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M.S Word

Microsoft Word is a powerful word processing application that is part of the MS Office suite, primarily used for creating various documents such as letters, resumes, and project files. It offers numerous features for document formatting, including font styles, alignment options, and the ability to insert images, tables, and other elements. The document also outlines various processes and shortcut keys for efficient use of Microsoft Word.

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6 views26 pages

M.S Word

Microsoft Word is a powerful word processing application that is part of the MS Office suite, primarily used for creating various documents such as letters, resumes, and project files. It offers numerous features for document formatting, including font styles, alignment options, and the ability to insert images, tables, and other elements. The document also outlines various processes and shortcut keys for efficient use of Microsoft Word.

Uploaded by

info.ash4
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF or read online on Scribd
MICROSOFT WORD | Introduction:- Microsoft word is one of the most powerful word processor based an application software. It is a component of MS office package. It is tool based application software. It file is called a document. Doc & Docx is the name of file extension. It is mainly used for creating official letters; Resume, professional notes, question sheet and project file etc. MS Word included many desktop publishing features that you can use to ephance the | appearance of the documents so that they are appealing and easy to read. MS Word package develop by Microsoft Company in 1987 but this is most popular in 1990.“ “) y Note. By default MS word font named Calibri and font size 12 ro y | ae 4 amg Sex, fore, tea, stifwa aai, devte, aya waz, Tea Ft EB, a ara Tre svat Tafel wt vi sits eit %, aan $ WR Wea UAT Sia @ at sa cet tH A ten a wef fen oo, oA bast we Sa Fer, See EET, aR sii om aad @, Snr aa qiaerd vt toni &, ot amet ard ai sie Q:- How to start MS Word? oe Process:-1 = Click on the start option. © Select all program option. = Select Microsoft office option. awa veh we we aN HS ho a fe rear am ap Process:-2 = Press "Windo} Parts of the MS word screen:- Title bar:- The title bar display tops of an application this bar show the name of a document. aH 950) Menu bar:- The menu bar display under the title bar this bar show the list of menu and options. [277 rece [birt aimee yout neieeneer cs Maunoi iiceaeieed b Tool bar/ Standard tool bar:- The tool bar display under the mMenubartlilsbar show the different tools all the tools use for quick accessing'a cof 4 Sean er sso | aaDbG| Bes aie > — Status bar:- The status bar display ettom ofthe application. They can show a vt page number, column and rov/ all working Some shortcut used in MS word. Shortcut key Fane Note:- Double click—To select any CTLR+A e Sean word. CTRL+B pold Triple Click:- To select any oe Copy paragraph/sentences CTRL+D Font box open CTRL+, Centre alignment CRUG E Find GIRLXG, Go to CTRL +H” Replace x y ; GTRLAI Italic a justify Hyperlink Left Aligment First line indent New document Open Print 26 y CTRL+Q = CTRL+R : + CTRL+S : = CTRL+T - = CTRL+U x + CTRL+V : = CTRLAW : = CTRL+Y - = CTRL+Z - © CTRL+F2 : © CTRL+ENTER - © CTRL+SHIFT+ENTER - + CTRL+) - = CTRL+[ : © CTRL+SHIFT+> : © CTRL+SHIFT+< : = SHIFT +F3 . © SHIFT +F7 - . FT 5 = CTRL+= - © CTRL+SHIFT += : Itis five types. yy 1. Uppercase 2. Lowercase 3. Sentence case 4. Toggle case 5. Capitalize eachcase Grow font:: It is used to increase text size. Resent Right Alignment Save Hanging indent Underline Paste Current Working page close Redo(forward) Undo (backward) Print preview Next blank Page Next column Font size increase Font size decrease Font size increas Font size decrease Change case. NY Thesaur(s Spelling & Grammar Sub script we Atiecaigy italic thes€lected text. Underline the selected text contain command to change the appearance of your text. font face. }. Shrink font:- itis used to decrease text size Kk. Font color:- changed the text color. 