability to the mail marge.
  MATCH FIELDS = Match fields allows you to
tell word the meaning of different fields in
your recipient list.
 UPDATE LABELS = If you are creating
labels, update all the labels in the document to
use information from the recipient list.
REVIEW RESULT
 PREVIEW RESULT = Replace the marge
fields in your document with actual data from
your recipient list so you can see what it looks
like.
 FIND RECIPIENT = Find the preview a
specifies record in the recipient list by
searching for text.
 AUTO CHECK FOR ERRORS (ALY +SHIFT
+ k) = Specifies how to handle errors that
occur when completing mail merge.
 FINISH & MARGE = you can create
separated document to each copy of the letter,
send them via e-mail.

REVIEW
PROOFING:-
  SPELLING & GRAMMAR (F7) = check the
spelling and grammar of text in the document.
 RESEARCH (ALT + CLICK) = open the
research task pane to search though reference
materials, such as dictionaries, encyclopedias
and translation services.
 THESAURUS (SHIFT + F7) = Suggest other
words with a similar meaning to the word you
have selected.
 WORD COUNT = Find out the number of
words, characters, paragraphs and lines in the
document.
 TRANSLATE = Translate words or
paragraphs into a different language by using
bilingual dictionaries or machine translation.
COMMENTS:-
 INSERT COMMENT = Add a comment
about the selection.
 DELETE COMMENT = Click here to delete
all of the comments in the document or just
the ones that are shown on the screen.
 PREVIOUS COMMENT = Navigate to the
previous comment in comment.
  NEXT COMMENT = Navigate to the next
comment in the document .
TRACKING
 TRACK CHANGE (CTRL + SHIFT + E ) =
Track all changes made to the document,
including insertions, deletions and formatting
changes.
 FINAL = Final shows the document with all
proposed changes included; original shows the
document before any changes was made.
 SHOW MARKUP = You can hide or show
comments, insertions and deletion, formatting
changes and other kinds of markup.
 REVIEWING PANE = Show revision in a
separate window.
CHANGES
 ACCEPT = Click here to access other options
such as accepting all changes in the
document.
 REJECT = Click the arrow to access other
options such as rejecting all changes in the
document.
  PREVIOUS CHANGE = Navigate to the
previous revision in the document so that you
can accept or reject it.
 NEXT = Navigate to the revision in the
document so that you can accept or reject it.
COMPARE AND PROTECT
 COMPARE = Compare or combine multiple
versions of a document.
 RESTRICT EDITING = you can prevent
formatting change, force all changes to be
tracked or only enable commenting.
VIEW
DOCUMENT VIEW
 PRINT LAYOUT = View the document as it
will appear on the printed page.
 FULL SCREEN READING = View the
document in full screen reading view in order
to maximize the space available for reading or
commenting on the document.
 WEB LAYOUT = View the document as it
would look as a web page.
  OUTLINE VIEW = View the document as an
outline and show the outlining tools.
 DRAFT VIEW = View the document as a
draft to quickly edit the text. Creation
elements of the document such as headers and
footer well not are visible in this view.

SHOW
 VIEW RULER = View the rulers, used to
measure and line up object in the document.
 GRIDLINE = Turn on gridline to which you
can align object in the document.
NAVIGATION PANE = Open the navigation
pane, which allows you to navigate through
the document by heading by page or by
searching for text or object.

ZOOM
 ZOOM = Show the zoom dialog box to specify
the zoom level of the document.
 In most cases, you can also use the zoom
controls in the status bar at the bottom of
window to quickly zoom the document.
 100% Zoom the document to 100% of the
normal size.
 One page = Zoom the document so that an
entire page first in the window.
 Two pages = Zoom the document so that two
pages fit in the window.

WINDOW
 NEW WINDOW = Open a new window
containing a view of the current document.
 ARRANGE ALL = Tile all open program
window side = by size on the screen.
 SPILT WINDOW = Spilt the current window in
to two parts so that you can view different
sections of the document at the same time.
 SWITCH WINDOW = Switch to open
window.
  VIEW MACROS = (ALT + F8) View the list of
macros F4 Rom which you can run, create or
delete a macro.

MS OFFICE
MS WORD MS EXCEL MS
POWER
Document Accountant
Presentation
Resume Salary chart
Text/ Image
Latter Billing Sound,
video

POWER POINT
HOME:-
CHIPBOARD:-
CUT =
COPY= Same as MS WORD
PASTE=
SLIDES
 NEW SLIDES = (CTRL + M) Add a slide to
the presentation.
 SLIDE LAYOUT = Change the layout of the
selected slide.
 RESET = Reset the position size and
formatting of the slide placeholders to their
default setting.
 SECTION= Organize your slide into section.

