📚 Lesson 2:

🖥️⌨️Data Entry and Keyboarding Skills

1. Introduction
 Keyboarding skills are essential for efficient use of computers.
 Help in fast and accurate typing.
 Achieved through:
o Regular practice
o Correct typing techniques
o Proper typing ergonomics

2. Keyboarding Skills
 Keyboard → Most common text input device.
 Similar to typewriter keyboard but has extra keys.
 Usually has 100+ keys.
 Allows entering:
o Alphabets (A–Z)
o Numbers (0–9)
o Symbols & commands
Touch Typing Method

 Typing without looking at the keyboard.

 Relies on muscle memory.
 Place fingers on Home Row and move only required fingers.
 Advantages:
o Increases speed (60+ WPM possible)
o Improves accuracy
o Reduces fatigue

3. Types of Keys on a Keyboard

Type of Key Purpose / Function

Alphanumeric keys Alphabets (A–Z) + Numbers (0–9)

Punctuation keys Comma, period, brackets, semicolon, mathematical operators (+, –, =)

Alt key Used with other keys for alternate functions

Arrow keys Move cursor up, down, left, right

Shift key Used for uppercase letters & top symbols

Backspace key Deletes character to the left of cursor

Caps Lock key Toggle key → ON = uppercase, OFF = lowercase

Ctrl key Works with other keys for shortcuts

Delete key Deletes character at cursor without moving it

Enter / Return Executes commands or moves to new line

Esc key Exits from menus or cancels tasks

Function keys (F1–F12) Special functions, vary by software

4. Numeric Keypad
 Located on right side of keyboard.
 Used for fast numeric data entry.
 Contains:

o Numbers 0–9

o Mathematical symbols (+, –, ×, ÷)

o Num Lock key → switches between number mode &
navigation mode.
 Tip: Key 5 has a small raised dot → guide key.

5. Home Keys & Guide Keys

Type Keys Purpose

Home Keys ASDF (Left hand) & ;LKJ (Right hand) Resting position for fingers

Guide Keys F (Left) & J (Right) Have raised marks to position fingers correctly

6. Typing Basics
Typing Text

 Press letter keys normally.

Deleting Text

 Backspace → Deletes left of cursor.

 Delete → Deletes character at cursor.

Typing Numbers

 Use numeric keypad OR top-row number keys.

Typing Capital Letters

 Caps Lock ON → continuous uppercase.

 Shift + Letter → single uppercase.

Typing Symbols

 Shift + Key → for symbols printed on top of keys.

7. Pointing Devices
Used to select, draw, or interact on-screen without typing.

Examples:

 Mouse 🖱️ (primary device)

 Joystick
 Touchpad / Trackball
 Touchscreen

8. Mouse & Operations

Mouse Parts

 Left button
 Right button
 Scroll wheel
 Body/handling area

Mouse Actions
Action Function

Left Click Select items

Double Click Open programs/files

Right Click Opens context menu

Drag & Drop Move objects

 Action Function

Scroll Navigate long pages

Blocking Select text for editing

9. Typing Ergonomics
Typing ergonomics ensures comfort, accuracy, and speed.

1. Sitting Posture

 Sit straight.
 Feet flat on floor.
 Back touching chair support.
 Slight neck bend forward.

2. Hand Position

 Forearms level with keyboard.

 Wrists straight.
 Elbows relaxed (90° angle).

3. Monitor Placement

 Top edge of screen at eye level.

 Distance: 60–65 cm.

4. Keyboard & Mouse Placement

 Keep together, around 20 cm away.

5. Chair & Table

 Ergonomic chair supports lower back.

 Table should have enough legroom.
10. Finger Positioning on Keyboard
Home Row Approach

 Rest fingers on ASDF (left) & ;LKJ (right).

 Move fingers to other rows but always return to home keys.

Finger Allocation
Upper Row (3rd Row)

 Left: Q, W, E, R, T
 Right: P, O, I, U, Y

Bottom Row (1st Row)

 Left: Z, X, C, V, B
 Right: N, M, ,, ., /

Number Row (4th Row)

 Left: 1, 2, 3, 4, 5
 Right: 6, 7, 8, 9, 0

11. Using Typing Software

Rapid Typing Tutor 🎮

 Free & Open Source typing software.