1 Text highlight colo: Note- Some other special font option available in formatting box. make the look like it was marked with a highlighter pen Process:-1 Type any one document. + Select all documents. ‘ = Click on the home menu. y * Select required option under font block. Process:-2 = Type any one document. = Press "Ctrl+D" = Abox will be open 6 = Set required option Ok. 2) Paragraph block: A set of sentence is arrangement of text, inderitation, owi)es paragraph. We can set alignment that IGiNE, line spacing, special etc, of the paragraph. Note-alignment:- Arrar(ger f paagraph. It is of four types. i Left alignment: ctl, ® Gu aerigort. Ctl +j ‘ ‘ ’ , Hgh:- jt is used to set indent position. Itis used to increase or decrease indent, fo types. "Left & Right" itis used to set space before/after the paragraph. ye spacing: it is used to set the space between two lines. By default line spacing It is set as single line, maximum increase line between spaces 132 Frist line indent:- it is used to change the line of selected paragraph. b. Hanging indent: it is used to move all line 28 Process:-1 Type any one document. "Click on the home menu. = Select any one option under paragraph block. Process:-2 Type any one document. = Click on the home menu. = Select paragraph option. a = Abox will be open. bullet option. elect any required bullet. NUmber:- It is used to set number list before line. Process:- = Click on the home menu. = Select number option. * Select any required number list. 29 5) Multilevel list:-it is used to set multilevel option list. Proces! * Click on the home menu Select multilevel list option. Select required multilevel list 6) _Find-(ctrl+F):- This option is used to find text, character, or symbol in the, Process Type any one document. Click on the home menu. Select find option. Abox will be open. 7) Replace NGtis + HY iis used to replace any word in the current document »\“Type apy one document. selgt home menu ‘Select replace option. A box will be open. Replace word type in find word box. Any word type in replace with box Click on the replace/replace all option Go to-(CtIr + G):- This option is used to find number of line. Process: Click on the home. Select go to option under editing block A box will be open. Type number of page. Ok. Style Block:- This option is used to set by default document for & ing Qe Process: é = Type any one document. = Select all documents. = Select style under style panel. Sort:- This option is used to arrange oe order. Copy (Ctrl + C): This option is used TS dupicste the text. Cut (Ctrl + X):- This optionsuused to\move the text. Paste (Ctrl + V):- ThisQption aebss ‘the margins or copy text to other location. i Insert Menu :- om 10 ingert a picture from a file in current working MS word page. Procéss: Glick On\tKe insert menu. Select picture option. > BAa box will be open. Select picture location. Select required picture. * Click on the insert option. Move the picture one place to other place:- Process:: Select picture Click on the format menu. Select wrap text/ text wrapping option. Select "In front of text" option. Clip art:- The clipart gallery is a collection of readymade picture arranged jv'Ca te such as animais, sports, nature flower etc, Process: 4q Click on the insert option. Select clip art option. A box will be open in task pane. Type any name is search box. Press enter buttons. qgqgqd4 Image will be open on task pane andsélect reaulr ( Insert CEs Shape:- This option is used inser eadyimade shapes, such as- rectangle shape, triangle shape, Star shape etc. Process:- = Click on the ins nus Select sha; 7 - ae * Drawfshapewusing left mouse. en feolor in dravéing object:- li€k on the format menu. Select shape fills option. © Select required color. Note-2-To fill two or more color in drawing object:~ Proces: © Select object. - —— * Click on the format menu. * Select shape fills option. ) © Select gradient/fill effects option. © Select two/ gradient option. © Select two color = Ok Note-3- To fill image in drawing object:- Process: + Select object. Click on the format menu. * — Select shape fills option. © Select picture/fill effects option. * Select picture option. * Abox will be open. = Ok. Note-4 To apply shadow:- Note-5- To apply 3D effects:- Note-6- How to group object: Note-7- To change ee or styJ@or weight:- 4) Smart art:- It, ed to,inseyt graphical list designs, SY a on the igsért menu. rt art option y ) equired smart art option. DYép cap:- It is used to increase the first letter of the paragraph. It is makes the document attractive. It is used in magazine, newspaper and books. We can the size up | to 10 lines. : Proces: * Type any one document. © Select first letter of the paragraph * Click on the insert menu © Select drop cap option. © Aboxwill be open. © Select dropped option. © Set line number and ok. 6) Word art:- Word art a text modifying features in MS word. It is wiigly sed,to set document title and headings. It included effect such as shadow,dutlin Process:- * Click on the insert menu. = Select word art option. = A box will be appearing on screen. * Type document heading = Ok Note-:- To change word art text colo Process: + Select word art texte cligh’on the format menu. elect shape fills option. © Select fill effects/gradient option, * — Select color and ok. - To set shadow in word art text:- Note Note-4:- To set 3D effects in word art text:- | Note-! t+ To set out e word art text color and style:- 7) Blank page (CtIr + Enter):- This option is used to insert new blank page at the cursor Position. 