Guidelines for scanning and Uploading of Signature/ Photograph/ Documents

Before applying online, a candidate will be required to have a d. Hand-written declaration Image:
scanned (digital) image of following documents. • The applicant has to write the declaration in English
clearly on a white paper with black ink.
• His/her photograph (JPG / JPEG) • File type: jpg / jpeg
• signature (JPG / JPEG) • Dimensions: 800 x 400 pixels in 200 DPI (Preferred
• left thumb impression (JPG / JPEG) for required quality) i.e. 10 cm * 5 cm (Width * Height)
• handwritten declaration (JPG / JPEG) • File Size: 50 KB – 100 KB
• ID Proof (PDF) • Note: The handwritten declaration has to be in the
• Proof of Date of Birth (PDF) candidate’s hand writing and in English only. The
• Job Profile (certified by existing/previous employers) text should NOT BE IN CAPITAL LETTERS. If it is
(PDF) written by anybody else and uploaded or in any other
• Brief Resume (PDF) language, the application will be considered as
• Educational Certificates: Relevant Mark-Sheets/ invalid. (In the case of candidates who cannot write,
may get that text of declaration typed and put their
Degree/ Certificate (PDF)
left-hand thumb impression (if not able to sign also)
• Experience Certificate/ Appointment Letter /Job Offer below the typed declaration and upload the
Letter (PDF) document as per specifications).
• Latest Form-16 provided by employer (PDF) • The text for handwritten declaration is as follows:
• Latest Salary Slip (PDF) • “I, __________ (Name of the candidate), hereby
declare that all the information submitted by me in
Please note that until photographs and signature are as per the the application form is correct, true and valid. I will
specifications provided, the system will not allow the candidate present the supporting documents as and when
to move forward to the next stage of application. required.”

a. Photograph Image: (4.5cm × 3.5cm) The signature left thumb impression, and the handwritten
declaration should be of the applicant and not by any other
• Photograph must be a recent passport style colour person.
picture.
• Make sure that the picture is in colour, taken against If the Applicant’s signature on the attendance sheet or Call
a light-coloured, preferably white, background. Look letter, signed at the time of the examination, does not match
straight at the camera with a relaxed face the signature uploaded, the applicant will be disqualified.
• If the picture is taken on a sunny day, have the sun
behind you, or place yourself in the shade, so that you Signature / Handwritten declaration in CAPITAL LETTERS
are not squinting and there are no harsh shadows shall NOT be accepted.
• If you have to use flash, ensure there's no "red eye"
• If you wear glasses make sure that there are no Ensure that the photo, signature, left thumb impression
reflections, and your eyes can be clearly seen. and handwritten declaration are uploaded at the specified
• Caps, hats and dark glasses are not acceptable. spaces only in the online application form.
Religious headwear is allowed but it must not cover
your face.
• Dimensions 200 x 230 pixels (preferred) e. Scanning the documents:
• Size of file should be between 20kb–50 kb • Set the scanner resolution to a minimum of 200 dpi
• Ensure that the size of the scanned image is not more (dots per inch)
than 50kb. If the size of the file is more than 50 kb, • Set Colour to True Colour o File Size as specified
then adjust the settings of the scanner such as the above
DPI resolution, no. of colours etc., during the process • Crop the image in the scanner to the edge of the
of scanning. photograph/signature/ left thumb impression /
• Photo uploaded should be of appropriate size and handwritten declaration, then use the upload editor
clearly visible. to crop the image to the final size (as specified
above).
Photograph Capture: • The image file should be JPG or JPEG format. An
• In addition to the above photograph, candidates will example file name is: [Link] or [Link].
also be required to capture and upload their live Image dimensions can be checked by listing the
photograph either by using webcam or mobile phone. folder files or moving the mouse over the file image
• On selecting “Capture Photo” option, candidates’ icon.
webcam will be activated allowing them to click their • Candidates using MS Windows/MSOffice can easily
picture, which will get auto uploaded in the application obtain documents in .jpeg format by using MS Paint
form. or MSOffice Picture Manager. Scanned documents
• On selecting “Click here to Scan” option, candidates in any format can be saved in .jpg / .jpeg format by
can use their mobile phone to scan the QR code, using ‘Save As’ option in the File menu. Size can be
which will redirect to a website, allowing to click adjusted by using crop and then resize option.
photograph on their mobile phone. On selecting the
taken picture, photograph will get auto uploaded in
the application form. f. Procedure for uploading the documents:
• While filling in the Online Application Form the
Do’s and Don’ts of Photo Capture
candidate will be provided with separate links for
Do’s: uploading Photograph, signature, left thumb
impression and handwritten declaration
 • Ensure the photo is captured against a light coloured, • Click on the respective link “Upload Photograph /
preferably white background and there is adequate signature / Upload left thumb impression /
light. handwritten declaration.
• Look straight at the webcam/ camera. • Browse and select the location where the Scanned
• Photograph should be of passport size. Photograph / signature / left thumb impression /
handwritten declaration/, file has been saved.
Don’ts: • Select the file by clicking on it
• Click the ‘Open/Upload’
• Small size photograph not to be clicked/ uploaded. • If the file size and format are not as prescribed, an
• Coloured glasses or sunglasses/ Cap should not be error message will be displayed.
worn. • Preview of the uploaded image will help to see the
• Shadow on face/ not facing the camera/ distorted quality of the image. In case of unclear / smudged,
face/ face covered with mask / blurred image. the same may be re-uploaded to the expected clarity
• Photo not taken in dark/ improper background. /quality.

