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Clarifications

The document outlines a Request for Bids (RFB) for the installation of solar power systems at 38 educational and 35 health facilities in Puntland, Somalia. It includes a series of technical inquiries regarding existing infrastructure, system requirements, and responsibilities for various aspects of the project, such as ventilation, load profiles, and safety systems. The document seeks confirmation on numerous technical specifications and site conditions to facilitate the design and installation process.

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0% found this document useful (0 votes)
14 views5 pages

Clarifications

The document outlines a Request for Bids (RFB) for the installation of solar power systems at 38 educational and 35 health facilities in Puntland, Somalia. It includes a series of technical inquiries regarding existing infrastructure, system requirements, and responsibilities for various aspects of the project, such as ventilation, load profiles, and safety systems. The document seeks confirmation on numerous technical specifications and site conditions to facilitate the design and installation process.

Uploaded by

towards sekhar
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

RFB No.

: SO-MOEWR-522988-CW-RFB – 38 Educational facilities in


Puntland state Somalia
1. Please confirm whether all sites have existing technical rooms with
adequate ventilation and sufficient heat dissipation capacity for LT
panel installation.
2. Please confirm whether all sites are equipped with existing diesel
generators, Grid if any site have Transformers or LT panels?.
If yes, kindly provide generator ratings (kVA/kW) for each site or by
site category.
If grid and generator not available future extension provision for
grid and generator required also specify the no of sites that doestnt
have grid and generator.
3. Please confirm the preferred PV mounting configuration:
No of sites for ground-mounted systems (including fencing/security
requirements, Water Drainage ) or
No of sites roof-mounted systems (including roof type and load-
bearing considerations), also confirm roof sheet type.
Any site specifically needs carport structure?
4. Please confirm the scope requirements regarding
load segregation need partial, full or already wired (critical vs non-
critical loads) , replacement of existing breakers and switches (if
any), and new or upgraded distribution boards.
Alternatively, kindly specify the number of rooms in each facility so
that we can estimate the amount of “internal wiring” works
requested.
5. Please confirm if any site has existing PV system and its operational
status. Does it need to integrate with new solar system?
6. Please share if possible Site images or documents of sites- wiring
plan, Civil Drawings.
7. Since the Systems sizes are smaller, does it really need SCADA?
Because Price Schedule is included with SCADA, We propose instead
of SCADA, EMS remote monitoring for this system size
8. Please provide the location or distance of the existing main
distribution boards to technical room, Distribution boards (or
distance from container to MDB) and distance between technical
room solar system to connection point.
9. Evaluation of Technical Part – Design, supply & Installation: detailed
design procedure, supply and installation processes on the PV power
plant, Substation, evacuation line and associated equipment.
The system size is very small, We hope substation and evacuation is
not part of the scope, kindly clarify.
10. System working Logic –
1. Day time – ( When grid or generator available)
PV system supply power to only critical Loads
Surplus solar power will charge the battery
When battery if completely charged the more surplus power
allowed to export to grid?
Grid and generator allowed to power both critical and non-critical
load?
When there is no solar irradiance and low battery- The grid and
generator allowed to charge the battery and power the both
critical and non critical loads?
Night Time : The Battery will power the Critical Load, Grid and
generator power the non critical Load. When the battery is low
Grid or generator will power the both critical and non critical
loads also it will charge the battery.
11. Please confirm Existing ATS or change availability and its size
12. Please provide load profile for all sites.
13. Please provide site-wise GPS coordinates.
14. Please confirm whether roof strengthening, if required after
site visit, is under Employer’s scope or Contractor’s scope.
15. Please confirm whether roof access (ladder / staircase / hatch)
is available at all sites, If roof access is not available, please confirm
whether provision of roof access is under Employer’s scope or
Contractor’s scope.
16. Please confirm whether permanent roof safety systems such
as guard rails, walkways, lifelines, anchor points, and fall protection
systems are required, If required, please confirm whether these
safety systems are under Employer’s scope or Contractor’s scope.
17. Kindly confirm whether, at sites where an Electrical Control
Room with sufficient
space is available, the same may be utilized for installation of
Battery Energy
Storage System (BESS).
18. Please confirm whether module cleaning system is under
Employer’s scope or Contractor’s scope.
19. Please confirm whether building permits / local authority
approvals are under Employer or Contractor scope.
20. Please confirm availability of internet / GSM / fiber
connectivity at sites for monitoring systems, If not available, please
confirm whether providing SIM cards, routers, or communication
infrastructure is under Employer or Contractor scope.
21. Please confirm maximum allowable noise levels for
equipment.
22. Please confirm whether ventilation / HVAC is required for
inverter and battery rooms and scope responsibility.
23. Please confirm whether customs clearance, duties, and local
taxes are under Employer or Contractor scope.