8) Cover page:- This option is used fully formatted cover page. You fill in the title, author name, date and other information. It is mainly used for create books cever page. Process: Click on the insert menu. + Select cover page. Select required cover page and change required area. x 9) Table:- Table just like structure. It is used to creating marks sheetspResume, and time table etc. A table consist column and row in a table [Link] 63 and row 32767. Table is built with columns and rows that integsect to form cells and are useful for a variety of work. Process:-1 = Click on the insert menu. Select Table option. A © Select required row and coluri z Ro Process:-2 >» Click on the insert Select table opti = . Select inse! prdeess: Uselect table option. Select draw table option. 7 Abonygties - ees “pcan. the insert menu. = Using left mouse button draw the table. Note-- To fill color in drawing table:- Process: = — Select all the tables. 35 = Click on the designs menu. = Select shading option. © Select required color. Note-2:- To fill outline color in table:- Process: Select table. Click on the design menu. Select bottom borders option. Select border and shading option. Select outline color. Ok. How to inset row? Process:- = Click on the layout menu. © Select insert above/below ro Note-4:- How to inset columns? Process:- et left/ Fight columns option. a Note-5:- HOGito delete igen the layout menu, ‘Select delete any required option. Note-6:-Split cell:- To make two or more cells from a cell is known as splitting cell. Process . + Click on the layout menu. * Select split cell. = Type number or row and column ~ Ok Note-7:- Merge cell:- To make one cell from two or more cells is called merge cell. Process:- © Select two or more cells. * Click on the layout menu. “ Select merge cell option Note-8:- Adding calculation:- Process: Name ‘Amounts Amit 150000 Radha Moni Total * Type above data © Click on the layout menu. = Select formula opti = Ok. 10) Headerand toon Sigader means top of each page and footer means bottom of each printinBp: jainly used to insert page number, date and time, and other ite , , ’ Process. » ’ , fh Clk@n the insert menu. AN > and footer option. Se ern Select required option @ © Close the header and footer option. 11) Text box:- This option is used to insert preformatted text box. 37 © Select text box option. © Type appropriate data. Data and Time: It is used to insert current computer data and time Proces: * Click on the insert menu. Select data and time option. Ok. Object:- This option is used to insert new file under MS word pplication >” » Proces: we? = Click on the insert menu = Select object option. = Select bitmap option. = Ok Symbol:- This option is used to ep jat are not on your keyboard. Process: . = Click on the inse; sa = Select ane Kfonti ey = selecgr me 5, = ' Alekon the gRSrtcut Key option. Cree Sorc key. B\ Cliekssn the assign option. =~ Close the box. Equation:- This option is used to insert common mathematical equation, or build up ‘own your equation using a library of math symbols. Process:- Click on the insert menu, 38 16) who 1) Page color: Process:- Select equation option. Select any equation. must sign. ~: Page layout menu = This option is used to choose a color for the background, Click on the page layout menu. Select page colour option. Select required background page color. Note1:- To fill two or more page background color: Proces Note2:- To fil Proc Note3:- To fill pattern:- Click on the page layout mi S ) enw, Select page color option. Kn Select fill effects/ gradi ntontony/ Choose color. Ok. found color:~ Pal acl ess: "i D>. 4 Gligk’on thelpage layout menu. , se ee page Color option. elect filrettects/ Picture option. -\ 58128 picture location ae picture. Process: Click on the page layout menu. ignature line:- This option is used to insert a signature line that specifies the individual 4 : > 7 “ Select page color option © Select fill effects/ Pattern option. © Select required pattern and ok. Noted:- To fill texture:- = Click on the page layout menu. © Select page color option. = Select fill effects/texture op! 2) Watermark:- This option is used to insert ghosted text behind page. bs Process * Click on the page layout menu. ¥ Select watermark option. == Select custom watermark oftib = Aboxwill be open. = Select tent pietygs wal Type text andset I 4 3) the page layout menu. =select page borders options. Abox will be open. Select required option * Ok Note:-Border:- It is used to set border selected paragraph and text. ed to add or change the border around the page. Q . 