FONT
BOLD
ITALIC same as MS WORD.
UNDERLINE

 TEXT SHADOW = Add a shadow behind the

selected text to help it stand out on the slide.
 ABC = Same as MS WORD.
 AV = Character spacing – Adjust the spacing
between characters.
PARAGRAPH
 TEXT DIRECTION = Change the orientation
of text to vertical, stacked or rotate it to the
desired direction.
 ALIGN TEXT = Change how text is aligned
within the text box.
DRAWING
 ARANGE = Arrange objects on the slide by
changing their order, position and rotation.

QUICK STYLES
SHAPE FILL
SHAPE OUTLINE SAME AS MS WORD
SHAPE EFFECTS
EDITING
FINE
REPLACE SAME AS MS WORD
SELECT
INSERT
TABLES = SAME AS MS WORD.
IMAGE
PICTURE
CLIP ART SAME AS MS WORD
SCREENSHOT
PHOTO ALBUM = Create or edit a presentation
on based a set of pictures.

ILLUSTRATIONS
SHAPES
SMART ART SAME AS MS WORD
CHART
LINK
HYPERLINK = SAME AS MS WORD
ACTION = Add an action to the selected object to
specify what should happen when you click on it or
hover over it with your mouse.

TEXT
TEXT BOX
HEADER & FOOTER SAME AS MS WORD
WORD ART
DATE & TIME
SLIDE NUMBER = Insert the slide number; the
slide number reflects the position or the slide with
in the presentation.
OBJECTS= Insert an embedded object.
SYMBOLS
EQATION SAME AS MS WORD
SYMBOL
MEDIA
 INSERT VIDEO = click here to insert a video
clip from a file or web site.
 INSERT AUDIO = Click here to insert an
audio clip from a file or a CD or to record with
a microphone.

DESIGN
PAGE SETUP
  PAGR SETUP = Show the page setup dialog
box.
 SLIDE ORIENTATION = Switch the slide
orientation between portrait and landscape.

THEMES
 THEMES ROW 1 OF 4 = Change the overall
design for your slide right click any theme for
more ways to apply it.
 THEME MORE = Change the overall design
for your slide.
 THEME COLOUR = Change the color for the
current theme.
 THEME FONTS = current : Office
Heading: Calibri
Body: Calibri
CHANGE THE FONTS FOR THE CURRENT
THEME.
 THEME EFFECTS = Change the effects for
the current theme.
BACK GROUND
  BACKGROUND STYLES = Choose the
background style for this theme.
 HIDE BACKGROUND GRAPHICS = Don’t
show the background graphic included in
the theme you have selected.

TRANSITIONS
PREVIEW
 PRIVEW TRANSITIONS = Preview the
transition for this slide.
TRANSITION TO THIS SLIDE
 ROW 1 TO 4 = Choose a special effects that
will be applied during the transition between
the previous slide and the current slide.
 EFFECTS OPTION = Change to a variation of
the selected transition, variations let you
change properties of a transition effect, such
as its direction or color.
TIMING
  SOUND = Select a sound to play during the
transition between the previous slide and
the current slide.
 DURATION = specify the length of a
transition.
 APPLY TO ALL = Set the transition
between all slides in the presentation to like
the transition you have setup for the current
slide.

ADVANCE SLIDE
 ON MOUSE CLICK = Wait unit a mouse click
to move to the next slide.
 AFTER = Move to the next slide after a
certain number of second.

ANIMATION

PREVIEW

 Preview Animation = preview the animations

on this slide.
ANIMATION
 ROW 3 OF 6 = Choose an animation to
apply to objects the slide.
 EFFECT OPTION = Apply an animation
effect to the selected objects.
ADVANCED ANIMATION
 ADD ANIMATION = Choose an animation
effect toad to the selected objects. The new
animation is applied after any existing
animation on this slide.
 ANIMATION PANE = Show the animation
pane to create custom animation.
 TRIGGER = Set a special start condition for
an animation. You can set the animation to
start after you click a shape or when media
playback reaches a bookmark.
ANIMATION PAINTER (ALT + SHIFT + C)
= Copy the animation from one object and
apply it to another .
TIMING
 ANIMATION TIMING = Choose when an
animation starts to play.
  ANIMATION DURATION = Specify the
length of an animation.
 ANIMATION DELAY = Play the
animation after a certain number of
seconds.

