AI Overview
A Fleet Assistant at the Uganda Revenue Authority (URA) primarily drives URA staff,
transports official items, maintains assigned vehicles (cleanliness, mechanical
soundness), keeps logs (mileage, fuel, service), and ensures timely renewal of
documents like insurance/registration, supporting daily operations with a strong focus
on safety, integrity, and compliance with traffic laws.
Core Responsibilities
Transport & Logistics: Drive staff/officials for meetings, missions, and deliver/collect
mail, parcels, and documents.
Vehicle Maintenance: Keep vehicles mechanically sound, clean, and report issues;
ensure service schedules are met.
Documentation: Track and renew vehicle documents (insurance, registration) and
maintain detailed logs (mileage, fuel).
Safety & Compliance: Follow road rules, have an impeccable integrity record, and
adhere to URA policies.
Key Skills & Requirements
Experience: Several years of safe driving experience in a reputable organization.
License: Valid driving permit (Class B mandatory, others advantageous).
Education: At least O' Level, with a Diploma preferred.
Attributes: Integrity, discipline, punctuality, good communication, and customer care.
Knowledge: Basic vehicle maintenance and Uganda's traffic laws
ob Role/Purpose:
The Fleet Assistant is responsible for monitoring the maintenance of
assigned URA vehicles and providing transport and logistical services to
support business operations.
Key Accountabilities:
1. Provide Transport and Logistical Services:
1. Drive URA staff and officials to meetings, field missions, and other
destinations as required.
2. Collect and deliver mail, packages, and equipment to designated locations.
3. Maintain records and account for all deliveries and distributions.
4. Advise passengers on basic safety precautions before and during the
journey.
5. Restrict access to the vehicle to authorized passengers only.
6. Maintain records of travel appointments, airport pick-ups, daily mileage, and
fuel consumption.
2. Maintain Vehicle Condition:
1. Arrange for regular maintenance and ensure the vehicle is clean and in good
running condition.
2. Track and manage renewal of required documents, including vehicle
insurance and registration logs.
3. Follow procedures in the event of an accident involving the office vehicle.
4. Identify and secure a safe parking location by the end of the business day.
5. Perform periodic checks on the vehicle and report maintenance needs as
necessary.
Special Skills and Attributes:
Excellent interpersonal skills and customer care.
Ability to multi-task and manage time effectively.
High level of integrity and confidentiality.
Good communication skills.
AI Overview
A Fleet Assistant
provides crucial administrative, coordination, and basic technical support for an
organization's vehicle fleet, focusing on scheduling transport, managing maintenance,
tracking fuel/usage, handling records (like licenses, repairs, logs), coordinating drivers,
and ensuring compliance with policies and safety, ultimately supporting efficient daily
operations and field activities.
Key Responsibilities:
Coordination & Scheduling:
Scheduling daily vehicle assignments and shuttle services.
Coordinating transport for staff, visitors, and program activities.
Managing driver rosters and workday schedules.
Maintenance & Repairs:
Monitoring maintenance schedules and coordinating timely servicing/repairs.
Liaising with garages, suppliers, and technicians.
Performing basic vehicle checks (oil, tires, fluids) and keeping them roadworthy.
Record Keeping & Reporting:
Maintaining accurate vehicle, driver, fuel, and maintenance records.
Inputting data into fleet management systems.
Preparing reports on fuel consumption, mileage, and incidents.
Driver Management:
Monitoring driver performance and adherence to policies.
Ensuring drivers have valid licenses and updated medicals.
Assisting with driver training and evaluations.
Administrative & Logistics Support:
Managing vehicle documentation (registration, insurance).
Handling fuel vouchers, purchase requests, and inventory of parts.
Ensuring vehicles have functional communication/safety equipment.
Safety & Compliance:
Implementing and enforcing safety and security policies.
Reporting accidents and supporting investigations.
In essence, they're the go-to person for keeping vehicles on the road, drivers compliant,
and all transport-related data organized, bridging the gap between drivers,
management, and maintenance.