 Features:
o Typing lessons
o Virtual keyboard
o Typing games
o Speed & accuracy tracking
 Helps master touch typing.

12. Touch Typing Technique

 Do not look at keyboard.
 Focus on screen/text.
 Stages:
1. Learn home row keys.
2. Practice upper & lower rows.
3. Type words & sentences for accuracy.
14. Successful Keyboarding Tips
 Use feather touch while pressing keys.
 Maintain constant rhythm.
 Do not look at keyboard.
 Focus on accuracy first, then speed.
 Practice daily for mastery.

15. Practical Exercises

 Typing practice for:
o Home Row
o Upper Row
o Bottom Row
o Number Row
 Focus on finger memory and typing rhythm.

Summary
 Keyboarding is a core ICT skill.

 Mastery comes from touch typing, proper ergonomics, and consistent practice.

 Use software like Rapid Typing Tutor for guided improvement.

 Maintain a balance between speed and accuracy.

✅ A. Multiple Choice Questions – With Questions and
Answers

1. Which of the following is not a key for punctuation marks?

(a) comma (,)
(b) period (.)
(c) semicolon (;)
(d) equal sign (=)
Answer: (d) equal sign (=)

2. Which of the following is not an arrow key?

(a) top (^)
(b) down (↓)
(c) right (→)
(d) left (←)
Answer: (a) top (^)

3. Which of the following operation is not performed by a mouse?

(a) Left Click
(b) Right Click
(c) Middle Click
(d) Double Click
Answer: (c) Middle Click

4. In the Rapid Typing Tutor, which of the following is not true?

(a) Green letters denote right inputs.
(b) Yellow letters stand for right inputs in extra time.
(c) Red letters denote wrong inputs within time.
(d) Orange letters indicate wrong inputs within time.
Answer: (c) Red letters denote wrong inputs within time.

5. The lesson control panel can be used for _____________.

(a) animation
(b) enable or disable sounds
(c) plain
(d) background
Answer: (b) enable or disable sounds

✅ D. Short Answer Questions (50 Words Each)

1. Discuss the various types of keys available on a computer keyboard.

The keyboard has different types of keys:

 Alphanumeric keys (A–Z, 0–9)

 Function keys (F1–F12)
 Modifier keys (Shift, Ctrl, Alt)
 Navigation keys (Arrow, Home, End)
 Punctuation keys (, . ; etc.)
 Numeric keypad for number entry.

2. Differentiate between Home Keys and Guide Keys.

Home keys are the central row keys (ASDF and JKL;) where fingers rest while typing.
Guide keys are specific keys like F and J that have small ridges to help place fingers correctly
without looking at the keyboard.

3. What do you understand by Guide Keys? Name the Guide Keys.

Guide keys are keys with a raised line or dot that help touch typists find correct hand position.
On a computer keyboard, the guide keys are F and J. On a typewriter, they are also F and J
on the home row.
4. Explain the role of typing ergonomics.

Typing ergonomics is the practice of maintaining correct posture and hand position while typing
to avoid strain or injury. Proper ergonomics includes sitting straight, placing hands correctly,
using the right keyboard height, and taking breaks to improve typing comfort and efficiency.

5. Why is the use of various typing software common nowadays?

Typing software like Rapid Typing and TypingMaster are widely used to improve typing speed
and accuracy. These tools provide lessons, track progress, offer real-time feedback, and help
users build muscle memory. They are especially useful for beginners and professionals in data
entry jobs.

6. Mention the finger allocation of keys of the Bottom Row of computer keyboard.

 Left Little Finger: Z

 Left Ring Finger: X
 Left Middle Finger: C
 Left Index Finger: V, B
 Right Index Finger: N, M
 Right Middle Finger: ,
 Right Ring Finger: .
 Right Little Finger: /
 Thumbs: Spacebar