7 > Select required texture. ay content on the Note:-Shadings:- It is used to set color the text background behind the selected text or paragraph, 4) Column:- This option is used to create two or more column in word document. We can create maximum 12 columns ina document. It is mainly used in magazine, newspaper ete. Proces: Click on the page layout menu. Select column option. Select more column option. A box will be open. Select required option. Ok 5) Page Setup:- This option is used to set pagé margin’ Note:- To set margins: Process A * Click on the page layumenu: = Select margins option and ‘argins. Note:- To set paper brace » Sn'the age layout menu. Process:: © Click on the page layout menu. Select orientation option and set orientation 6) 7) 8) 1) 2) 3) 4) 5) Hyphenation:- It is used to insert hyphen symbol which lines break Line number: It is used to add line number in the margin alongside of each the document Themes:: It is used to change overall design of the entire documents, including font color, size effects ete i £Y -:Review Menu: Ah Spelling and Grammar (F7):- It is used to check the spelling and g/ammar of text on SN the document. x ‘eaning to the word Thesaurus (Shift + F7):- Suggests you other word witha simi you have selected, Word count:- Find out the number of words. New comment:- This option is used to add sen jt the select word. Protect document:- This option is used Kom’ fople can access the document. There are three types. 4>. \ Z? AS > » 2 (i) Tracked changes:- Any changesaade 8 the document will be highlighted. (i) Comment:- We canritwrite aljd delete text form the document only read. is ysed to locks document for editing or section wise. A Ar oP + Clickén the review menu fF ; ia , x ‘hee protee8Gocunent optic, Ce cestrict formatting and editing option. Cheek in allow only this types of editing in the document. <_- Select any option. Such as:- Tracked changes, comment, fill in form. Select yes start enforcing protection option. = Types password two times. “Ok. Note:- Unprotect docume: Process:- * Click on the review menu. © Select unprotect document option. © Types pass word > le menu and office button mend’ | >” 7 This option is used to create a new blank text page document. 7 Ok 1) New (Ctrl +N) 2) Save (Ctrl + $):- This option is used to save file in ouncomputer. ~~ Process R © Type anyone document. = Click on the office button menu, = Select save option. = Aboxwill be open. = Select file location’and = Click on the, 2) Open tex 5) ior’ is used to open exit/old file form your computer that you have already st yA : » a, a ick op the office button menu. See open option, A box will be open. © Select file name. = Click on the open option. 3) Save as:- [F12] this option is used to save a file with another new name 43 Print preview (Ctrl + F2):- When you want to printout a paper copy, before the print document Print (Ctlr + P):- This option is used to print the document. Process: Open any one document. Press "CTRL +P" A box will be open. Select printer name. Type number of copies. Click on the print option. L Auto correct:- Auto correct is an auto complete dictfonary that will complete the text without you having type the entire word. Process:- Click on the office button menu. Select word option Select proofing option Set required opti Sa Ok Noted:- To set pi shucrd off Proce clk 4 fice button menu. Cause Wve option. en A box will be open. Type tile naroe Select tools option. Select general option. Type password two times. Ok Start MS word. Click on the office button menu. Select open option A box will be open. © Select file name. ‘ A Click on the open option. pe ay” © Type password can ok. em Note3: Setting and modifying tab button:- Tab is button on keyboard. (tis situated inleft of keyboard. Itis used to meve cursor at fixed intervals stop/fhosition in half inch. We can set different tab stop for a document. We can also set the Slignment for the stop. Process: 7 » = Click on the home menu. Em a > | =mailing Menu:- 1) Creatin{,mail metge:- This option is used to send a letter to different place without retypingletter and address. Mail merge is used to group two file i.e. letter and address and tised assiigle