RFB No.: SO-MOEWR-522987-CW-RFB – 35 Health facilities in


Puntland state Somalia
24. Please confirm whether all sites have existing technical rooms
with adequate ventilation and sufficient heat dissipation capacity for
LT panel installation.
25. Please confirm whether all sites are equipped with existing
diesel generators, Grid if any site have Transformers or LT panels?.
If yes, kindly provide generator ratings (kVA/kW) for each site or by
site category.
If grid and generator not available future extension provision for
grid and generator required also specify the no of sites that doestnt
have grid and generator.
26. Please confirm the preferred PV mounting configuration:
No of sites for ground-mounted systems (including fencing/security
requirements, Water Drainage ) or
No of sites roof-mounted systems (including roof type and load-
bearing considerations), also confirm roof sheet type.
Any site specifically needs carport structure?
27. Please confirm the scope requirements regarding
load segregation need partial, full or already wired (critical vs non-
critical loads) , replacement of existing breakers and switches (if
any), and new or upgraded distribution boards.
Alternatively, kindly specify the number of rooms in each facility so
that we can estimate the amount of “internal wiring” works
requested.
28. Please confirm if any site has existing PV system and its
operational status. Does it need to integrate with new solar system?
29. Please share if possible Site images or documents of sites-
wiring plan, Civil Drawings.
30. Since the Systems sizes are smaller, does it really need
SCADA? Because Price Schedule is included with SCADA, We
propose instead of SCADA, EMS remote monitoring for this system
size
31. Please provide the location or distance of the existing main
distribution boards to technical room, Distribution boards (or
distance from container to MDB) and distance between technical
room solar system to connection point.
32. Evaluation of Technical Part – Design, supply & Installation:
detailed design procedure, supply and installation processes on the
PV power plant, Substation, evacuation line and associated
equipment.
The system size is very small, We hope substation and evacuation is
not part of the scope, kindly clarify.
33. System working Logic –
2. Day time – ( When grid or generator available)
PV system supply power to only critical Loads
Surplus solar power will charge the battery
When battery if completely charged the more surplus power
allowed to export to grid?
Grid and generator allowed to power both critical and non-critical
load?
When there is no solar irradiance and low battery- The grid and
generator allowed to charge the battery and power the both
critical and non critical loads?
Night Time : The Battery will power the Critical Load, Grid and
generator power the non critical Load. When the battery is low
Grid or generator will power the both critical and non critical
loads also it will charge the battery.
34. Please confirm Existing ATS or change availability and its size
35. Please provide load profile for all sites.
36. Please provide site-wise GPS coordinates.
37. Please confirm whether roof strengthening, if required after
site visit, is under Employer’s scope or Contractor’s scope.
38. Please confirm whether roof access (ladder / staircase / hatch)
is available at all sites, If roof access is not available, please confirm
whether provision of roof access is under Employer’s scope or
Contractor’s scope.
39. Please confirm whether permanent roof safety systems such
as guard rails, walkways, lifelines, anchor points, and fall protection
systems are required, If required, please confirm whether these
safety systems are under Employer’s scope or Contractor’s scope.
40. Kindly confirm whether, at sites where an Electrical Control
Room with sufficient
space is available, the same may be utilized for installation of
Battery Energy
Storage System (BESS).
41. Please confirm whether module cleaning system is under
Employer’s scope or Contractor’s scope.
42. Please confirm whether building permits / local authority
approvals are under Employer or Contractor scope.
43. Please confirm availability of internet / GSM / fiber
connectivity at sites for monitoring systems, If not available, please
confirm whether providing SIM cards, routers, or communication
infrastructure is under Employer or Contractor scope.
44. Please confirm maximum allowable noise levels for
equipment.
45. Please confirm whether ventilation / HVAC is required for
inverter and battery rooms and scope responsibility.
46. Please confirm whether customs clearance, duties, and local
taxes are under Employer or Contractor scope.