SLIDE SHOW
START SLIDE SHOW
 FROM BEGINNING (F5) = Start the slide
show from the first slide.
 From current slide (shift + f5)= Start the
slide show from the current slide.
 Broadcast slide show = Broadcast the slide
show to remote viewers who can watch in a
web browser.
 Custom slide show = Create or play a
custom slide show . a custom slide show
display only the slides you select.
SET UP
 SET UP SLIDE SHOW = Set up advanced
option for the slide show such as kiosk mode.
 HIDE SLIDE = Hide the current slide from
the presentation. It will not be shown during
the full screen slide show.
 REHEARSE TIMING = Start a full screen
slide show in which you can rehearse your
presentation.
 RECORDING SLIDE SHOW = Click here to
choose where to start recording or to clear
recorded timing and narrations.
 PLAY NARRATION = Play back audio
narrations and loser pointer gesture during
slide show.
 USE TIMINGS = Play back slide and
animation timings during slide show.
 SHOW MEDIA CONTROLS = Show play
controls when you move the pointed over
audio and video clips during the slide show.
MONITORS
 RESOLUTION = Choose the screen
resolution to use for the full screen slide show.
 USE PRESENTER VIEW = Show the full
screen slide show using presenter view.
 This feature requires multiple monitors or a
laptop with dual display capabilities.
REVIEW
PROFING
 FROM BEGINNING (F5) = Start the slide
show from the first slide.
 From current slide (shift + f5)= Start the
slide show from the current slide.
 Broadcast slide show = Broadcast the slide
show to remote viewers who can watch in a
web browser.
 Custom slide show = Create or play a
custom slide show . a custom slide show
display only the slides you select.
SET UP
 SET UP SLIDE SHOW = Set up advanced
option for the slide show such as kiosk mode.
 HIDE SLIDE = Hide the current slide from
the presentation. It will not be shown during
the full screen slide show.
 REHEARSE TIMING = Start a full screen
slide show in which you can rehearse your
presentation.
 RECORDING SLIDE SHOW = Click here to
choose where to start recording or to clear
recorded timing and narrations.
 PLAY NARRATION = Play back audio
narrations and loser pointer gesture during
slide show.
 USE TIMINGS = Play back slide and
animation timings during slide show.
 SHOW MEDIA CONTROLS = Show play
controls when you move the pointed over
audio and video clips during the slide show.
MONITORS
 RESOLUTION = Choose the screen
resolution to use for the full screen slide show.
 USE PRESENTER VIEW = Show the full
screen slide show using presenter view.
This feature requires multiple monitors or a
laptop with dual display capabilities.
REVIEW
PROFING
 FROM BEGINNING (F5) = Start the slide
show from the first slide.
 From current slide (shift + f5)= Start the
slide show from the current slide.
 Broadcast slide show = Broadcast the slide
show to remote viewers who can watch in a
web browser.
 Custom slide show = Create or play a
custom slide show . a custom slide show
display only the slides you select.
SET UP
 SET UP SLIDE SHOW = Set up advanced
option for the slide show such as kiosk mode.
 HIDE SLIDE = Hide the current slide from
the presentation. It will not be shown during
the full screen slide show.
 REHEARSE TIMING = Start a full screen
slide show in which you can rehearse your
presentation.
 RECORDING SLIDE SHOW = Click here to
choose where to start recording or to clear
recorded timing and narrations.
  PLAY NARRATION = Play back audio
narrations and loser pointer gesture during
slide show.
 USE TIMINGS = Play back slide and
animation timings during slide show.
 SHOW MEDIA CONTROLS = Show play
controls when you move the pointed over
audio and video clips during the slide show.
MONITORS
 RESOLUTION = Choose the screen
resolution to use for the full screen slide show.
 USE PRESENTER VIEW = Show the full
screen slide show using presenter view.
This feature requires multiple monitors or a
laptop with dual display capabilities.
REVIEW
PROFING
 FROM BEGINNING (F5) = Start the slide
show from the first slide.
 From current slide (shift + f5)= Start the
slide show from the current slide.
  Broadcast slide show = Broadcast the slide
show to remote viewers who can watch in a
web browser.
 Custom slide show = Create or play a
custom slide show . a custom slide show
display only the slides you select.
SET UP
 SET UP SLIDE SHOW = Set up advanced
option for the slide show such as kiosk mode.
 HIDE SLIDE = Hide the current slide from
the presentation. It will not be shown during
the full screen slide show.
 REHEARSE TIMING = Start a full screen
slide show in which you can rehearse your
presentation.
 RECORDING SLIDE SHOW = Click here to
choose where to start recording or to clear
recorded timing and narrations.
 PLAY NARRATION = Play back audio
narrations and loser pointer gesture during
slide show.
 USE TIMINGS = Play back slide and
animation timings during slide show.
 SHOW MEDIA CONTROLS = Show play
controls when you move the pointed over
audio and video clips during the slide show.