document. AeeesY Ne ae ‘Type any one letter. Select paragraphoption. “A ? "Select tab option 7 ~w) © Aboxwill be open. NS = Set required optioh. » © — Click on the mailing menu. © Click on the select recipient's option. © Select type a new list option © Add required address \ | | | ok Save the data. Again click on the mailing menu. Select insert merge filed option. Insert field name. Select Finish and merge option. Select individual option. Ok. 2) Envelops and lables:- afe signi feret feraT ut address printancyl at a fiat ae WG caes al Shad fe wen eh for SIEGE eH THT address TEU, fore aa se we wea Pre oe TN Sig Geen sires FI Terra 4 faa Hi Aaa BI ‘yy 1) __ Print layout:- View the doctiment atit will appear on the printed page. 2) Full screen reading: ioe & Jocurnent in full screen reading mode. 3) Outline view:- v, nt as an outline and show the outlining tools. 4) Draft views View the dbcamnent as a draft to quickly edit the text. 5) | Web layout:- View, tbe ane as would look as a web page. 6) Zoom panel:- In the zoom panel, you can choose specific zoom setting. 7), show/hide panel:- The show/hide panel contains items like ruler, gridline, document far’ 7 eat eee QS” & Introduction:- Memory is just like a human brain. It is used to store data and instructions Computer memory is the storage space in computer where data is to be processed and instructions required for processing are stored. There are main two types of nature in the memory device. 1 Primary memory. 2. Secondary memory. > Bit is smallest unit of binary digit and memory MEMORY Primary Memory/ Semi conductor Secdondary memory Or or main memory/ internal memory External Memory/ Permanent memory or or Temporary Memory Auxilry memory/ Backing Memory i J -— =f esese . Hard disk Non Volatile Memory Cache Memory Volatile Memory CDROM Pen drive 1. ROM- Read Only Memory] [7 RAM-Random Acess Fl Ck. a. PROM, ; Cee Programmable DVD (Digital versatile Read only Memory a. Dynamic RAM disk) EPROM- Erasable b. Static RAM Programmable Read only Memory EEPROM. Electrically Erasable Programmable Read only Memory Memory. Word:- A computer word is a group witha fixed number of bits processes as a unit. The lenght of a computer word is called word size or world length and it may be either 8 bits or 96 bits. A computer stores the information in the form of computer words. Q._ What different between primary memory and Secondary memory? r Primary Memory ‘Secondary Memory 1. Primary Memroy is called a volatile memory, 2. RAMis a volatile memory 3. It does not store data in permanent. 4. Volatile memory means it 1s computer storage that only maintains its data while the device is powered on, 5. It can hold data only temporarily. 6. RAMis available in 64mb, 128mb 256mb, and 1gb, 4gb and 8gb. 1 Secondary memory is called a nor volatile memory, ROM is a non-volatile memory. Secondary memory store data in permanent Non-volatile memory menas it is a type of computer memory that has the capability to hold saved data even if the power is turned off. It is used to store data for backup purpose. These permanent instruction stored in ROMare called BIOS (Basic input output system) > Cache Memot It is a very high speed semi-conductor memory which can speed up the cpu. It acts as a buffer between the cpu and main memory Itis called a buffer memory. Explanation of Secondary Memory Example Hard disk:- A hard disk is a magnetic disk which stores and provides relatively quick and direct access to large amounts of data. y \ Floppy disk:- Floppy disk s also called diskette. The floppy disk is a removable magnetic storage medium Size [Link] 5.25 inch 8 inch Capacity 1.44 MB 1.2MB 768kb vVuvy CD (compact disk) := CO is an optical medium. It is also called optical disk, CD has a capacity of about 650 mb. Magnetic tape:- This is most successful backup storage media, It is generally 2400 to 3600 feet long and half an inch wide DVD:- DVD stands for digital versatile disk or digital video disk. It stores minimum 4.37GR data or full movie of very good quality. Pen drive:- It looks like small key ring most pen drives use a standard! USB (Universal Serial Bus) connection allowing plugging into a port on a personal computer. 1bit 1 Nibble 1 Byte 1 kb (kilo Byte) 1 MB (Mega Byte) 1GB (Giga byte) 178 (Tera Byte) 1 PB (Peta Byte) 1 EB (Exa Byte) 128 (Zeta Byte) 1 YB (Yotta Byte) 1 BB (Bronto Byte) 1 GB (Geope Byte) VeVE Dv Y Memory Unit vuve 0or1 abit 8 bit 1024 byte 1024 KB 1024 MB. 1024 GB 1024 TB 1024 PB 1024 EB 1024 zB 1024 YB 1024 BB Computer Education & few sna yet at WHAT aates tear 1

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