Contingency Grant
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19170msContingency Grant
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19170msCommon questions
Powered by AIClaims for software must be related to the student's course or research work, including antivirus and professional organization memberships. Similarly, high-speed internet subscriptions are justified under the contingency grant as they facilitate academic activities, like research, requiring extensive online resources .
Ensuring authenticity involves maintaining a detailed register of purchases, physical verification of purchased items and receipts/invoices, and applying appropriate stamps indicating verification. This process impacts claims processing by filtering out non-genuine claims, thereby maintaining financial integrity and ensuring only valid expenses are reimbursed .
The Dean's Office has a role in ensuring that contingency claims are processed only if accompanied by receipts/invoices cleared by the respective unit offices as per the stipulated guidelines, which include verification of the purchases and appropriate stamping. This oversight helps maintain the integrity of the claims process .
Students can only make claims under their contingency grants when they are receiving the full stipend at the time of bill submission. Additionally, the bill dates must align with the correct financial year and the claim must be within the appropriate academic year .
The Indian Statistical Institute explicitly states that any unspent balance of the contingency grant at the end of an academic year will not be carried forward to the next academic year. This policy ensures that the grant is utilized within the stipulated time frame .
The Institute requires that the name of the student or research fellow be written on the first page of any book purchased with the contingency grant. Furthermore, all claims related to books must be accompanied by a receipt stamped with 'Purchased from Contingency Grant' and signed by the office staff .
Eligible expenditures for reimbursement include photocopying, printing, postage, book purchases, computer peripherals, software related to research, membership fees, internet subscriptions, travel allowances for seminars, lab consumables, journal subscriptions, and more. Specific items such as computer peripherals must be revenue items only, and travel-related expenses must exceed approved travel grant amounts .
A research fellow's eligibility to make claims under their contingency grant might be suspended if they are not receiving their full stipend at the time of bill submission. Once the stipend is restored, eligibility for claims is reinstated, aligning the process with the condition of receiving full financial benefits .
Unit offices must maintain a register of items purchased, detailing each item's brand, model number, or the name and author in case of books, along with the date of purchase and receipt/invoice number. They must physically check each receipt/invoice as well as the purchased item. If genuine, the receipt/invoice is stamped with 'CHECKED' and the unit stamp, along with the checking official's signature and date. Books require a 'Purchased from Contingency Grant' stamp inside the title page, also with the checking official's signature and date .
Failure to submit the contingency claim bill by the stipulated deadline (by 7th March for claims from the start of class/tenure to the upcoming March, and by the end of the semester/tenure for later purchases) could result in the inability to get reimbursement for the incurred eligible expenses .