b. Signature:
Your Online Application will not be registered unless you
• The applicant has to sign on white paper with Black
upload your Photograph, signature, left thumb impression and
Ink pen. handwritten declaration, as specified.
• Dimensions 140 x 60 pixels (preferred)
• Size of file should be between 10kb – 20kb
Note: -
• Ensure that the size of the scanned image is not more
• In case the face in the photograph or signature or left
than 20kb
thumb impression or the handwritten declaration, is
• Signature (NOT IN CAPITAL LETTERS) uploaded unclear / smudged the candidate’s application may
should be of appropriate size and clearly visible. be rejected.
• After uploading the Photograph / signature / left
c. Left thumb impression: thumb impression / handwritten declaration, in the
online application form candidates should check that
• The applicant has to put his left thumb impression on the images are clear and have been uploaded
a white paper with black or blue ink. correctly. In case the photograph or signature or left
• File type: jpg / jpeg thumb impression or the hand written declaration, is
• Dimensions: 240 x 240 pixels in 200 DPI (Preferred not prominently visible, the candidate may edit his/
for required quality) i.e 3 cm * 3 cm (Width * Height) her application and re-upload his/ her photograph or
• File Size: 20 KB – 50 KB signature or left thumb impression or the hand
written declaration, prior to submitting the form.
• Note: If a candidate does not have left thumb, he/ she
• Candidate should also ensure that photo is uploaded
may use his/ her right thumb. If both thumbs are
at the place of photo and signature at the place of
missing, the impression of one of the fingers of the
signature. If photo in place of photo and signature in
left hand starting from the forefinger should be taken.
place of signature is not uploaded properly,
If there are no fingers on the left hand, the impression
candidate will not be allowed to appear for the exam.
of one of the fingers of the right hand starting from the
• Candidate must ensure that Photo to be uploaded is
forefinger should be taken. If no fingers are available,
of required size and the face should be clearly
the impression of left toe may be taken. In all such
visible.
cases where left thumb impression is not uploaded,
• If the photo is not uploaded at the place of Photo
the candidate should specify in the uploaded
Admission for Examination will be rejected/denied.
document the name of finger and the specification of
Candidate him/herself will be responsible for the
left/ right hand or toe.
same.
• Candidates should ensure that the signature
uploaded is clearly visible and not smudged/ blurred.
• After registering online candidates are advised to
take a printout of their system generated online
application forms.
• The signature left thumb impression, and the
handwritten declaration should be of the applicant
and not of any other person.
• If the Applicant’s signature on the attendance sheet
or Call letter, signed at the time of the examination,
does not match the signature uploaded, the
applicant will be disqualified.
• Signature/ Handwritten declaration in CAPITAL
LETTERS shall NOT be accepted.
• Ensure that the photograph, signature, left thumb
impression and handwritten declaration are
uploaded at the specified spaces only in the online
application form.