Common questions

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Internet connectivity is vital for implementing remote monitoring systems, which rely on real-time data transmission to manage and optimize the performance of PV systems. Lack of internet access necessitates additional infrastructure like SIM cards or routers, affecting installation costs and complexity. Hence, verifying connectivity influences planning around infrastructure investments and operational capabilities of the monitoring systems .

The presence of grid and generator systems at educational facilities affects the planning and budgeting for future extensions. If these systems are absent, it indicates a need for external power solutions, which increases costs and logistical planning for installations like extended grids or additional generators. Conversely, existing infrastructure can reduce implementation costs for new installations by providing a readily available power source, thus influencing decision-making and resource allocation for future developments .

Without HVAC systems, inverter and battery rooms may face overheating issues, leading to equipment failure or reduced efficiency. Proper temperature regulation is essential for optimal performance and longevity of such systems, impacting their reliability and safety. Thus, deciding on HVAC provision involves considering the cost implications against the potential risks and benefits of improved equipment performance and safety .

When choosing between ground-mounted and roof-mounted PV systems, considerations include land availability, structural integrity, security, and maintenance. Ground-mounted systems require sufficient land and security measures like fencing, while roof-mounted systems entail evaluating the roof's load-bearing capacity and material type. Carport structures may also be considered if specific site conditions demand. These factors must be weighed against cost, ease of access for maintenance, and environmental conditions for optimal energy output .

The operational logic dictates that during daylight, PV systems supply only critical loads, storing excess energy in batteries. At night, these batteries power critical loads while grids or generators serve non-critical loads. This necessitates strategies for efficient energy storage, prioritization of loads, and seamless switching between energy sources. The efficiency of these strategies affects reliability, cost management, and integration with existing infrastructures like grids or generators .

Building permits and local authority approvals are crucial for legal compliance and ensuring the safety standards in PV system installations. They regulate construction practices to ensure structural safety, environmental protection, and alignment with local development goals. Securing these approvals impacts project timelines and costs, and dictates legal liability, thus playing a significant role in the planning and implementation phases of such projects .

Small system sizes in educational facilities may not require the extensive capabilities of SCADA due to cost efficiency and complexity considerations. SCADA systems provide comprehensive control and monitoring suitable for larger installations. For smaller systems, an EMS remote monitoring system can offer sufficient oversight with less complexity and cost, focusing on critical data required for effective energy management and system performance without the need for extensive infrastructure .

Roof strengthening necessity is determined by the load-bearing capacity of the existing roof, the additional weight and stresses introduced by PV systems, and environmental conditions such as wind loads. A structural assessment post-site visit can identify potential weaknesses, requiring strengthening to ensure structural integrity and safety under the additional loading conditions. The responsibility for this task also impacts project budgeting and scheduling, as it falls under either the Contractor's or Employer's scope .

Adequate ventilation and heat dissipation capacity in technical rooms are crucial to maintain optimal operating conditions for LT panels. Poor ventilation could lead to overheating, potentially damaging the panels or reducing their efficiency. This is especially important in regions with high ambient temperatures like Puntland, where excessive heat can exacerbate equipment wear and lead to failures. Thus, confirming these conditions protects equipment longevity and ensures reliable performance .

Load segregation impacts the design of distribution boards by necessitating specific arrangements to manage critical and non-critical loads. This dictates how breakers and switches are configured and whether new or upgraded distribution boards are needed. A clear understanding of facility room counts further informs the extent of internal wiring required, impacting overall design and ensuring adequate capacity to prioritize critical loads and optimize power distribution .

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