FORMAL/INFORMAL INVITATIONS AND THEIR REPLIES

An invitation is a short composition. It is used for inviting people to functions, celebrations, etc.

Invitations are of two types:

• Formal invitations are usually cards.

• Informal invitations are short letters.

Formal Invitations
1. Formal invitations are written in the third person. The person who extends the invitation writes
his name.

2. Formal invitations answer the questions-who, whom, when, where, what time, and for what.

3. Then comes the name of the person, who is being invited.

4. Date, venue, time, etc. should be clearly mentioned.

5. In case, the party is organized at some other place, like a hotel, etc, then the complete address
of the person, along with his contact number, has to be clearly mentioned.

6. Some formal invitations like the wedding invitations carry the expression of RSVP, which
means répondez s'il vous, plait'; please reply.

7. The address of the person who extends the invitation must always be given even if the
function is organized at some other venue.

Informal Invitations

1. These are like short informal letters.

2. Personal feelings and emotions are used in informal invitations.

3. The salutation, subscription, address on the top are the same, like in an informal letter.
4. These are always written in the first person.
Formal (Refusal and Acceptance)

1. A formal reply is like a formal invitation, but it is not a card. It is a handwritten reply to the
invitation.

2. It is written in the third person.

3. The format will be the same as given in the invitation.

4. No specific reasons are given for refusal. Only expressions like prior commitment, etc. are
used.

5. In an acceptance reply, expressions like 'will be delighted to attend it' are used.

Informal (Refusal and Acceptance)

1. These are written in the same format as in the informal invitation.

2. These are written in the first person.

3. A specific reason for refusal can be given.

You are Dr. Suchitra Mukherjee. You have received an invitation from the Director, Health
Services, Kharagpur, W.B, to preside over a gathering of leading medical practitioners
attending a workshop on mental wellness on 09 November, 2023 at 11 a.m. in the Public
Hospital, Jammu, J & K Respond to accept the invitation in about 50 words.

59, Salt Lake City

Kolkata, West Bengal

14 October, 2022

Dear Sir

Thank you for the invitation to preside over a gathering of leading medical practitioners
attending a workshop on mental wellness on 09 November, 2023 at 11 a.m. in the Public
Hospital, Jammu, J& K. I accept this invitation and will be happy to preside over this
workshop.

Dr. Suchitra Mukherjee

You have bought a new house in Meerut. Write an informal letter of invitation inviting
your friends and relatives to the house warming ceremony. Mention day, date, time and
venue. As Rajesh Sharma, draft an invitation in about 50 words.

D-5. Street No. 4

Ajanta Colony Meerut

10 July 20XX

Dear Ajit

Not only hope but also trust that you must be pulling on well. I would like to share a good news
with you. I have recently purchased a 3BHK apartment at Shastri Nagar, Meerut. I would like
you to join the house-warming ceremony along with your family. The details of the ceremony are
as follows:

Date: 20 July 20XX

Day: Sunday
Time: 10 a.m. onwards (Hawan, Kirtan, etc. followed by lunch)
Venue: New House premises
RSVP
Rajesh Sharma
[Link].: 981225XXXX

You are Manoj/Meena. You have received an invitation from your friend Vijay to a party to
celebrate his admission in a prestigious Management Institute. Write an informal letter in
about 50 words accepting the invitation. Mention day, date, time and venue.

P-112, Navneet Apartments

Sector-3, Rohini New Delhi

10 May 20XX

Dear Vijay

Thanks a lot for your invitation. I would like to congratulate you first for your selection in IIM, a
prestigious and acclaimed management institute. It really made me proud that you have achieved
such an astounding success. I will definitely join the party to celebrate your success. I will be
there on 20 May 20XX at 8:00 p.m. sharp at Atithi Palace Hotel, Janakpuri, New Delhi.

I am coming along with Sanjay, my bosom friend. See you soon.

Yours
Manoj

You are Dr Stanzin, a certified art therapist from Leh. You have been invited by G. D
Public School, Jammu, to conduct a seminar for students on Art Therapy the Way
Forward. This seminar is to introduce students to the usefulness of art in dealing with
personal and social problems. Write your reply, in about 50 words accepting the invitation.

The Principal
G.D Public School
Jammu 1800XX
3rd November 20XX

Dear Sir
 It's a great honour to receive your invitation to conduct a seminar for students of your school on
"Art Therapy, the Way forward". I thank you heartily and accept the invite as it will showcase the
usefulness of art in dealing with personal and social problems.

Looking forward to it.

Regards
Dr Stanzin

You are Radhika Sharma, Dio Dinesh Sharma of Lajpat Nagar, New Delhi. Your father
wants you to draft a formal invitation to be sent on the occasion of your brother, Akshat
Sharma's marriage. Prepare the invitation with all necessary details in not more than 50
words.
MRS AND MR SATISH SHARMA
solicit your gracious presence on the suspicious occasion
Of
the marriage of their grandson
AKSHAT
(S/o Mrs and Mr Dinesh Sharma)
With
RAVINA
(D/o Mrs and Mr Sushil Kaushik)
on 15 December 20XX, Wednesday at 7 p.m.
at
Amardeep Banquet Hall, Peeragarhi, Delhi

R.S.V.P. With Best Compliments from

Ph. 978515XXXX Radhika Sharma

You are a student of ABC Public School, Ahmedabad. The school is holding its annual
function on 10th February, 20XX at 10 a.m. The Education Minister, Mr Dharmendra
Pradhan has consented to be the chief guest. Design an invitation card to be sent to the
parents and other invitees.

The Management, Principal & Staff

of
ABC Public School, Ahmedabad solicit the pleasure of your company
on the auspicious occasion
of
The ANNUAL FUNCTION
of the school
on
10th February, 20XX at 10 a.m.
Mr. Dharmendra Pradhan,
Education Minister, Govt. of India
will be the chief guest on the occasion.

RSVP

Principal

ABC Public School, Ahmedabad

Phone: 952314XXXX