Appendix: Final Documentation Format Guidelines
Typographical Format and Binding
Page Format:
Page size: A4
Top margin: 1.00 inch
Bottom margin: 1.00 inch
Left margin: 1.25 inch
Right margin: 1.00 inch
Page numbering: Bottom right - part of the footnote
Title page not numbered
All other pages before the page of chapter one numbered in lower
roman numerals (i, ii, iii, …)
All other pages starting from first page of chapter one to last page
of the report numbered in integers (1, 2, 3, …)
Footer: Each page shall have a footnote “Bahauddin Zakariya University,
Multan”
Left aligned
In case of long titles shorter versions should be used.
There shall be a line over the footnote.
Header: Each page shall have a header “Project Name”
Left aligned
In case of long titles shorter versions should be used.
There shall be a line under the footnote.
Chapter Startup: Each chapter shall be numbered as Chapter 1, Chapter 2, etc. The
name of the chapter shall be written immediately below. Both shall
be centered horizontally as well as vertically.
The actual chapter content shall start from the next page.
Text: Only one side of the paper shall be used.
The other side shall be blank.
When a report is opened the right side would contain text, figures,
or tables and the left side would be blank.
Tables and Figures: Tables and figures shall be placed on one side only
Separate pages shall be used for figures and tables.
One page may contain more than one figure or table but text will not
be combined or interlaced with figure or table.
Each table / figure shall be numbered.
For example "Table 1.2: Population distribution in Asia" or "Figure
3.2: Temperature distribution"
The table number or figure number shall be placed as normal text
centered at the bottom of the table or figure or sideways with table /
figure title coming on the opening side of the paper and note on the
binding side.
Paragraph:
Single-spaced.
Line entered paragraph.
DONOT put indents at the beginning of the first paragraph 0.5 indent will be given in 2nd
or 3rd paragraph within in the same heading.
Left aligned or justified.
Text Format
Normal and plane text:
Font Type: Times New Roman
Font Size: 12
Headings:
Chapter Heading: Times New Roman Bold Size 14 Title Case normal
Heading 1: Times New Roman Bold Size 12 Title Case normal
Heading 2: Times New Roman Bold Size 12 Title Case normal
Heading 3: Times New Roman Bold Size 12 Title Case italic
Sections and Subsections
In case of sections and subsections follow this format:
1 Section
1.1 Sub Section
1.1.1 Nested Sub Section
a
b
i
ii
The subsequent reference to a any section shall be made using the section and its number.
For example section 2.1.3 means chapter 2 section 1 subsection 3.
Mathematical Equations
The following numbering scheme should be used to number the equations:
f(x) = x+3 (XX:YY)
Where XX is the chapter number and YY is the sequence number of that equation in that
chapter.
If an equation is previously quoted in an earlier chapter, say as equation 4:5 and need to be
re-quoted in chapter 5, its number will remain as equation 4:5.
Binding
All reports shall be bounded with an appropriate print on the backbone.
Two copies should be submitted.
Color of the binding:
BS project / thesis reports: Black
Contents of the CD Attached
All reports / theses must accompany a CD whose contents will have the following:
Source All source files that will be needed to compile the project.
Further subdirectories can be used.
This must include sample data files as well.
Project The running project including sample data files as well as sample output.
This should be in a form that if copied to a machine runs without errors.
This may an exe file of an entire project, an installer depending on the
project or simply a running project.
You can have sub directories with appropriate names.
Length
The length of your dissertation depends on the type of project you have selected. An excellent
dissertation will often be brief but effective (its author will have said a lot in a small amount of
space). Voluminous data can be submitted electronically on CD.